Site work for a water / sewer project in Pawtucket, Rhode Island. Completed plans call for site work for a water / sewer project.

Requests for information or clarification must be made electronically to the attention of: Stephen Soito - Engineering Manager E-mail: ssoito@pwsb.org Bonds/Surety Required Bidder is required to provide a bid surety in the form of a bid bond or certified check payable to the City of Pawtucket in an amount not less than ten percent (10%) of the bid price. Performance Bond and and Material Bond: No Yes The successful bidder will be required to furnish all insurance documentation as outlined in the specifications document. Miscellaneous The bid process and resulting contract are subject to the Rules and Regulations and General Terms and Conditions of Purchase. Submission of a bid in response to this solicitation is acknowledgement and acceptance of these Rules and Regulations and General Terms and Conditions of Purchase. The City of Pawtucket reserves the right to award on the basis of cost alone, accept or reject any or all bids, and to act in its best interest including, but not limited to, directly negotiating with any vendor who submits a proposal in response to this Sealed Bid and to award a contract based upon the results of those negotiations alone. Proposals found to be technically or substantially non-responsive at any point in the evaluation process will be rejected and not considered further. The City of Pawtucket may, at its sole option, elect to require presentations(s) by bidders clearly in consideration for award. OF WORK: 10.1 General PWSB anticipates the replacement of meters and endpoints according to the quantities and sizes indicated on the Bid Form. The actual quantities may vary from the listed quantities on the bid form and PWSB does not guarantee the listed quantities. PWSB will supply all meters, registers and meter interface units (MIUs). The selected proposer shall be responsible for all costs associated with the materials, and performance of the installation work. The proposer should have access to a supply of meter gaskets/washers, couplings, flange fittings, and stainless-steel flange nuts, bolts, and washers in the cases where they might be required for replacement for installation. PWSB coordinated the purchase of the new meters, flange kits and MIUs under a separate contract and now seeks to outsource the removal and replacement of the residential customer meters and endpoint modules throughout the PWSB public water service area. PWSB will provide the new meters and MIUs to the installer based on requisitions made by the installer to meet the coordinated installation schedule. PWSB provides public water to the cities of Pawtucket and Central Falls and the Valley Falls section of the town of Cumberland. The project is anticipated to come to completion at the end of the two (2) year period from the date of award. The work includes, but is not limited to, contacting owners to schedule installations, and miscellaneous appurtenances and materials necessary and required to install the new meters and modules, testing, photographs and information collection (including service line material inventory), disposal of the existing meters and storage of materials during the contract period. The selected proposer shall be responsible for all costs associated with the materials, and performance of the work. The proposer is only responsible for all plumbing work only as it relates to replacement of the meter, meter gaskets/washers, wire tamper seals, and module endpoints where applicable. The proposer shall replace any faulty meter couplings, flanges, and flange nuts, bolts, and washers. All replacement flanged meter bolt, nuts and washers shall be stainless steel. In the event that there are damages to customer plumbing caused by the proposer during the installation process then the proposer is fully responsible for all repairs and costs. If there is a pre-existing plumbing condition or any other component thereof that is in disrepair preventing the proposer from completing the work, then it should be noted and documented in the work order system as needing repair by the customer before the commencement of work. In the event that a new meter installation involves an existing water service that is classified as lead or potential lead service, the following additional measures to protect the property owner from potential exposure to lead in tap water will be required: PWSB will provide guidance to the property owner and/or occupants on flushing the internal plumbing and a water pitcher with a six month supply of filter(s) rated for lead removal and instructions on its use. Proposers shall be responsible to respond to all requirements of this Request For Proposal. This section should be considered as an outline of the minimum standards anticipated. The proposer is fully responsible to ensure all aspects of water meter and endpoint module installation services incorporated into their proposal submissions. Project Description The Pawtucket Water Supply Board (PWSB) requires the removal and replacement of existing water meters with new meters, registers and endpoints. PWSB currently services approximately 23,500 water accounts with meters ranging in size from 5/8-inch to 8-inch located in Pawtucket, Central Falls and a section of Cumberland, Rhode Island. Most of the current meters are nutating disk style positive displacement (PD) with registers communicating to a Neptune radio frequency (RF) endpoint mobile radio or Neptune automatic reading box (ARB) walk-by/punch reading systems. PWSB coordinated the purchase of the new meters and modules under a separate contract and now seeks to outsource the removal and replacement of meters and reading endpoints for all meters less than or equal to <= two (2) inches. The project is anticipated to come to completion at the end of the two (2) year period from the date of award. The work includes but is not limited to contacting owners to schedule installations, and miscellaneous appurtenances and materials necessary and required to install the new meters and modules, testing, photographs and information collection, including a service line material inventory, disposal/salvage value of the existing meters and storage of materials during the contract period. The selected proposer shall be responsible for all costs associated with the materials, and performance of the work. Due to the complexity of coordinating the installation of new meters while maintaining continuity of billing, the current reading/billing workflow is provided. This is provided for information purposes only and is not intended to endorse any product or service. Current Meter Reading/Billing Workflow Meter routes are read and billed monthly. At the start of each new billing cycle, meter reading book files are exported from the Neptune 360 utility billing system, and imported to the meter reading workstation/desktop computer hosting Neptune N-Sight software. The import file is in the form of a Neptune import file using a standard ASCII file format. Once imported into the host computer, the meter supervisor assigns books into meter reading routes and programs into five (5) Trimble Ranger 3XE handheld RF reading devices networked to the host meter manager computer The Trimble Ranger reads both the RF readings and ARB punch box readings. However, to read and store the ARB readings in the Trimble Ranger, the meter reading personnel must also carry a Neptune Advantage II punch reader. The Neptune Advantage II Probe provides instant visual reads of the ARB and wirelessly transmits those reads to the Trimble handheld device via Bluetooth. Once the routes are completed, the Trimble handhelds are cradled back to the host computer and the reading files are then exported back to the utility billing system server. The customer service staff then reviews the readings for exceptions and potential problems via both printed reports and automatic checks each reading cycle. Any issues that are noticed in the review process are evaluated and work orders are generated to fix any meter problems prior to posting to customers' accounts. Off cycle reading, accuracy checks, datalogging if available, and any other flagged identifier are evaluated either using the Trimble Ranger, punch reader, Neptune application on a smartphone and/or physical readings. Lastly, a spool billing file is created each month for the respective readings inclusive of current charges and is sent to the bill printing company that mails out the bills to the customers.