Site work and new construction of a municipal facility in Knoxville, Tennessee. Completed plans call for the construction of a municipal facility; and for site work for a municipal facility.

Comments Deadline October 23, 2023 The Construction Manager/General Contractor (CM/GC) shall provide Pre-Construction Phase Services (PCPS) and Construction Phase Services (CPS) for the Project described in RFP Section 2.4, Project Narrative and Documentation, including, but not limited to, development of a Guaranteed Maximum Price (GMP). Services shall be provided by the personnel designated in the CM/GC's Technical Proposal or by substitute personnel approved in writing by the Owner. Requests for substitute personnel shall include justification for the substitution and qualifications of the substitute personnel in similar form and content as required for the Technical Proposal. 1.7.1 PRE-CONSTRUCTION PHASE SERVICES A. Project Information and Procedures 1. Meet with the Owner, the Designer, and other design team members and review documents to gain a full understanding of the program, the design documents, the Project scope and all other aspects of the Project. 2. The CM/GC may develop written Project procedures, in cooperation with the Owner and the Designer, which will augment the Owner's requirements, as necessary, to be used as a guide for the management and coordination of the Project. B. Meetings and Key CM/GC Personnel 1. Provide the designated key personnel who shall consistently attend and participate as construction management consultants in meetings scheduled with the Owner and the Designer throughout the duration of PCPS. Such meetings shall be as frequent as needed to support Project progress. 2. Provide the designated PCPS Project manager to facilitate such meetings. 3. Prepare and distribute an agenda at least one day in advance of meetings. 4. Record and distribute meeting notes to the Designer, Owner, and other attendees. C. Consultation 1. Advise the Owner and Designer on matters relating to site use, improvements, selection of materials, building methods, construction details, building systems and equipment. This includes exploring alternative non-traditional building systems. 2. Provide recommendations to the Owner and Designer on the items below. Submit recommendations concurrently to the Owner and the Designer in writing. a. Construction feasibility actions designed to minimize adverse effects of labor or material shortages. b. Time requirements for procurement, installation and construction completion. c. Factors related to construction cost, including estimates of alternative designs or materials, preliminary budgets and possible economies which should include conceptual cost estimates based on preliminary designs. 3. Recommend to the Owner and Designer opportunities to phase issuance of drawings and specifications to facilitate phasing or sequencing of demolition, site work, site utilities and building construction activities of each phase to improve economies, performance time, and responses to construction resource conditions. CM/GC RFP STANDARD DOCUMENTS TN Higher Education - CM/GC RFP Standard Documents - July 2022 Page 21 of 36 4. The CM/GC shall not be called upon to provide advice on legal issues or to engage in the practice of architecture or engineering. The CM/GC's scope of services is solely in its capacity as a CM/GC, not as a design professional. The CM/GC is not responsible for design of the Project. D. Schedule Two types of schedules are required of the CM/GC in the pre-construction phase as described in the following sections, (1) the pre-construction phase schedule and (2) the preliminary construction schedule. Prepare, maintain, and communicate the schedules in writing in appropriate detail to enable determination of critical paths and enable Project decision-making throughout the duration of the Project. Develop the schedules on industry standard software with proven compatibility. Monitor the schedules throughout the duration of the Project and advise the Owner of deficiencies in adhering to these schedules by a party. Update schedules at the end of each Design phase established by the contract between the Owner and the Designer (for design phases during which the CM/GC is performing pre-construction phase services). 1. Pre-Construction Phase Schedule In collaboration with the Designer and Owner, prepare and maintain a pre construction phase schedule detailing the services, activities, durations, and sequences of the remaining Designer, CM/GC, and Owner activities leading to the negotiation and execution of a Construction Services Agreement (CSA) between Owner and CM/GC for a GMP. Within 14 days from the execution of the Master Contract (MC) submit an initial version of the pre-construction phase schedule. This schedule and subsequent versions of this schedule is subject to approval by the Designer and the Owner. 