This is a service / maintenance or supply contract in The Woodlands, Texas. Contact the soliciting agency for additional information.

Deadline for Written Questions at 5:00 p.m. CST October 9th, 2023 All questions about the meaning or intent of the Bidding Documents and the Contract Documents shall be submitted in writing via email to Glen Bernstein at gbernstein@thewoodlandstownship-tx.gov. Interpretations, questions, or clarifications will be considered by the Township and if necessary be responded to by issuance of an Addendum. All questions are to be received no later than October 9th, at 5:00 p.m. CST. Only answers issued by Addenda will be binding. All addendums will be posted by October 13th 2023, at 5:00 p.m. CST on The Woodlands Township website Contractors may visit on their own time to best determine scope and expectations: The Woodlands Township strongly encourages all bidders to familiarize themselves with facilities and locations. There will be no formal site visit with Township Personnel. for furnishing all labor, materials, supplies, equipment, licensing, supervision and performing all work necessary to provide services based on the bid documents in The Woodlands Township, Montgomery and Harris Counties, Texas. Bids shall be submitted in sealed envelopes using the blank Proposal forms furnished with this bid package. No electronic bids or emailed bids will be accepted. Each sealed envelope containing the bid(s) must be clearly marked on the outside BID FOR 2024 to 2026 Fire Systems Maintenance & Repair Services and the envelope should bear on the outside the name of the bidder and company their address. Bidder is required to submit three (3) references of previous projects of similar or like nature. Bid Bond -All bids shall be accompanied by a cashier's check, or certified check drawn upon a National or State bank, in the amount of $2,500 payable to The Woodlands Township, or a Bid Bond in the same amount, from a Surety Company licensed in the State of Texas, as a guarantee that the bidder will enter a contract. All Repairs submitted (routine work, Capital Projects, Special Projects, shall be completed within a time frame that will be mutually agreed upon by both parties. In the event Contractor fails to perform any portion of the work as agreed the Township reserves the right to remedy per the terms in the Plumbing Services Contract Scope. 3.11 Within ninety (90) days before the expiration of the Initial Term December 31st, 2026, The Woodlands Township may give written notice to Contractor of its desire to extend the Agreement (the "Renewal Notice") for an additional period. (the "Renewal Term"). If The Woodlands Township delivers the Renewal Notice, the Parties shall within thirty (30) days from the date of receipt of the Renewal Notice, use good faith efforts to negotiate the terms and conditions of the Renewal Term. Any agreed upon Renewal Terms shall be in writing and executed as a Modification of the Agreement. In the event the Parties are unable to agree upon the terms and conditions for the Renewal Term, then the Agreement shall expire upon the expiration of the current Term or otherwise terminate pursuant to the terms of the Agreement. Renewal Terms will be limited to a maximum of two (2), three (3) year renewal periods. The contract for these services, if awarded, shall be for thirty-six (36) months (January 1st, 2024 to December 31st , 2026). All financial obligations of The Woodlands Township under a proposed contract are conditional as they relate to a yearly appropriation during the annual budget process. Provide all equipment, labor, and materials for 2024 to 2026 Fire Systems Annual Inspections, Maintenance & Repair Services for new and existing facilities in accordance with the Scope, General Standards and Specifications for all Township facilities for a period of (36) months as outlined in this bid packet beginning January 1st, 2024, to December 31st ,2026. 5.2 Annual Inspection of Facility Fire Protection Systems Including Backflow Devices & Extinguishers: Items 1 - 14 on Bid Tabulation Section 1 Use industry NFPA 10, 13 & 72 best practices and standards when performing inspections. o Check Main Panel, Booster Panels Batteries (Replace after 4 years and legibly mark with date), Check Time/Date, alarm logs /device status, gauges (replace as necessary). o Perform audio & visual inspection of Strobes and Horns. HCF-125 Extinguishing Systems at (Station 1 and Townhall) o Air Jockey pumps (Station 5 and Bear Rec) o When performing annual inspections at Fire Stations we ask that the fire trucks extinguisher inspection take place 1st thing on arrival. They can be dispatched at anytime and we need to try and catch them while onsite or after a return call. Note: The extinguishers count is approximate but could change slightly. It is the bidder's responsibility to confirm the actual count when doing inspections, so none get missed in future inspections. o All locations need to have the horn/strobe test performed the day of the scheduled inspections as early as 6 am arrival due to Township employee occupancy issues. o Test backflow for leaks and proper operation. Bidder is responsible for filing with the correct MUD & include all costs associated in pricing on the Bid Tabulation Section 1. Must provide the Township designee with the Certifications via email. o Note: We have in ground vaults for the fire backflows at (7) facilities, it is the bidder's responsibility to pump them out. The Township has a gas-powered pump, and we will attempt to pump them out the day before inspections, but no guarantees. Annual Remote Facilities & Vehicle Extinguisher Inspections: Items 15 -16 on Bid Tabulation Section 1 o Inspect all fire extinguishers & replace as necessary per Bid Tabulation Section 3 Item 5 Pricing. When performing PMs or Inspections, if items are found that need to be addressed outside of the quoted pricing, please notify while onsite the designated Township Facility Engineer responsible for the site via phone, text, or email immediately. 5.4 If a third-party subcontractor is required to do diagnostic work on fire panels this would be considered a pass thru cost with an administrative mark up. The Township has Electrical Contractors under contract for anything external to the Fire Systems that may need to be addressed. If no subcontractors will be used, please reference Exhibit G - Subcontractors and follow instructions. 5.5 Township Requires all bidders to be able to perform fire panel Inspections/replacement, system device repair/replacement, backflow or (PRV) inspections/repairs, and fire extinguisher inspections/replacement IN HOUSE and Turnkey. The only exception to this would be if a subcontractor is need for Fire Panel Reprogramming.