This Request for Quote is issued by the James City Service Authority ("Owner") to obtain quotes to establish an as needed pool of Contractors for a six (6) month period [to begin October 12, 2023, and run through April 12, 2024], for Concrete and Asphalt Sidewalk, Driveway and Road Surface Repairs. Question Deadline 09/28/2023 at 12:00 PM ET Areas to be Addressed:
a. The Contractor shall remove, dispose of offsite, the temporary material, and mechanically compact the exposed road bedding before repairing the roadway, curb and gutter, and driveways.
b. The Contractor is responsible for traffic and pedestrian safety. Traffic control is required.
c. The Contractor is responsible for removal of all temporary patch and the disposal of it.
d. Contractors may use the JCSA Land Use permit # given on a project specific basis for each location.
e. IF APPLICABLE- road repairs of customary manner are accepted in Kingsmill with the understanding that the pavement color will not match the brown aggregate mix typically encountered. Secondary Roadways: Asphalt driving surfaces, unless specified otherwise in Areas to Be Addressed, above, or noted on a on a project specific basis, shall meet the following criteria:
a. The excavated area shall be square cut to the dimensions listed on specific projects.
b. All asphalt repairs shall be square or rectangular in shape. No trapezoids or curved sides.
c. All sides shall be parallel and uniform in shape unless stipulated for a site listed on a project specific basis.
d. Sufficient asphalt, crusher run, and/or subsurface road material shall be removed to accommodate 4-inches of SM 9.5A asphalt concrete. Before installing the new SM 9.5A asphalt concrete, the road bedding shall be mechanically compacted with a vibrating compactor.
e. The asphalt concrete shall be compacted and rolled to restore the normal driving surface profile in conjunction with the VDOT Bituminous Pavement Patch Standard for Secondary Roads. If any Bidder/Offeror has questions about the specifications or other solicitation documents, the prospective Bidder/ Offeror should contact the buyer whose name appears on the face of the solicitation no later than five (5) business days after solicitation release date Any revisions to the solicitation will be made only by addendum issued by the buyer. Notifications regarding specifications may not be considered if received more than five (5) business days of the release date of the solicitation. Requests for withdrawal of bids/proposals after opening of such bids/proposals but prior to award shall be transmitted to the County Purchasing Director, in writing, accompanied by full documentation supporting the request. If the request is based on a claim of error, documentation must show the basis of the error. Such documentation may take the form of supplier quotations, vendor work sheets, etc. If bid bonds were tendered with the bid, the County may exercise its right of collection. When requested, the County shall require the successful bidder/offeror to furnish a performance bond and labor and material payment bond with surety satisfactory to the County
Attorney in the amount of the contract price at a time of or prior to execution of the contract. James City County further reserves the right to reject any bid or proposal if the evidence submitted by or investigations of such Bidder/Offeror fails to satisfy James City County that such Bidder/Offeror is properly qualified to carry out the obligations of the contract and to complete the work/furnish the item(s) contemplated therein.
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