Renovation of a mixed-use development in Remus, Michigan. Completed plans call for the renovation of a educational facility.

Chippewa Hills School District (the "Owner") is requesting detailed proposals for the implementation of energy conservation and/or operational improvements on a performance contracting basis. The Owner's objective in issuing this Request for Proposals for Energy Conservation or Operational Improvement Project (the "RFP") is to obtain competitive bids from qualified providers by which it may select one or more performance contracting/design-build contractors (hereinafter the "Vendor") to design and manage the implementation of the selected energy conservation and operational improvement projects in accordance with MCL 380.1274a, which will be offset savings in existing and future budget allocations (the "Project"). Any Vendor herein must be and satisfy the definition of a "Qualified Provider" under MCL 380.1274a(9)(b). If a portion of the Project is state financed, it may be subject to prevailing wage requirements and the wages paid under a Contract on the Project must satisfy these wage requirements, if applicable. Vendors are therefore given notice that all contract language required under all applicable laws, rules, regulations and ordinances with respect to compliance with the applicable prevailing wage laws shall be incorporated into any contract between the Owner and the selected Vendor for any buildings for which prevailing wage is applicable. In general, the components of the Project are to: 1. Provide a comprehensive program for Chippewa Hills School District that may include installation of energy conservation capital improvement projects. The specific nature of the improvement projects is left to the Vendor's judgment but must be clearly identified in your proposal. Equipment manufacturers must be identified within the Vendor's Proposal. 2. Provide a more comfortable environment for building occupants. This may include repair, renovation or replacement of existing heating, ventilation, air conditioning, or temperature control systems, or lighting systems. The specific nature of improvements is left to the proposer's judgment, but must be clearly identified in your Proposal. 3. Provide a minimum one (1) year warranty on all equipment, materials, design and workmanship from the date of beneficial use by the Owner. 4. As required in MCL 388.851, the vendor shall provide all services identified under 1937 PA 306 that may be performed by an architect or engineer including supervisory services, provided the specifications for the Project shall be generic in character and, to the extent possible, shall not include proprietary equipment or technology developed by the Vendor or in which the Vendor has an interest. The architect/engineering services can only be performed by the selected Vendor to the extent that the Vendor is providing energy conservation measures on a guaranteed basis. 5. The Proposal's energy savings shall not be based upon the partial reduction in the Owner's staff or such recommendations shall be separate from any statement of energy savings. 6. Owner will incur no start-up costs. The successful Vendor shall provide a financial package that will show net benefits to the Owner over a fifteen (15) or twenty (20) year period, including a statement of net costs and savings of the Project on an annual basis. Owner, at its sole discretion, shall determine the method and term of financing any costs of the Project. The costs of the Project shall offset by the energy conservation and operational savings of utility and/or maintenance cost reductions (not including staff reductions). If, at the end of any guarantee year during the guarantee period, the annual energy audit proves the improvements have failed to achieve the annual guaranteed energy savings, the selected Vendor will pay the Owner the difference between the annual amount guaranteed and the actual energy savings. This guarantee will assure the Owner that the savings will be achieved each year. The energy guarantee must be a first party guarantee 7. In accordance with MCL 380.1274a, measurement and verification techniques for determining energy savings will be performed in accordance with the protocols promulgated by the International Performance Measurement and Verification Protocol, Inc., now known as Efficiency Valuation Organization. Baseline data and assumptions will be agreed upon by the Owner and the successful Vendor. Each Vendor is responsible for submission of its Proposal. Proposal or Proposal revisions received after the Due Date will not be accepted or considered. The Owner is not liable for any delivery or postal delays. All Proposals received after the Due Date will be unopened and made available to the respective Vendor for pick-up, at their sole cost and expense for a period of two (2) weeks. Vendors shall submit one (1) originally signed proposal and three (3) copies, along with one (1) copy on a flash drive in "pdf" format. Proposals shall be sealed. NO ORAL, FAX or E-MAILED Bids will be accepted. Prospective Vendors may request that the Owner clarify information contained in this RFP. All such requests must be made in writing via email. The Owner will attempt to provide a written response to all written Requests For Clarification within three (3) business days after the receipt of such request. The Owner will not respond to any Request For Clarification received after 1:00 p.m. on Monday, October 30, 2023. Requests For Clarification and inquiries must be made via e-mail. All Requests for Clarification must be directed to Marc Forrest, Director of Finance, Chippewa Hills School District at mforrest@chsd.us (Subject Line: Energy Conservation RFP Request for Clarification). Answers will be provided to all known Vendors who requested or received a copy of the RFP. Potential Scope of Work A. HVAC system modifications B. Lighting upgrades C. Energy management system D. Fenestration improvements and entrance/exit closures E. Water conservation F. Energy audit, design and engineering G. Other improvements as recommended by the Proposer H. All overhead costs incurred by the successful Proposer with respect to the Program are included in its proposed Contract price, unless otherwise specified in its proposal I. The ESCO will utilize a no more than a 3% escalation rate J. Financing rate of 3.5% will be utilized as a standard base financing rate. Please provide a cash flow for a fifteen (15) or twenty (20) year term. K. Term of Financing will be determined after vendor selection In compliance with Act 213, Public Acts of Michigan of 1963, as amended, the successful vendor shall execute performance and payment bonds acceptable to the Owner. One bond will be for the faithful performance and fulfillment of the Contract and to include protection of the Owner from all liens and damages arising out of the work. The other bond will be conditioned for the payment of labor and materials used in the work and for the protection of the Owner from all liens and damages arising there from. Each of the bonds will be in the amount of one hundred percent (100%) of the total amount of the Contract price, through execution of the final acceptance certificate for the project. Board Review (Resolution for Vender Selection) 11-13-2023 Final Scope, Cash Flow & Contract Delivery 11-20-2023 Contract Review & Financing TBD Board Consideration of Contract 12-11-2023 Board Contract & Financing Execution Pending Board Action Begin Project Implementation Commensurate with Approval