INSTRUCTION FOR RESPONDING TO THIS BID
1. Vendors interested in bidding on the referenced items should read the entire document. The vendor
must complete all sections of this document including the VENDOR DATA SECTION and sign where
indicated. Your signature identifies your acceptance of all terms and conditions herein.
2. All vendors must fill in the prices being requested in the places and formats indicated. All blank spaces
in said bid shall be filled in and no changes shall be made in the phraseology, or in the items, terms and
conditions contained therein.
3. Completed bids shall be mailed to the address indicated at the top of this page. Only sealed bids
received hard copy will be considered. Faxed or emailed bids are NOT PERMITTED.
4. Please indicate the bid specification number 5581 and due date on the outside of your submitted bid
mailing envelope.
5. The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal Employment
Agreement and encourages all minorities to submit bids. Firms qualified and certified as Minority
Business Enterprises (MBE) and Women Business Enterprises (WBE) are strongly encouraged to submit
bids. Scope of Work (SOW)
The City of New Rochelle has determined that Stephenson Park will need new concrete top,
lining of the court, 2 new official size plexiglass backboards, rims and pole structures supplied
and installed.
Court Specifications: Prepare existing surface for new concrete foundation, with an acrylic top
and 2 layers of paint. Official Basketball lines to be painted white using Laykold court paint,
court to be painted with the same Laykold court paint in a solid color TBD.
Pole Structure Specifications: 7 gauge (3/16inch), Square poles / 6 x 6-inch diameter, Gussets: inground mounted, and Hinge anchor for in ground mount 2-3 feet deep and fill with concrete
*All preparatory materials and painting tools shall be provided by selected contractor.
*Selected contractor is responsible for clean up and properly disposing all unused materials
Safety Requirements:
o "The contractor must ensure that the entire area, including the construction or renovation site, is
maintained in a safe condition at all times."
o "Safety precautions and hazard mitigation measures must be implemented to protect workers, visitors,
and the general public throughout the project."
Compliance with Regulations:
"The project must comply with all local, state, and federal safety regulations, codes, and standards
applicable to construction or renovation work in the area."
"Regular safety inspections and assessments will be conducted to ensure ongoing compliance with safety
standards." Prevailing Wage
All vendors submitting bids are required to conform to all current NYS prevailing wage laws, the City has
applied for and has received a PRC number (2023003777) for this project. The successful vendor(s)
is/are responsible for complying with all current labor rates and regulations throughout the duration of
any contract resulting from this document. Current rates are available by calling the NYS Department of
Labor at (585) 258-4505. Rates are also available via the internet at: Completion
It is our intent to have all work completed for use no later than April 21,2024.
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