Bidders solely are responsible for the timeliness of their submittals. As such, bidders are cautioned to budget adequate time to ensure that their bids are delivered at the location designated at or before the deadline set forth in the bid. Bidders are cautioned that matters including, but not limited to, traffic congestion, security measures and/or events in or around the Harbor Department, may lengthen the amount of time necessary to deliver the bid, whether the bid is submitted in person or by mail. Below are current open bid opportunities in addition to past bid recaps. COMPLETE CONTRACT
This entire Bid Request shall become the contract upon its execution by the Executive Director on behalf of the Harbor
Department of the City of Los Angeles. The complete contract shall consist of the entire Bid (including Specifications), this
page, terms and conditions, any addendums, and when required, CONTRACTOR'S BOND. Contractor will be provided with a
copy of the executed contract. WATER TREATMENT AND MAINTENANCE SERVICES
The line items below summarize, but are not meant to limit or be exhaustive of, the required scheduled
water treatment and maintenance as listed at the following address: Harbor Gateway Water Features
located near 100 Swinford Street, San Pedro, CA 90731. This includes three (3) fountains (Reflection,
Fanfare and Interactive) at this location. The vendor shall be required to provide labor and equipment
necessary to perform the stated scope of work. Additional chemicals required to maintain proper water
balance shall be provided by the vendor, as applicable to carry out the purpose of this contract.
Vendor, at minimum, shall be responsible for: 1) coordinating with Port staff for regularly scheduled water
treatment and maintenance, 2) keeping service report documentation current, including delivery of said
reports to Harbor Department staff within two (2) days of each visit and 3) disposing of used
parts/materials. Any additional work required must be reviewed and approved by Port staff in advance of
any work not previously authorized.
At minimum, quotes for parts and/or additional work shall include the following: 1) equipment name,
2) location, 3) itemized list of parts, quantity and unit price, 4) number of labor hours and applicable labor
rate, and 5) time of completion. SCOPE OF WORK: SPECIFICATIONS PER FEATURE
1. REFLECTION FOUNTAIN: Service technician to visit (3) times a week (MWF) or as needed to
perform water treatment and maintenance functions. Visits that fall on days that have been preidentified as holidays to take place the next business day.
A. Service to include the following:
o Clean (1) pot strainer; 1-2 times a week or as needed.
o Backwash (1) sand filter;1-2 times a week or as needed.
o Test water quality (pH, chlorine, etc.), confirm proper water chemistry balance, and record
in site log daily.
o Add Bromine to chemical pot feeder as needed. Bromine tablets (50lb container) will be
supplied by Port of Los Angeles (POLA) and will be requested as needed.
o Vendor to provide other chemicals required to maintain proper water balance.
o Provide thorough cleaning of the water feature including the basin. Vacuum and brush to
prevent the accumulation of dirt and debris off the fountain floor once a week, or as
needed.
o Service report documentation will be kept current and delivered to Harbor Department staff
within two days of each visit Should bidder have any questions about the requirements contained within the bid after
completion of this mandatory conference and job walk, please e-mail them to Buyer,
Danielle Nappi, at dnappi@portla.org no later than 12:00 p.m. on Thursday, October 5,
2023. Responses to questions will be posted to the Port's procurement website by
Wednesday, October 11, 2023.
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