Renovation of a municipal facility in Rochester, New York. Completed plans call for the renovation of a municipal facility.

The New York State Department of Transportation is requesting pricing quotes for RQ23-007 Overhead Doors Replacement @ Region 4 Sodus Facility. The Department intends to advance this purchase pursuant to its discretionary purchasing authority under State Finance Law section 163(6), which authorizes purchases without a formal competitive process in certain circumstances, including purchases from New York State small businesses, from businesses certified pursuant to Article 15-A of the New York State Executive Law and/or Article 17-B of the New York State Executive Law (service-disabled veteran-owned business enterprises), and, if applicable, from businesses selling commodities or technology that are recycled or remanufactured. SCOPE OF WORK / SERVICES (services) Qty Item # Quote Description 1 Reframing Doors Repair rotted C channel door frames and headers. 10- 15'10" x 8" x 3" C channel primed 3- 17'6" x 8" x 3" C channel primed 10- 6" wide 4" x 12" angles to bolt C channel to floor 5- rolls burnished slate trim and rivets or pre-bent C channel caps (steel is riveted) 6- commercial window drip style trim 2" x 4" 5 Overhead Door Replacements R 17 insulated CHI Doors #3216 17'6" x 14' Garage doors and tracks 3 doors have 2 new lower panels, Take installed panel and make 1 door with additional panels and windows, other 4 are full door replacement with windows. All quotes must be all inclusive for NYSDOT to achieve a final functioning product. Pictures of the current doors are located on the document tab of the RFQ. METHOD OF AWARD Award of a purchase order/contract will be made under this Request for Quotations based on lowest Grand Total quote amount to vendor meeting minimum qualifications and cost proposal submission requirements, pursuant to NYSDOT discretionary authority under State Finance Law Section 163(6). A completed Cost Proposal Worksheet must be submitted with RFQ proposal. For a quote to be considered for award, the quotation must: Be responsive (i.e. conforms in all material respects to the terms, conditions, specifications, and other requirements of the Request for Quotations), and; Have been submitted by a responsible entity (i.e. has the capacity in all respects to perform all contract requirements in full, specifically the financial capacity, legal authority, integrity, and past performance and reliability that will assure good-faith performance). Bidder is advised that the State's intent in having the requirements listed below is to ensure that only qualified and reliable Contractors perform the work of the resulting Contract. Bidder shall have the burden of demonstrating to the satisfaction of the Department that it can perform the work required. Quotes will be considered only from established business entities who can demonstrate to the satisfaction of the Department, at least two (2) years of verifiable experience for the type of work called for herein, in a large commercial or governmental environment, and the decision of the Department as to whether a firm meets the qualification criteria will be final. Bidders must also be registered with the NYS Department of State as an entity authorized to conduct business in New York State. If not registered with the NYS Department of State, the bidder must provide proof of Good Standing from their Department/Secretary of State from their State of principal place of business. Completion is expected by 03/31/2024. It is anticipated that work will begin upon approval and dispatch of a Purchase Order via the Statewide Financial System. Upon start of project, work shall commence and progress uninterrupted until completion. WORKERS' COMPENSATION INSURANCE AND DISABILITY BENEFITS REQUIREMENTS Workers' Compensation Law (WCL) 57 and 220 requires the heads of all municipal and state entities to ensure that businesses applying for permits, licenses or contracts document it has appropriate workers' compensation and disability benefits insurance coverage. These requirements apply to both original contracts and renewals, whether the Department is having the work done or is simply issuing the permit, license, or contract. Failure to provide proof of such coverage or a legal exemption will result in a rejection of quotation proposal or renewal of contract. Proof of Compliance with Workers' Compensation Coverage Requirements: To provide proof of compliance with the requirements of the Workers' Compensation Law pertaining to workers' compensation coverage, a Vendor/Contractor shall: Be legally exempt from obtaining Workers' Compensation insurance coverage; or Obtain such coverage from an insurance carrier; or C) Be a Workers' Compensation Board-approved self-insured employer or participate in an authorized self-insurance plan. INSURANCE In addition to the Worker's Compensation and Disability Benefits Insurance requirements set forth above, if in furnishing items hereunder the Vendor/Contractor will perform any installation or training on State property, or if the Vendor/Contractor is providing contract for services hereunder, then the Vendor/Contractor shall procure and maintain at its own expense and without compensation by the State, until final acceptance by the State of services provided by the contract or purchase order, insurance for liability for damages imposed by law, of the kinds and in the amounts hereinafter provided, with insurance companies authorized to do such business in the State, covering such on-site work or contract for services. The