Renovation of an educational facility in Charlottesville, Virginia. Completed plans call for the renovation of a educational facility.

**As of October 31, 2023, project was to Colonial Webb Contractors awarded but awarded amount is not available.** Removal and replacement of numerous pieces of electrical equipment throughout Charlottesville High School. The City of Charlottesville requests a bid for the work described in the "Project Description" & "Scope of Service" sections provided below. This solicitation is subject to the provisions of the City of Charlottesville's Instructions to Bidders, General Terms and Conditions for Construction Contracts and any other Special Terms and Conditions provided with the Bid Documents. The City will assume no responsibility for oral instruction, suggestion, or interpretation; any question regarding the bid documents shall be directed to the Construction Manager in writing, and any material change will be submitted to all bidders in the form of a Bid Addenda. Award shall be based on a determination of the lowest, responsive, responsible bidder. Scope of Service: The Contractor is to provide all supervision, equipment, labor and materials necessary to successfully complete the Work as described above. Project Description: Removal & replacement of numerous pieces of Electrical Equipment throughout CHS. The work generally consists of (but not necessarily limited to) the following: A. Upon receiving 'Notice To Proceed', the Contractor is required to carry out a survey of all the equipment scheduled to be replaced, to verify all quantities, voltages & dimensions to ensure that all work carried out is in accordance with all applicable building codes and manufacturers UL rating requirements. B. Daily on-site project management/supervision. C. Removal and replacement of Fifteen (15) Federal Pacific Electrical Panels. See the Construction Documents and Section 00 73 00 'SUPPLEMENTAL TERMS AND CONDITIONS' for further details. D. Removal and replacement of Four (4) Federal Pacific Transformers. See the Construction Documents and Section 00 73 00 'SUPPLEMENTAL TERMS AND CONDITIONS' for further details. E. After each panel has been replaced ensure that the panel schedule is complete and accurate. Test each circuit to confirm label accuracy and if required trace mislabeled individual circuits out to ensure panel schedule is accurate. F. New panel schedules to be complete, clear and accurate and the contractor is to reference room numbers wherever applicable. G. Upon completion of the project provide accurate digital versions of the updated panel schedules. H. Review scheduling limitations given by the City, regarding ongoing CHS summer operations and replace equipment in accordance with them. (SEE SECTION 00 73 00 SUPPLEMENTAL T&C) I. Thorough cleaning of the project site. Contractor Requirements: Prior to award of contract and commencing with the work, the contractor is to submit all required insurance and bonds in accordance with the City of Charlottesville requirements. Within ten (10) calendar days after execution of this Construction Contract, the contractor is to submit: The Construction Schedule; A Personnel Chart which lists by name, job category and responsibility the General Contractor's primary employees who will work on the Project; The General Contractor's Subcontractors and Suppliers, listing by name and general Project responsibility each subcontractor and supplier who will be utilized by the General Contractor to provide goods or services with respect to the Project; and, Compensation Schedule, to include a Schedule of Values for payment of the Contract Price on a lump sum basis. Within fifteen (15) calendar days after execution of this Construction Contract, the contractor is to submit a submittal schedule. The contractor shall secure and pay for all necessary bonds, permits, fees, tests and inspections. Each bid in excess of $200,000 submitted in response to this IFB shall be accompanied by a bid bond in an amount equal to five percent (5%) of the total monetary amount of the bid (total base bid plus all additive bid items). The bid guarantee may be either (i) a certified or cashier's check made payable to "The City of Charlottesville, Virginia," or (ii) a bid bond made payable to "The City of Charlottesville, Virginia." The bid guarantee shall be for the purpose of promising and guaranteeing that the bidder will not withdraw its bid for a period of 30 days following bid opening. The proceeds of the bid guarantee shall be and remain the sole property of the City, as liquidated damages, should the successful bidder fail to execute a contract, proof of all required insurance and endorsements and all required payment and performance bonds within five days of the City's issuance of notice of award of the contract. In lieu of a bid bond, a bidder may furnish a certified check or cash escrow in the face amount required for the bond, or, if approved in advance by the city attorney, a bidder may furnish a personal bond, property bond, or a bank or savings institution's letter of credit on certain designated funds in the face amount required for the bid bond. Conditional Bids Conditional bids will be subject to rejection in whole or in part by the City. Time for Opening Bids Bids received prior to the time designated for submission of bids, and (if different) opening of bids, shall be securely kept unopened. The Purchasing Agent, or his designee, or the Issuing Authority, will decide when the specified time has arrived, and no bid received thereafter will be considered. No responsibility will attach to the Purchasing Agent or his designee, or the Issuing Authority, for the premature opening of a bid not properly addressed and identified. Unless specifically authorized in a solicitation, telegraphic or facsimile bids/modifications of bids will not be considered. Award of Contract A. The City shall award the contract to the lowest responsive and responsible bidder complying with all material provisions of the IFB, provided it is in the best interests of the City to do so. B. Unless canceled or rejected, a responsive bid from the lowest responsible bidder in a competitive sealed bidding process shall be accepted as submitted, except that if the bid from the lowest responsible bidder exceeds available funds, then the City may negotiate with the low bidder to obtain a contract price within available funds. If the City wishes to negotiate with the low bidder to obtain a contract price within available funds, negotiations shall be conducted in accordance with the procedures as described in City of Charlottesville Code of Ordinances, Sec. 22-6. C. Written notice of award of a contract to the lowest responsive and responsible bidder will be provided by the City to the successful bidder. A written award letter which has been faxed, e-mailed, mailed or otherwise furnished to the successful bidder within ninety (90) days after bid opening, or such other time for acceptance specified within the solicitation, shall be deemed to result in a binding contract, and the successful bidder shall not refuse to execute the contract documents. The General Contractor shall, within ten (10) calendar days after execution of this Construction Contract, prepare and provide to the Owner a Personnel Chart which lists by name, job category and responsibility the General Contractor's primary employees who will work on the Project. The General Contractor shall promptly inform the Owner in writing of any proposed replacements, the reasons therefor, and the name(s) and qualification(s) of proposed replacement(s). The Owner shall have the right to reject any proposed replacement. Under no circumstances shall the Owner be required to consent to a proposed replacement under circumstances where such replacement would result in an increase in the Contract Price. Work to Commence On Site: June 10, 2024 Substantial Completion: July 26, 2024 Final Completion August 2, 2024