BID FORMS
Each Price Certification Signature Form shall give the full business address, business phone, fax, e-mail if available, the contact person of the bidder, and be signed by an authorized representative as follows: Bids by partnerships shall furnish the full name of all partners and shall be signed in the partnership name by one of the members of the partnership or by an authorized representative, followed by the signature and designation of the person signing.
Bids by corporations shall be signed in the legal name of the corporation, followed by the name of the State in which incorporated and shall contain the signature and designation of the president, secretary or other person authorized to bind the corporation in the matter.
Bids by sole proprietorship shall be signed by the proprietor.
When requested, satisfactory evidence of the authority of the officer signing shall be furnished.
THE PRICE CERTIFICATION SIGNATURE FORM CAN BE FOUND INVENDOR QUESTIONNAIRE MIDDLESEX COUNTY QUALIFIED BUSINESS ENTERPRISE SET-ASIDE PROGRAM
Middlesex County has established a Qualified Business Enterprise Set-Aside Program to promote and encourage diversity in the County's procurement of goods, services and construction as it relates to Qualified Minority Business Enterprises, Qualified Women Business Enterprises, Qualified Veteran Business Enterprises, and Qualified Small Business Enterprises (collectively referred to as "Qualified Business Enterprises"). The County undertakes good faith efforts to contract with these Qualified Business Enterprises and encourage prime contractors to utilize subcontractors who are Qualified Business Enterprises. The County has established a goal to collectively award 20% of its contracts to Qualified Business Enterprises. Vendors who are Qualified Business Enterprises shall submit their State of New Jersey Certifications with their bid or proposal. QUOTATIONS, BIDS AND FORMS
There are two (2) forms required as part of your price submittal; (1) the Bid Sheet and (2) the Price Certification Signature form. The Bid Sheet can be found elsewhere in this bid document and shall be used to enter all price information. You only need to enter the Unit Price of each item and the system will calculate the Total Price. No other form of submitting prices will be accepted. The Price Certification Signature form, which can be found at VENDOR QUESTIONNAIRE, certifies that the prices are correct, and shall be completed and uploaded. Bidders shall not alter the official content or requirements of the County bid documents. Vendor's literature and/or pricing sheets shall not be accepted in lieu of completing the bid blank(s) set forth in these specifications except where specified. e.g. catalogs. Estimated Quantities (Open-Ended Contracts, Purchase as Needed). The County has attempted to identify the item(s) and the estimated amounts of each item bid to cover its requirements; however, the amount ordered may differ from that submitted for bidding. The County reserves the right to decrease or increase the quantities specified in the specifications pursuant to N.J.A.C. 5:30-11.2 and 11.10. NO MINIMUM PURCHASE IS IMPLIED OR GUARANTEED. Bidder shall insert prices for furnishing all of the material and/or labor as described. Prices shall be net, including any charges for packing, crating, containers, etc. All transportation charges shall be fully prepaid by the contractor, F.O.B. destination and placement at locations specified by the County. No additional charges shall be allowed for any transportation costs resulting from partial shipments made at vendors' convenience, when a single shipment is ordered. Contractor shall be responsible for obtaining any applicable permits or licenses from any government entity that has jurisdiction to require the same. This cost shall be included in the pricing submitted on the Bid Sheet. Any bidder may withdraw their bid at any time prior to the bid submission date and time. Bids may be withdrawn, modified, and resubmitted at any time prior to the submission date and time. No bid shall be withdrawn in the 60-day period after the bids are received, except public works bids, which shall be withdrawn in accordance with N.J.S.A. 40A:11-23.3. All forms shall be completed and submitted as required. PLEASE SEE THE BID DOCUMENT CHECKLIST. Alternate bids shall not be considered for any potential award of contract in respect to these bid specifications. CONTRACT PERIOD
The contract shall commence five (5) business days from the Date of Award for a period of twelve (12) consecutive months. Any services ordered or made within thirty (30) days after the Contract expires shall be under the same terms and conditions specified in the bid and contract prices submitted by the vendor, unless said vendor indicates, in writing, thirty (30) days prior to the contract expiration, that it shall not be bound by said terms, conditions and contract prices.
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