This is a service / maintenance or supply contract in Providence, Rhode Island. Contact the soliciting agency for additional information.

1. Bidders must submit sealed proposals in an envelope clearly labeled with the Item Description shown above on the outside of the envelope. The proposal envelope and any information relative to the proposal must be addressed to: Purchasing Department, Suite 206 ATTN: Thomas Morgan, Senior Director of Purchasing 797 Westminster Street Providence, RI 02903 2. Bidders must include at least one original, one copy, and a digital PDF copy on a flash drive. 3. Proposal responses must be in ink or typewritten. 4. Bidders are advised that all materials submitted to Providence Public Schools for consideration in response to this Request for Proposals shall be considered to be public records as defined in R.I. General Law Section 38-2 et seq, without exception, and may be released for public inspection. All proposals submitted become the property of Providence Public Schools. 5. Bid proposals that are not present in the Providence Public Schools Purchasing Department at the time of opening for whatever cause will be deemed to be late and will not be considered. Postmarks shall not be considered proof of timely submission. 6. Questions regarding this request for proposals must be submitted to the Subject Matter Expert via email by the question deadline listed above. Questions will be answered via addendum to be posted publicly on the Providence Schools website. Bidders are responsible for checking the website for all addenda distributed in response to questions and requests for additional information. Scope of Work and Key Deliverables The monitoring will begin with an initial onboarding and review period (quarters 1 - 3) followed by typical quarterly review (quarters 4 - 12). During the entire duration of the contract, the consultant will, on a quarterly basis: Conduct in-person site visits to a cross-section of schools and administrative facilities by qualified members of the consultant's team. Schedule additional in-person site visits with the Representative of the IFM Service Provider. Conduct a critical review of the IFM Service Provider's required, submitted monthly report, including incentive compensation review. Conduct a critical review of work order data and processes by the service provider. Meet with the PPSD representative, Rhode Island Department of Education (RIDE) inspection representative and other individuals named by the PPSD as needed to review deliverables and documents. Participate in the service provider's quarterly leadership meetings, scheduled and hosted by ABM, during which a presentation is made summarizing their performance during the reporting period. Ensure all members of the consulting team have extensive knowledge of the Facility Services Specification to which ABM is bound and in support of PPSD. During the initial onboarding period (quarters 1 - 3), the IFM contract is in transition and in addition to the typical requirements outlined above, the below unique requirements will be addressed: There is no incentive compensation review during the first 6 months of the Service Provider contract. During the onboarding period, the consultant shall provide guidance, tactical support, and attend meetings with director of facilities and capital planning teams: Support on transition questions, providing clarifications as they relate to the IFM contract. Develop an IFM contract reference documentContinue to conduct brief, informal meetings for the PPSD Facilities team to help ensure proper interpretation of service & contract compliance; in-person and/or virtual meetings. Potential additional oversight tours to spot check for progress and compliance Provide evaluation and decision support to ensure proper intent of charges to control potential on-going claims for charge/reimbursable as specified in IFM contract. Depending on the timing of the implementation of the Incentive Compensation Program, quarter 3 may only have two months of program review; all other activities will be assumed typical. Key Deliverables Submittal of a quarterly report to PPSD evaluating the IFM Service Provider's conformance with industry standards, best practices, self-reported metrics, and contractual obligations, as outlined in the Facility Services Specification and Terms and Conditions. Report shall include the following: Photo documentation of conditions observed. Instructions and/or advice for Service Provider and PPSD contract compliance. Recommended action items Required elements for next Service Provider leadership presentation Timeline for Implementation The period of performance will be one-year with two one-year options for renewal upon mutual agreement between PPSD and the awarded vendor and contingent upon the availability of funds. Year 1: December 1, 2023 to June 30, 2024 August thru December - Review (Qtr.1 & 2) end of January, 2024, January/February/March - Review (Qtr. 3) end of April, 2024 April/May/June- Review (Qtr. 4) end of July 2024- to align with school fiscal year Option Year 1: July 1, 2024 to June 30, 2025 Option Year 2: July 1, 2025 to June 30, 2026 The district may choose to award a multi-year contract as a result of this solicitation. Bidders are encouraged to submit pricing for a one-year contract with two option years and multiyear contract pricing (if different).