SPECIFICATIONS AND REQUIREMENTS
San Juan County is seeking qualified pavement preservation/restoration contractors for parking lot preservation at
the McGee Park facility located at the SE corner of US 64/CR 5500 in San Juan County New Mexico. Services are
to include preparation, hot poured crack seal application, asphalt emulsion pavement sealer application, and
pavement markings. Services will be provided on an as needed when needed basis and to include any other
County parking lots located within the County.
The awarded Contractor(s) will provide all necessary labor, tools, equipment and materials needed to provide
parking lot services.
All work that is completed shall follow any local, state and federal laws and regulations. METHOD OF AWARD.
A price agreement(s) may be awarded to a single bidder or to multiple bidders (multiple source awards) based on
pricing and compliance with the specifications and requirements. San Juan County reserves the right to waive
irregularities, reject offers, in whole or in part, and award this Bid in the best interest of the County.
Bidders may submit a Primary Bid and Alternate Bid(s). Each Bid must be sealed separately, and the outside
package should be clearly marked indicating if the Bid is Primary or Secondary.
PRICING / DELIVERY.
Bid prices shall remain firm and fixed during the initial term of the agreement. Bid prices shall include
labor, equipment and materials for providing services as requested in the bid document specifications and
requirements. Category I includes services for projects under $60,000. Category II includes services for
projects over $60,000.
The awarded Contractor(s) will be required to provide a written work order, to include the work to be
performed and the amount of time required for the completion of the project work and submit to the County
for approval at no cost to the County.
The awarded Contractor shall make available any special product offerings/promotions from manufacturers.
Bidders may offer additional services not listed on the Bid Offer Page. The Bidder is asked to provide an
additional sheet with their bid offer that lists each additional service and the cost for each service, if
applicable.
WORK ORDERS.
Work Orders will be issued by the County identifying specific work tasks to be completed by the contractor.
Any task order quote prepared for services provided under this bid shall show a breakdown of the items listed
on the bid offer page for the specific project.
PRICE AGREEMENT TERM.
The primary term of the agreement shall be one year from the date of award. There are to be renewal
options for up to three (3) additional one-year terms. The primary term and all one-year renewal options shall
not exceed four years (Section 13-1-150 NMSA). The agreement may also be renewed for a period of less than
one full year. WAGE RATES.
Wage rates are required on any project as a result of this solicitation if the installation of any Work Order
exceeds $60,000. In the event the Work Order exceeds the threshold, the Employees of any contractor or
subcontractor participating in the work shall be paid not less than the minimum wage rates of the State of New
Mexico as published by the State Labor and Industrial Commission. Should Wage Rates exceed the unit costs
proposed by the bidder, unit costs will be adjusted accordingly. Offerors are reminded that all contractors and
their subcontractors must submit certified weekly payroll records biweekly to the San Juan County Finance
Department, 100 South Oliver Drive, Aztec, New Mexico 87410, subject to the terms of the New Mexico Public
Works Minimum Wage Act.
PERFORMANCE BONDING/PAYMENT BONDING REQUIREMENTS.
Should any Work Order exceed $25,000, Performance and Payment Bonds shall be furnished in the amount of
100% of the Contract Price by the successful Contractor in accordance with the Supplementary Conditions of
the Contract (A312-2010 Payment and Performance Bonds). QUESTIONS / SUGGESTIONS.
Questions and/or suggestions concerning this Invitation to Bid shall be submitted in writing no later than seven
(7) days prior to the Bid Opening Date and shall be directed to:
Jaime Jones, Contract Analyst
Phone: 505-334-4548 E-mail: jjones@sjcounty.net
Bidders are specifically notified that any attempt to contact any person other than the party listed above
concerning this procurement, may be cause to reject said respondent(s) from further consideration.
Note: Information provided in this Invitation to Bid shall only be used for the purpose of submitting a
Bid Offer to the County and shall not be used, released, or disclosed for any other purpose or use.
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