minimum types and limits of insurance are as follows: COMMERCIAL GENERAL LIABILITY INSURANCE with a limit of not less than $1,000,000 each occurrence ($2,000,000 aggregate). COMPREHENSIVE BUSINESS AUTOMOBILE LIABILITY INSURANCE with a limit of not less than $1,000,000 each accident. Such liability insurance is to cover liability arising out of any vehicle including owned, leased, hired, and non-owned vehicles bearing, or required by NYS Vehicle and Traffic Law to bear license plates. Before commencing work, the Vendor/Contractor shall furnish to the State a certificate or certificates of insurance in form satisfactory to the State showing compliance with this paragraph, which certificate or certificates are to name the "State of New York/New York State Department of Transportation and their agents or employees" as additional insured. Such policies may not be changed or canceled until thirty (30) days written notice has been given to the State. The Vendor/Contractor shall procure, at its own sole cost and expense, and shall maintain in force at all times during the term of this contract/purchase order including any extensions or renewals until final payment is disbursed, the policies of insurance covering all operations under the contract/order whether written by companies authorized by the New York State Insurance Department to issue insurance in the State of New York and that have an A.M. Best Company rating of (A -) or better or approved by the Department. The Vendor/Contractor shall deliver to the Department evidence of such policies as the Department deems necessary to verify that the required insurance is in effect. Certificates or transmittal correspondence shall reference the applicable NYSDOT solicitation number and description or contract/purchase order number and description. Vendor/Contractor is strongly encouraged to transmit certificates and other materials concerning insurance coverage, referencing the applicable contract/purchase order and the name of the Vendor/Contractor in the Subject Line, by email to the applicable NYSDOT requesting office. WORKERS' COMPENSATION LAW (WCL) CONTRACTOR DEBARMENT For any public work contract subject to Article 8 of the New York State Labor Law, such contract, including amendments or renewals that extend the term of an existing contract, cannot be awarded to a vendor or any substantially owned affiliate of a vendor, that is debarred pursuant to WCL Section 141-b. Additionally, a contractor shall be required to replace any subcontractor, at no additional cost to the State, found to be debarred pursuant to WCL Section 141-b during the course of the contract. PREVAILING WAGES AND SUPPLEMENTS (Pursuant to NYS Labor Law) The contract(s) to be established as a result of this solicitation is subject to the provisions of either Article 8 or Article 9 of the New York State Labor Law. DOL Prevailing Rate Case # (PRC #) 2023010584 The Prevailing Rate of Wages and Supplements are to be paid to and provided for Laborers, Mechanics, and Workmen employed on a public work project, or to Building Service Employees. "Building Service Employee" or "employee" includes, but is not limited to, watchman/guard, building cleaner/porter/janitor, groundskeeper, window cleaner, and occupations relating to the collection of garbage or refuse, and to the transportation of office furniture and equipment, and to the transportation and delivery of fossil fuel, but does not include clerical, sales, professional, technician and related occupations. In addition, a Prime Contractor is responsible for any underpayments of prevailing wages or supplements by its Subcontractors (if any). The applicable Schedule of Prevailing Wage Rates and Supplements as issued by the New York State Department of Labor is expressly incorporated into the specifications, terms and conditions of bidding, and to those of any resultant contract(s), and your bid prices should be calculated accordingly. By submitting a signed Proposal, the bidder acknowledges that it is familiar with the Prevailing Wage Rates and Supplements, and that its bid is based upon provision of same. The name and address of the contractor(s) will be furnished to the State Department of Labor - Bureau of Public Work, upon award of a contract. Willful failure on the part of such contractor to provide said prevailing rates and supplements to employees performing contract work will subject the contractor to penalty under provision of the Labor Law. NYSDOT Purchase will accept inquiries and requests for clarification relative to this RFQ Contract until C.O.B., 10/26/2023. Quote submissions must include the following: -Completed Request for Quote (RFQ) Worksheet -Proof of Required Insurances -Signed Procurement Lobbying Law Form (Form included on Documents Tab) -Vendor Acknowledgement of Appendix A (Form included on Documents Tab) Quotes submitted shall remain in effect for a period of sixty (60) days. Quotes shall remain in effect beyond such period until such time as either an award is made, or the bidder delivers written notice of withdrawal of its bid to the Purchasing Office. Purchases made by the State of New York are not subject to state or local sales taxes or federal excise taxes. There is no exemption from paying the New York State truck mileage, unemployment insurance, or Federal Social Security taxes. The official NYSDOT purchase order is sufficient evidence to qualify the transaction exempt from sales tax under section 1116(a)(I), Tax Law. For tax-free transactions under the Internal Revenue Code, the New York State registration number is 14740026K.