The Housing Authority of the City of Providence, RI is currently seeking a qualified vendor to provide service and maintenance on all the elevators in the Providence Housing Authoritys portfolio. Services shall include 24/7 emergency response, monthly maintenance, inspections, etc. as stated in the scope of work section in this RFP across all locations under the contract and in accordance with HUD requirements. Address all pre-bid questions or requests for information (RFIs) pertaining to the project or bid documents to the Sr. Project Manager, Jeffrey Bent via email at jbent@provhousing.org. All pre-bid requests for information (RFIs) must be submitted by 2:00PM EST on Friday, November 3rd, 2023, prior to bid due date. PHA will not accept proposals submitted by fax or email. All proposal submissions must be received by the above deadline. The Authority will not be responsible for the receipt of proposals not properly submitted. Bidders will be required to make positive efforts to use small and minority-owned businesses and to offer employment, training, and contracting opportunities in accordance with Section 3 of the Housing and Urban Development Act of 1968. Individuals requiring interpreter services for the hearing-impaired should notify the Facilities Management Department by calling (401) 709-2201 seventy-two (72) hours prior to any event.
The contract award is expected to be made within ninety (90) calendar days following the bid opening. All prices are considered firm. Upon receipt of the Notice of Award and Contract, the Contractor shall review, sign, and submit a signed Contract no later than ten (10) calendar days following the receipt of such notice. The contract period is three (3) years, beginning on the date indicated on the Notice to Proceed issued by the Providence Housing Authority. Two (2) - 1 (one) year extensions are optional. Rejection: PHA does not guarantee that a contract will be awarded because of this Request for Proposals. Contract Term: The initial Contract Term: Year 1-3: January 1st, 2024 to December 31st, 2026 Year 4-5: option to extend one (1) or two (2) years. PHA at its discretion may extend the contract for additional terms. The Authority reserves the right to award contracts to multiple offerors, to reject any or all proposals, to waive for all applicants any information in the specifications or bidding process or to cancel in whole or in part this solicitation if it is in the best interest of the Authority to do so. Upon receipt of the Notice to Proceed, the Contractor shall sign and submit to the Authority a signed version of the Notice to Proceed no later than five (5) calendar days following the receipt of such notice.
The Agency reserves the right, at any time during the proposal process, to reject any or all proposals received. In the case of rejection of all proposals, the Agency reserves the right to advertise for new proposals or to proceed to do the work otherwise, if in the judgment of the Agency, the best interest of the Agency will be promoted. Prospective proposers acknowledge by downloading and receiving the RFP documents and / or by submitting a proposal that the submission of a proposal to the Agency is not a right by which to be awarded that proposal, but merely an offer by the prospective proposer to perform the requirements of the RFP documents in the event the Agency decides to consider an award to that proposer.
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