This is a service / maintenance or supply contract in Danville, Kentucky. Contact the soliciting agency for additional information.

Introduction This document outlines the requirements and specifications for inmate commissary service at the boyle County detention center (bcdc). Interested parties should prepare proposals that conform to the Requirements listed in this request for proposals (rfp). Objectives of the rfp The objective of this rfp is as follows: O to result in a contract between the successful bidder and county that will meet the following Objectives; O to operate the commissary program using corrections facility experienced and professionally Trained personnel; O to operate the commissary program in a cost-effective manner with full reporting to county; O to implement a written commissary program with clear objectives, policies, procedures, and Annual evaluation of compliance; O to maintain an open, collaborative relationship with the administration and staff of the detention Center and other county offices; O to maintain standards established by county, as well as american correctional association Standards. Qualifications of the vendor To be considered for award of this contract, the vendor must meet the following minimum qualifications. O the vendor must be organized and efficient for the purpose of providing institutional and/or Commissary services. O the vendor must have a proven ability for contract start-up within the timeframe required on Page 3 of this rfp. O the vendor must have qualified staff with identifiable supportive personnel dedicated to the sole Purpose of commissary services. O the vendor shall submit a list of three (3) references from kentucky detention facilities including Name of institution, address, and contact person and phone number. Scope of work Commissary services requirements Vendor shall maintain a working commissary service on-site at bcdc to serve the needs of the detention Center, a large selection of items are to be made available through the commissary program. 1. Orders/purchasing: O the jailer shall approve all items to be made available to inmates of bcdc. O by the first day of march, june, september, and december of each year the contract is in effect, The vendor shall submit to the jailer the following for approval: O detailed item list - including package size & brand name of each product the commissary Vendor would like to sell O proposed price list O profit to the detention center from each item sold O ordering, acceptance, inventory, purchase, payment, preparing, stocking, and delivery of all Inventory and stock shall be the sole responsibility of the vendor. O vendor will offer both fresh cooked hot items and cold consumable items for purchase and Delivery no less than three (3) days each week. O procedures for weekly billing and weekly inventory of commissary supplies. Include how Payment will be provided to the county for the commission at the end of each month. 2. Commissary account management, control & delivery to inmates: O procedures for delivery of commissary items to the inmates O inmatesshall be able to purchase and receive goods from the commissary no lessthan six (6) days Each week (excluding some pre-determined county holidays) O provide and maintain a "Menu" of commissary items for purchase including pricing Describe, in detail, the inmate account management system. At a minimum, the vendor provided Commissary inventory management system must: O have the capability to print inmate receipts to be included with the inmate's order that include The following minimum information: inmate id, name, facility name, housing location, items Ordered, balance prior to order, and balance after the order. O for each product ordered by the inmates, the receipt must show: product order code, product Description, quantity ordered, and unit price. O for products ordered by inmates but not received, the receipt must indicate the reason an inmate Did not receive the item originally ordered (e.G., insufficient funds or restricted item) O allow commissary purchase restrictions based on balance, housing location, product groups, and Individual product purchasing patterns Allow dietary, religious, gender, age, indigent, debt, day-of-week, or behavioral restrictions on Commissary purchases. O allow printing and/or access to commissary menus in english and spanish directly from tablet System. O allow manual entry of commissary orders and editing of orders received through inmate ordering System before the orders are billed to the inmate account. O allow entering a weekly message to be printed on all commissary receipts for distribution to the Inmates. Allow searching and reprinting of a single commissary order receipt. O allow searching by sender's commissary orders. O procedures for dealing with inmate complaints about products and services and minimizing the Potential of inmate litigation. O vendor's accounting and billing software must have the ability to: O automatically export inmate information to other systems for web deposits. O automatically import inmate web within 5 minutes of transaction with no need for Operator intervention. O provide integrated reports within the trust accounting system with no separate login or Executable launch required. O allow easy reprinting of receipts. O allow bcdc access to detailed inmate receipts for audit purposes. O allow on-screen viewing of inmate transaction receipts without printing. O allow user-definable password security settings including minimum password length and Requirements for numbers, symbols, or letters in passwords. O directly interface with kiosk equipment designed to accept bills. O allow for deposit of funds into inmate accounts and provide minimum and maximum amounts a Family can deposit at one time. Provide fees and the fee schedule charged to the inmate as well As length of time it takes for funds to reflect on account. 3. Infrastructure software & equipment: O the vendorshall provide all necessary equipment, secure internet service, and software required For a computerized inmate account system through the jail management (inmate information) System (jms) to keep real-time, accurate and complete record of all deposits, orders, commissary & kiosk activity, and balances of individual inmate accounts. O the system must interface with the current jms software, inmate phone system, inmate tablet System, kiosk system contract vendors for phone and online ordering, deposits, and inmate Balance inquires. The system must be approved by the county it administrator and jailer; also, Both the county it administrator and the jailer shall be provided complete access to the system. O the expense of all equipment, hardware and software including on-site support, troubleshooting, Additional training, and the expense of maintaining a current, accurate, user-friendly system is The responsibility of the vendor.