The Houston Independent School District is interested in receiving proposals from qualified individuals and/or organizations ("Vendor") for the procurement of select goods and/or services, as specified within this Request for Proposals ("RFP" or "Solicitation"). In accordance with Houston ISD policies and procedures, HISD schools and/or departments are authorized to engage with "Approved Vendors" only. An HISD Approved Vendor is one that has been authorized for use upon having met a set of pre-determined criteria through a formal procurement process and awarded a contract ("Contract", "Agreement", or "Project") upon approval by the HISD Board of Education.
The first step in obtaining Approved Vendor status is to respond to this solicitation and submit all required information and documentation. Upon completion of the Project evaluation process and verification of compliance with HISD's liability insurance requirements and Minority/Women Owned Business Enterprises (MWBE) Program, one or more Vendors will be recommended to the Board of Education for contract award. Once the HISD Board of Education formally approves the selected Vendor(s) for award, the HISD Purchasing Services department will issue a Notice of Award letter, affirming the awarded Vendor(s) status as an Approved Vendor for this specific Project. The tentative term of this Project is from December, 15, 2023, through December,14, 2024, with number (4) automatic annual renewals, not to extend beyond December, 14, 2028. Thereafter, HISD at its sole discretion may elect to either extend the Project for a term not to exceed 90 days for business continuity purposes, if needed. The HISD Category Specialist assigned to this solicitation is listed below. Any questions or concerns arising out of this RFP are to be directed to such individual in writing. Questions pertaining to the solicitation process or related to the scope or specifications contained in this RFP should be submitted via the electronic bidding portal by the deadline specified within the RFP. Answers to all questions received will be posted as an Addendum to this RFP within the electronic bidding portal. Question Cuttoff Date & Time 10/18/2023 01:00:00 PM (ET) Board Meeting Date December 14, 2023 Retracting Proposals: Once submitted, HISD will not return proposals to vendors. A proposal that has been submitted via HISD's electronic bidding portal may be withdrawn prior to the deadline for submission of proposals. Late Proposals: Responses submitted after the due date and time noted in this solicitation shall not be considered. The time and date stamp clock in HISD's electronic bidding portal shall be the official date and time of receipt. It shall be the sole responsibility of the vendor to ensure that the proposal is received by HISD's electronic bidding portal by the specified deadline. There shall be no exceptions to these requirements.
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