2. Preliminary Construction Schedule Within 30 days from the execution of the MC submit to the Designer and Owner for review an initial version of the preliminary construction schedule. Include the schedule components listed below. a. Proposed construction activity sequences and durations. b. Milestone dates. c. Occupancy dates meeting the Owner's requirements and showing portions of the Project having occupancy priority, if applicable. d. A proposed date of Substantial Completion that does not exceed the RFP construction time. E. Constructability Review the design documents for opportunities to enhance constructability including proposals for alternate construction means, methods, and materials. Provide a constructability report within 14 calendar days of receipt of design documents. For each item identified provide the following in writing. 1. A description of the construction issue with background information, including, as necessary, backup data from subcontractors and suppliers 2. A listing of design documents relevant to the issue. 3. Detailed written recommendations addressing each issue. F. Construction Cost Estimate 1. Within 30 days from the execution of the MC, develop and communicate in writing to the Designer and Owner for review a construction cost estimate that shall be independent from the Designer's estimate of cost of construction (Designer's Estimate). Updates shall be provided as needed but at a minimum at the end of each Design phase established by the agreement between the Owner and the Designer. 2. Each version of the construction cost estimate shall detail the amount for the GMP with sufficient supporting information to communicate each cost component and the significant contributing costs within each component. Alternates under consideration by the Designer and Owner shall be separately detailed with the same supporting information. 3. Each construction estimate will be reviewed by the Designer and the Owner for reasonableness and compatibility with the GMP Target. The Owner, Designer, and the CM/GC will work together to resolve differences between the Designer's Estimate and the CM/GC's construction cost estimate. 4. In the event that either of the CM/GC's construction cost estimate or the Designer's Estimate exceeds the GMP Target, the Owner may direct the CM/GC to continue to provide its PCPS as described below in conjunction with the Designer's redesign of the Project as necessary to maintain the Project program within the GMP Target; in which case, the CM/GC shall do so without additional compensation. The Owner may also elect to revise the Project scope or increase funding. After consultation with the Owner: a. Coordinate and cooperate with the Project team as the Designer revises construction documents as necessary to meet the GMP Target. b. Analyze the Designer's originally submitted and revised construction documents, and make recommendations to the Owner as to opportunities to reduce Project construction costs to meet the GMP Target. c. Develop and provide to the Owner and Designer a revised GMP in connection with the revised construction documents. 5. In the construction document portion of the PCPS the versions of the construction cost estimate shall identify the anticipated subcontract amount for each planned subcontractor bid package and other significant supporting information. G. Value Analysis 1. Provide value analysis information to the Designer to identify opportunities for cost reductions and Project enhancements. The value analysis shall include a list of recommendations including pro/con analyses to achieve a balance between initial costs, life cycle operating costs, aesthetics, and function. 2. In coordination with the Owner and Designer select and document the value improvements to be implemented including the details of the value improvements stated in dollars, time, or other appropriate measures. H. Construction Documents CM/GC RFP STANDARD DOCUMENTS TN Higher Education - CM/GC RFP Standard Documents - July 2022 Page 23 of 36 1. Review the construction documents submitted for State Fire Marshal review. Review comments shall be by written report, with references to the Designer's documents. Include construction documents coordination review comments from CM/GC PCPS trade consultants, if any. Submit the report to the Owner and Designer within 14 calendar days of receipt of the documents. 2. Notify the Owner and Designer immediately of ambiguous, conflicting, or erroneous features discovered in the construction documents during the review process. 3. Review the final documents to confirm that comments have been addressed. I. Subcontractor Qualification Requirements and Subcontractor List 1. Qualification requirements for subcontractors shall, at a minimum, address the information requested by AIA Document A305-1986, Contractor's Qualification Statement. The CM/GC may add other requirements for subcontractors that are not addressed in A305. The CM/GC may establish qualification requirements that are not prohibited by law or by specific published State Building Commission policies and procedures. 