SCOPE OF SERVICES AND TECHNICAL SPECIFICATIONS PERIOD OF SERVICE: Contract Period: The original contract period shall be as stated in the agreement/contract or notice of award. The contract shall not bind, nor purport to bind, the city for any contractual commitment in excess of the original contract period. The Purchasing Division shall have the right, at its sole option, to renew the contract for four (4) additional one-year periods, or any portion thereof. In the event the Purchasing Division exercises such right, all terms and conditions, requirements and specifications of the contract shall remain the same and apply during the renewal period, pursuant to applicable option clauses of the agreement/contract. In addition, the contractor shall understand and agree that renewal period price increases specified in the contract are not automatic. At the time of contract renewal, if the city determines funding does not permit the specified renewal pricing increase or even a portion thereof, the renewal pricing shall remain the same as during the previous contract period. If such action is rejected by the contractor, the contract may be terminated, and a new procurement process may be conducted. The contractor shall also understand and agree the city may determine funding limitations necessitate a decrease in the contractor's pricing for the renewal period(s). If such action is necessary and the contractor rejects the decrease, the contract may be terminated, and a new procurement process may be conducted. In no event, shall the term of the contract/agreement exceed five (5) years and three (3) months per City Ordinance. The City of Columbia, Utilities Department is seeking a contractor to provide services for structural and dielectric testing, inspection and preventive maintenance on aerial equipment as needed and requested for the City of Columbia, Missouri. All units are located or brought to 1514 Business Loop 70 East, Columbia, MO 65201. Proposals may be submitted in a sealed envelope at the purchasing office or uploaded electronically on the City's E-bidding website. No fax or e-mail proposals will be accepted. Sealed proposals must be delivered to the Finance Department, Purchasing Division, 701 E. Broadway, 5th Floor, Columbia, MO 65201 by the closing date and time. Proposals received after the appointed time will be determined non-responsive and will not be opened. The proposal must be in sealed envelopes and marked in bold letters "RFP 174/2023-STRUCTURAL AND DIELECTRIC TESTING MAINTENANCE". QUESTIONS/CLARIFICATIONS OF THE REQUEST FOR PROPOSAL:
All questions concerning the solicitation and specifications shall be submitted in writing via e-mail to the name below. You are encouraged to submit your questions via e-mail.
Michelle Sorensen, CPPB-Procurement Officer
Phone: 873-874-6317
E-mail: Michelle Sorensen@COMO.gov
Any oral responses to any question shall be unofficial and not binding on the City of Columbia. An Addendum to this RFP providing the City of Columbia's official response will be issued if necessary to all known prospective offerors. Questions must be submitted no later than 5:00 p.m. on November 15, 2023.
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