This is a service / maintenance or supply contract in Sacramento, California. Contact the soliciting agency for additional information.

Background The California Department of Water Resources' (DWR) Division of Integrated Science & Engineering (DISE) stores various environmental samples, biological samples, and analytical reagents in laboratory refrigerators and freezers located at their West Sacramento building. Laboratory regulations and methods, including the Nelac Instititue (TNI) accreditation and Environmental Protection Agency (EPA) methods, require the temperatures of these samples and reagents to be maintained within a consistent range to ensure their integrity and adequate preservation. These regulations and methods also require the temperatures of samples and reagents to be adequately monitored to ensure they are properly handled. Purpose :DISE needs a comprehensive temperature monitoring system that allows for consistent monitoring of all laboratory refrigerators and freezers. This system needs to be capable of sending notifications when the temperature within an appliance is out of range due to malfunction of the equipment, a power outage, or some other unforeseen reason. In addition to the physical equipment of the system, DISE needs a multi-year service contract of 3 years to maintain the proper functioning and accuracy of the system. Elements of this service contract include cloud hosting of the temperature data, methods for alerts and backup communication, and services for annual maintenance, verification, and calibration of the system. Not having a comprehensive temperature monitoring system and an adequate service contract could result in DISE being out of compliance with laboratory regulatory requirements and could cause the loss of important environmental samples and analytical reagents, both of which could adversely affect SWP operations. Submission of Written Questions November 7, 2023, at 3:00 p.m. PT DWR Response to Written Questions November 9, 2023 Submission of Questions 1. All questions regarding the content of this Request for Quote must be submitted in writing to peter.czerkies@water.ca.gov by the Key Action Date identified above. 2. Questions not submitted by the Key Action Date shall be answered at the State's option. 3. Responses to Vendor's questions will be emailed to all vendors Small Business Preference - The Small Business preference provides certified small businesses and micro-businesses a calculation preference in the amount of five percent (5%) of the highest scored responsive and responsible bid submitted by a proposing firm who is not a certified small business. Non-Small Business Subcontractor Preference - A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California certified small business subcontractor participation. DWR elects to waive the DVBE participation requirements for this solicitation