2. It is the express desire of the State Building Commission to include an emphasis on diversity. 3. Upon Owner request provide a written list of potential subcontractors and suppliers for which proposals are likely to be requested. The receipt of the list shall not waive the right of the Owner or Designer to later objections to a subcontractor or supplier. 4. Major equipment suppliers shall be deemed the same as subcontractors. J. Subcontract Bidding 1. Prepare subcontractor bid packages required for completing construction and to encourage competitive bidding among subcontractors. Conduct bidding in accordance with the preliminary construction schedule. 2. The CM/GC shall provide subcontractor bid package advertisements to the Owner for review. The Owner shall make solicitations for bids publicly known. 3. The CM/GC shall confirm the cost estimate for the portion of work to be bid in a letter to the Designer and Owner which includes the following: a. A statement that the work to be bid is within the budget for that scope of work and supports achievement of the GMP Target. b. If applicable, a statement that remaining work is within budget and supports achievement of the GMP Target. c. Request approval to begin the bid process. d. Reference and attach a cost estimate for item a and for item b if applicable. 4. The CM/GC shall receive bids for all qualified subcontractors for each package. 5. The CM/GC shall notify the Owner and Designer of the time and location of the bid opening for each package so that they may attend. 6. The CM/GC shall open the bids and tabulate the bids received on each package and provide the tabulation to the Owner upon request. Provide a summary CM/GC RFP STANDARD DOCUMENTS TN Higher Education - CM/GC RFP Standard Documents - July 2022 Page 24 of 36 tabulation with the values of the subcontracts and compare this total with the budgeted amount within the GMP construction cost estimate. 7. The CM/GC shall determine the apparent low bidder for each package. Upon this determination, the CM/GC shall review all bid documentation from the apparent low bid subcontractor to verify the scope of the bid. 8. If the CM/GC's review shows that the low bidder fully accounted for all costs associated with the scope of the work on which it was bidding, and the low bidder satisfies all qualification criteria and requirements then, after CSA execution, the contract shall be awarded to the low bidder as a subcontractor. 9. If, however, the CM/GC's review shows that the low bidder failed to account for all costs associated with the scope of the work on which it was bidding or the low bidder is not in full and strict compliance with all qualification criteria and requirements then the bid may be disqualified with the approval of the Owner, which shall not be unreasonably withheld. The CM/GC shall have the right as outlined above to verify the scope and qualifications of each low bidder in the same manner to determine the lowest verified bid from a qualified bidder. 10. The CM/GC may repeat the bidding for a subcontract only if: a. the initial bidding produces no responsible, responsive bid for that portion of the work, or b. no responsible, responsive bidder for that portion of the work will execute the subcontract form included in the bid package without material alterations, and c. the Owner approves of such a re-bid, which approval shall not be unreasonably withheld. 11. All contract documents between the CM/GC and the subcontractors shall be made available for review by the Designer and the Owner. 12. Subcontracts are not to include contingencies. All construction contingency is to be included in the CM/GC contingency. K. GMP for Construction 1. The GMP shall be established not later than the date documented in the preliminary construction schedule. The CM/GC may bid subcontracts prior to establishment of the GMP at its own risk subject to sections P and Q below; however, the CM/GC shall not enter into binding contracts with subcontractors until CM/GC receipt of a fully signed Construction Services Agreement (CSA). The CM/GC shall develop and provide to the Owner a GMP which shall include all construction costs and Project related cost required under the GMP, the CM/GC Contingency, the construction services Fixed Fee, and the construction services General Conditions costs. The GMP shall be submitted in the format of RFP Section 1.10, GMP Request Form. 2. The CM/GC's GMP will be reviewed by the Designer and the Owner for reasonableness and compatibility with the GMP Target. The Owner, Designer and the CM/GC will work together to resolve questions and differences that may occur between the GMP Target and the CM/GC's corresponding GMP. 3. The GMP shall not exceed the GMP Target as established by the Owner.