This is a service / maintenance or supply contract in Raleigh, North Carolina. Contact the soliciting agency for additional information.

The Bidder has carefully examined the location of the proposed work to be known as BID NO. 54-MKB-10-12097725; has carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special provisions, the proposal, the form of contract; and thoroughly understands the stipulations, requirements and provisions. The undersigned bidder agrees to bound upon his execution of the bid and subsequent award to him by the Department of Transportation in accordance with this proposal. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor, and other means of construction; and to do all the work and to furnish all materials, except as otherwise noted, necessary to perform and complete the said contract in accordance with the 2018 Standard Specifications for Roads and Structures by the dates(s) specified in the Project Special Provisions and in accordance with the requirements of the Engineer, and at the unit or lump sum prices, as the case may be, for the various items given on the sheets contained herein. The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the work and required labor to construct and complete State Highway BID NO. 54-MKB-10-12097725 for the unit or lump sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications prepared by said Department, which proposal, plans, and specifications show the details covering this project, and hereby become a part of this contract. The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for Roads and Structures, January 2018 with all amendments and supplements thereto, is by reference incorporated into and made a part of this contract; that, except as herein modified, all the construction and work included in this contract is to be done in accordance with the specifications contained in said volume, and amendments and supplements thereto, under the direction of the Engineer. If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer or such other person as may be designated by the Secretary to sign for the Department of Transportation. The conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division Engineer. The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item or portion of the work as may be deemed necessary or expedient. An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract. Please be advised that any references in the RFP to pre-bid language will not apply as a pre-bid will not be held for this contract. If bidders have questions, they will be addressed in an addendum. BID QUESTIONS Purpose: Upon review of the bid documents, bidders may have questions to clarify or interpret the bid in order to submit the best bid possible. To accommodate the Bid Questions process, bidders shall submit by email any such questions no later than October 30, 2023 at 5:00 PM. A response to bidder questions will be in the form of an addendum. Instructions: Written questions shall be emailed to Mike Beaver mkbeaver@ncdot.gov by the date and time specified above. Bidders will enter "54-MKB-10-12097725 - Questions" as the subject for the email. Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary by the State will be documented and included in an addendum to be posted on Connect NCDOT PRE-QUALIFICATION Any firm that wishes to perform work on this POC as either the prime contractor or as a subcontractor must be pre-qualified for the type work they wish to perform (including but not necessarily limited to NCDOT Work Code "016607 Mowing"). The Contractor performing the Work Zone Traffic Control (either as the prime contractor or as a subcontractor) will be required to be prequalified for the NCDOT Work Code "001105 Work Zone Traffic Control Devices". Firms that wish to bid on these projects as the prime contractor must be pre-qualified as either a "Bidder" or "Purchase Order Contract (POC) Prime Contractor" prior to submitting the bid. Firms that wish to perform as a subcontractor to the prime contractor must be pre-qualified prior to beginning work on the project. Information regarding the requirements to become pre-qualified as a Bidder or POC Contractor, including the application to become pre-qualified, can be found at the following website Intermediate Completion Times (ICTs) for cleanup mowing on all routes, plus any additional mowing as directed by the Engineer in the respective cycle. Contractor shall begin work within five (5) working days of the Date of Availability. Refer to the following table for ICT dates. The Start Date for Cycle 1 in each year may be adjusted by the Engineer. If such a change is made, the Start Date and Finish Date of cycles 2-5 within that term will be adjusted forward or backward by the same number of days. If this contract is renewed, ICTs will apply to their respective renewal years. Cycle Date of Availability Type of Cut Date of Completion 1 April 1, 2024 Cleanup May 17, 2024 2 May 20, 2024 Cleanup June 28, 2024 3 July 1, 2024 Cleanup August 9, 2024 4 August 12, 2024 Cleanup September 20, 2024 5 October 14, 2024 Cleanup November 29, 2024 LIQUIDATED DAMAGES The Contractor shall incur Liquidated Damages in the amount of Five Hundred Dollars ($500.00) for each calendar day after five days from the Date of Availability that the Contractor has not begun work beginning the sixth day after notification and continuing until work begins. Work is defined as having the minimum quantity of mowers operating on site. The Contractor shall incur Liquidated Damages in the amount of Five Hundred Dollars ($500.00) for each calendar day for which acceptable completion of work is delayed beyond its intermediate Date of Completion.