Hays Consolidated Independent School District (HCISD) requests proposals for wireless services and/or equipment to include but not limited to any future bonds and/or construction projects district wide. Responses received after the opening date and time will not be accepted and will be returned unopened to vendor. One (1) clearly defined original and two (2) clearly defined copies (one of which is in electronic format - flash drive) of the response are required for evaluation purposes. Electronic copy must be in a Microsoft Office format (i.e. Word, Excel) or a searchable PDF document. Offers may be hand carried or mailed in a sealed envelope/package clearly marked with the offering company's name, return address, the proposal number and opening date and time, and addressed to: Hays Consolidated Independent School District, PURCHASING DEPARTMENT, Anston Shockley, 21003 IH 35, Kyle, TX 78640. Due to anticipated supply chain delays, Applicant prefers a multi-year agreement with an initial award term of April 1, 2024 - September 30, 2026. HCISD may, at its option and with the approval of the contractor, extend the period of this agreement up to one (1) additional optional renewal to align with an extended E-rate service delivery deadline is also acceptable through September 30, 2027. This extension would contain all terms and conditions and rates of the original contract, contingent upon availability of funds. The Contractor shall be notified in writing by the Buyer of HCISD's intention to extend the contract period at least thirty (30) days prior to expiration of the original contract period. Performance bond in the amount of the contract is required in the event that the contract is in excess of $100,000. Payment bond in the amount of the contract is required in the event that the contract is in excess of $25,000. Questions: Inquiries and requests for information affecting the proposal must be in writing and shall be directed to Anston Shockley via email (anston.shockley@hayscisd.net). To provide HCISD sufficient time to adequately prepare responses to vendor inquiries, all questions must be submitted by 11-08-2023 by 10:00 a.m. CST. Contact with HCISD personnel other than Anston Shockley or his designee regarding this solicitation may be reason for elimination from the selection process. Any prospective respondent detecting a conflict or ambiguity in the proposal should notify the Buyer, in writing, setting forth the grounds of the alleged conflict or ambiguity and requesting the issuance of a clarifying addendum. If HCISD believes that clarification is necessary or proper, a clarifying addendum will be distributed to all prospective vendors. HCISD will not be bound by any oral or other informal explanation of the requirements of the proposal documents. Answers to questions posted in EPC November 8, 2023 The performance of work under the contract may be terminated by HCISD in accordance with this clause, in whole or in part, in writing, whenever HCISD shall have determined that the Vendor has failed to meet the performance requirements of the contract. HCISD has the right to terminate for default if the Vendor fails to make delivery of the goods or perform the work, or if the Vendor fails to perform the work within the time specified in the contract, or if the Vendor fails to perform any other provisions of the contract. FOR CONVENIENCE: HCISD may terminate the contract at its convenience with thirty (30) day advance written notice to the Vendor. In the event of such a termination by HCISD, HCISD shall be liable for the payment of all approved work performed prior to the termination. In the event of termination, HCISD reserves the right to re-award this contract to the next low responsive bidder.
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