The City of Whitefish invites proposals to provide services to the City for the clearing of snow and ice on sidewalks located in the public right-of-way that poses a safety hazard. City of Whitefish Municipal Code Section 7-2-2D authorizes the City to take action to enforce snow removal in cases of voluntary non-compliance. The City may engage one or more individuals/businesses (independent contractors) throughout the 2023-2024 snow season (October 1 - April 30) to remove snow and ice from the public right-of-way. Independent Contractors interested in removing snow and ice from sidewalks on an instance-by-instance, as needed basis as described in attached APPENDIX A, are encouraged to submit a proposal to provide services. SCOPE OF SERVICES:
a) Independent contractor, with a valid City of Whitefish business license, that is issued
a "snow removal order" shall furnish all labor, equipment and materials necessary to
complete the work in a safe and timely manner.
b) Ice melt material applied by contractor shall be pet safe and environmentally friendly.
c) Snow and ice removal shall take place between 8 a.m. and 7 p.m., Monday through
Friday only, exclusive of holidays.
d) The intent is to remove snow and ice from sidewalks in the public right of way, as
requested, to provide a safe walking surface.
e) Any objection to the snow removal work, by a property owner or occupant, shall result
in immediate cessation of work at the location. Independent contractor shall immediately
notify the Planning and Building Department staff of such objection. TIME OF COMPLETION:
a) Upon receipt of the "snow removal order" by email, the independent contractor will
begin snow removal within 24 hours. A before and after photo of the work site, including
date and timestamp, will be required via email to facilitate payment.
b) Extensions of time may be requested in cases of inclement weather. The Planning
and Building Department may grant extensions to complete the work. COST ESTIMATE
Independent contractor must provide a standard minimum charge and a standard hourly rate
beyond the minimum charge. The standard charge should include labor, equipment, and
supplies necessary to complete the work order. a) The Planning and Building Department must receive invoices within seven (7) days of
completing the snow and ice removal on each individual property. The City of Whitefish
shall, upon receipt of an invoice within the contract and after confirming that the
completion of work is acceptable, provide payment in accordance with the standard City
of Whitefish accounts payable process at the hourly rate quoted by independent
contractor in their Contract. No payment will be made until Planning and Building staff
accepts the work performed. b) Minimum Payment: The independent contractor will be paid a minimum of 1/2 hour per
location, only if sidewalk snow and ice removal is performed. A maximum of $15.00 will
be paid to the independent contractor if the site is in compliance upon arrival. Before and
after photos of each location is required to facilitate payment. Note that non-compliant
property owners are also billed by the city for the snow removal contract service
rendered. COMPLIANCE WITH LAWS: Independent contractor agrees to comply with all applicable Federal, State, and local laws, including, but not limited to child labor laws. TERM OF AGREEMENT: This agreement shall be in force and effect from the date first entered above and shall expire on May 1, 2024.
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