The scope of services includes five categories of service: 1) Engagement and Issue Identification a. Engage the City Council and Mayor and other internal stakeholders (departments, boards, and committees) and external stakeholders (residents, businesses, institutions, government agencies) on priority changes to confirm and expand upon topics referenced for Analysis. Engagement with Council will take the form of both one-onone meetings with each Council member as well as at least one collective discussion as a special called meeting to review each section of the UDO. b. Complete review of variance requests and Council decisions for the period of two (2) years to identify areas of the code to review and align with Council goals and decision making. c. Complete review and identification of additional key issues identified by staff and recommended for resolution through the code update. The City may choose to not evaluate, may deem non-responsive, and/or may disqualify from further consideration any qualifications that do not follow this RFP format, are difficult to understand, are difficult to read, or are missing any requested information. A submission may not be modified, withdrawn, or canceled by the offeror for a 120-day period following the deadline for proposal submission and offeror so agrees in submitting the proposal. The City of Chamblee may, in the event the selected proposer fails to perform and/or the contract is terminated within 120 days of its initiation, request the proposer submitting the next acceptable proposal to honor its proposal. The Contractor agrees to indemnify and hold harmless the City and State and City and State officers, employees, agents, and volunteers (collectively, "Indemnified Parties") from any and all costs, expenses, losses, claims, damages, liabilities, settlements, and judgments, including reasonable value of the time spent by the Attorney General's Office, related to or arising from: a) Any negligent or wrongful act or omission of the Contractor or any employee, agent or subcontractor utilized or employed by the Contractor; b) The negligence or fault of the Contractor in design, testing, development, manufacture, or otherwise with respect to the Services provided under the Agreement; c) The Contractor's negligent performance or attempted performance of the Contract, including any employee, agent or subcontractor utilized or employed by the Contractor; d) Any failure by the Contractor to make all reports, payments and withholdings required by federal and state law with respect to social security, employee income and other taxes, fees or costs required by the Contractor to conduct business in the State of Georgia or the United States; e) Any infringement of any copyright, trademark, patent, trade dress, or other intellectual property right, or f) Any failure by the Contractor to adhere to the confidentiality provisions of this Contract. Firms shall provide service to the City for the agreed upon period of the contract, with work expected to begin no later than December 15, 2023 and expected to conclude June 15, 2024. The City will consider service providers whose proposals meet the criteria established in this Request for Proposals and may directly negotiate final terms with the selected service provider(s). The City reserves the right to waive any informalities or irregularities of proposals, to request clarification or information submitted in any proposal, to request additional information from any applicant, or to reject any or all proposals and to re-advertise for proposals. The City also reserves the right to extend the date or time scheduled for review of proposals. Award, if made, will be to the applicant deemed by the City, in the sole discretion, to be the most advantageous to the City with qualifications, price, and other factors considered. Last Day for Questions September 22, 2023
Question Responses Posted September 27, 2023
Contract Award November 21, 2023
Work Start Date (estimated) November 27, 2023 Following the review and scoring of technical proposals, the City will contact short-listed applicants to schedule an interview and presentation to the evaluation committee. Interviews and presentations may be in person (preferred) or digitally via a video call. All interviews and presentations will be conducted the week spanning October 30, 2023 to November 3, 2023. Applicants should reserve time during this week, should the firm be selected for interview and presentation. Submitters shall submit all questions regarding the application process via email to procurement@chambleega.gov no later September 22, 2023 at 5:00 PM. The City will publish written responses to all questions on its website by 5 pm on September 27, 2023.
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