Renovation of a mixed-use development in Bolivia, North Carolina. Conceptual plans call for the renovation of a educational facility.

INTRODUCTION The Brunswick County Board of Education is inviting interested engineering firms, licensed in the State of North Carolina, to submit their qualifications for consideration to provide professional engineering services for roof replacements at various schools. SCOPE OF SERVICES Roof replacements at Bolivia, Southport, and Waccamaw. QUESTIONS Questions concerning this RFQ should be directed to: Grady Watkins at gwatkins@bcswan.net. All questions pertaining to this RFQ must be submitted in writing no later than October 18, 2023. Subject of Email should read: Question RFQ # 153.VAR.24.CPP.244 All answers to submitted questions will be posted in an addendum no later than October 19,2023. GENERAL TERMS AND CONDITIONS NON-COLLUSION AFFIDAVIT Each qualification package must be accompanied by a notarized affidavit on non-collusion, executed by the firm or in the case of a corporation, by a duly authorized representative of said corporation. The Non-Collusion Affidavit is provided herein. ADDENDA/CHANGES Any additions, deletions, modifications or changes made to this RFQ shall be processed through the Brunswick County Schools Operations Division. Any deviation from this procedure may result in the disqualification of the firm's submittal or the cancellation of any contract resulting from this RFQ. PROPRIETARY INFORMATION: Trade secrets or proprietary information submitted by a firm in connection with a procurement transaction shall not be subject to the public disclosure under the North Carolina Public Records Act pursuant to NC General Statutes 66-152(3). However, the firm must invoke the protection of this section prior to or upon submission of the data or other materials, and must identify the data on other materials to be protected and state the reasons why protection is necessary. Each Individual page considered a trade secret or proprietary information must be labeled "Confidential" in the top right corner. MINORITY BUSINESSES The Brunswick County Board of Education encourages all businesses, including DBE, minority, and women-owned businesses to respond to all Request for Qualifications. AWARD/CONTRACT TIME No part of this solicitation is to be considered part of a contract nor are any provisions contained herein to be binding of the Brunswick County Board of Education. Award shall be made to the responsible firm whose qualifications are determined to be the most advantageous to the BCBOE, taking into consideration the evaluation factors set forth in the RFQ. Brunswick County Board of Education wishes to enter into an agreement with one firm which will be responsible for the work associated with this RFQ. A notice of contract award is anticipated by October 24, 2023. The detailed Scope of Work and schedule of deliverables shall be negotiated with the successful firms for each specified project. CONTRACT DOCUMENT The successful firms will be required to enter into a design consultant services agreement. A copy of the BCBOE's standard Agreement for Engineering Services is attached. SUBCONSULTANTS If any subconsultants will be used for the various projects, the successful firm shall provide to the Director of Administration & Safety a list of names of any of the intended subconsultants, their applicable license number(s) and a description of the work to be done by each subconsultant. The successful firm shall not substitute other subconsultants without the written consent of the BCBOE. The successful firm shall be responsible for all services performed by a sub-engineer as though they had been performed by the successful firm. Responsibilities include, but are not limited to, compliance with applicable licensing regulations. If at any time the Brunswick County Board of Education determines that any sub-engineer is incompetent or undesirable, the BCBOE shall notify the successful firm accordingly, and the successful firm shall take immediate steps for cancellation of the subcontract and replacement. Nothing contained in any contract resulting from this RFQ shall create any contractual relationship between any sub-engineer and the Brunswick County Board of Education. It shall be the successful firms responsibility to ensure that all terms required in the attached contract are incorporated into all subcontracts. INSURANCE The selected firm shall purchase and maintain in force, at his own expense, such insurance as will protect the firm and the BCBOE, to include professional liability (E&O), from claims which may arise out of or result from the firm's execution of the work, whether such execution be by himself, his employees, agents, subcontractors/engineers, or by anyone for whose acts any of them may be liable. The insurance coverage shall be such as to fully protect the BCBOE, and the general public from any and all claims for injury and damage resulting by any actions on the part of the firm or its forces as enumerated above. See Sample Contract for additional information regarding insurance coverages and limits. The selected firm shall furnish a copy of an original Certificate of Insurance, naming the Brunswick County Board of Education as an additional insured. Should any of the policies be canceled before the expiration date, the issuing company will provide thirty (30) days written notice to the certificate holder. The firm shall furnish insurance in satisfactory limits, and on forms and of companies which are acceptable to the Brunswick County Board of Education Director of Administration and Safety and shall require and show evidence of insurance coverage on behalf of any subcontractors/engineers (if applicable), before entering any agreement to sublet any part of the work to be completed under this contract. CONTACT POLICY After the date and time established for receipt of proposals by the BCBOE, any contact initiated by any firm with any BCBOE representatives, other than the Project Manager listed herein, concerning this ,RFQ is prohibited. Any such unauthorized contact may cause the disqualification of the firm from this qualification process. The BCBOE will negotiate a stipulated sum fee for basic services and a rate schedule to be utilized for additional services and contingent additional services with the most qualified firm at a compensation which is considered to be fair and reasonable to the BCBOE. These rates shall include all disciplines (example: architect, project manager, engineers, administrative staff, etc.). In making this decision, the BCBOE will take into account the established value, general scope, the complexity, and the professional nature of the services to be rendered. Should the BCBOE be unable to negotiate a satisfactory contract with the firm considered to be most qualified, negotiations with that firm shall be formally terminated. Negotiations will then proceed with the remaining ranked firms in the same manner until an agreement is reached, unless it is determined by the committee that it is in the best interest of the BCBOE that the process be terminated or modified. The Brunswick County Board of Education reserves the right to reject any and/or all submittals, and to waive defects, technicalities and/or irregularities in any submittal. the BCBOE reserves the right to finalize a contract with one or more firms based on all factors involved in the written qualification submittal without further discussion or interviews. The method of Contractor Selection has not been Determined at this time.