This is a service / maintenance or supply contract in New Braunfels, Texas. Contact the soliciting agency for additional information.

BACKGROUND INFORMATION New Braunfels Independent School District herein referred to as 'the District" is a tax-exempt educational organization which is located in New Braunfels, Texas. The District has approximately 9,500 students and 1300 employees which operate one early childhood center, nine elementaries schools, two middle schools, one ninth grade center, one school of choice, one disciplinary alternative education program and a high school. The school's board is composed of seven active members. The board membership is composed of community representatives with a variety of backgrounds. The District is responsible for the planning, evaluation and oversight of educational programs in this area. In addition to receiving monies from the collection of taxes, the District obtains funding from the Texas Education Agency (TEA), the Department of Education (DOE), and the Department of Agriculture. PURPOSE Using the Request for Proposals (RFP) method of procurement, New Braunfels Independent School District (the District) is soliciting proposals from qualified vendors to provide for the delive1y and installation of additional fencing around designated areas of each campus throughout the district. Any and all materials used during this project must be of equal or better quality than stated in the specifications. The District reserves the right to: accept or reject any and all proposers, request additional information from proposers, extend the deadline for submission, reissue the Request for Proposals, waive any defect, irregularity, for informality in any proposal or bidding procedure, retain negotiation right to clarify, or verify any aspect of a submitted proposal in response to the RFP, negotiate a resulting contract with one or more of the qualified proposers responding to this RFP, require the submission of any price, technical, or other revision to the proposal which results from negotiations conducted. The District is under no legal obligation to execute a contract resulting from this RFP and intends the materials provided herein only as a means of identifying and considering various contractor alternatives and the general cost of services derived. The District reserves the right to vary the provisions set forth herein any time prior to the execution of a contract. This RFP does not commit the District to pay for any costs incurred prior to the execution of the contract. The District reserves the right to negotiate the final terms of any all contracts with successful proposers. Items that may be negotiated include, but are not limited to, type and scope of activities, implementation schedule, and cost. Contracts negotiated as a result of this RFP may be extended, modified, or de-obligated in the manner set forth in the contract in order to attain the objectives of the District. NBISD reserves the right to rescind the contract at the end of the fiscal year pending the availability of funds. NBISD reserves the right to purchase more or less that the estimated quantities on a unit basis at the unit proposal price unless otherwise specified by the vendor in the proposal. For consideration, proposals must be submitted according to format requirements. Vendors certify that: 1. Continuing non-performance of the proposer in terms of specifications shall be a basis for the termination of the contract by the school district. Cancellation by NBISD may be made upon (30) days written notice to the successful vendor. NBISD shall not pay for services, work, supplies, or equipment which are unsatisfactory. Vendors shall be given a reasonable opportunity before termination to correct the deficiencies. This, however, shall in no way be construed as negating the basis for termination for non-performance. 2. All Labor Rates must be guaranteed through completion of the contract. Please note any exceptions. 3. the proposal award shall be based on the following factors: 50% the monetary proposal amount 20% Vendors Experience and Reputation (References) 10% Past experience of the District with the vendor 20% Overall quality of Vendors products and services 4. Specifications as written meet the districts admissible specified requirements. Specifications received from vendors that are different from the original requirements must meet or exceed original proposal specifications to be considered as equivalent. 5. It is understood and agreed the school district reserves the right to modify conditions and specifications by mutual agreement with the selected vendor both at the time of acceptance of this proposal offer as modified, and subsequent thereto by more or less than 25% of the total value of award. 6. All contracts, agreements, and lease purchases between a vendor and NBISD shall strictly adhere to the statutes as set forth in the Texas school law bulletin and the Texas uniform commercial code. 7. Proposers are invited to be present at the opening of this proposal on the date and hour specified. 8. During the performance of this contract, the vendor agrees not to discriminate against any employee or applicant for employment because of race, color, national origin, age, religion, gender, marital or veteran statute, or handicapping condition. 9. All contracts and agreements between vendors and NBISD shall strictly adhere to applicable laws. 9.1. BIDDER RESPONSE The Bidder is responsible for completing the following information in accordance with the above conditions. Bidders should carefully review the terms and conditions of this bid prior to submitting responses. If the Bidder objects to any terms or conditions contained herein, the Bidder must clearly identify the provision at issue, explain the reason for the exception and offer alternative language, if applicable. NBISD shall make the final determination as to the acceptability of any proposed exceptions. 9.2. DISCOUNTS Bidders are instructed to provide a general list services available from the list of categories below. Contractor should indicate which categories or subcategories this proposal applies. District requests proposer to stipulate percentage (%) mark up on materials and equipment. District reserves the right to furnish materials and/or equipment on all projects. 10. NBISD INSURANCE REQUIREMENTS Insurance Requirements : General public liability insurance covering all duties, services, or work to be performed under the contract; $1,000,000/Occu1Tence including Personal and Advertising Injury and $2,000,000 Products/ Completed Operations and General Aggregate. Required automobile liability insurance $1,000,000 Combined Single Limits. The vendor must also maintain Worker's Compensation insurance providing the statutory benefits for the State of Texas and employer's liability in the amount of $500,000 for each person, $500,000 in the aggregate and $500,000 for each person for occupational disease. New Braunfels Independent School District shall have no responsibility of liability for such insurance coverage. Vendors must provide proof of insurability with the response. Acceptable proof of insurability will be a certificate of insurance or a letter from the insurance carrier (not the insurance agent). The awarded vendor must provide a certificate of insurance compliance within 15 calendar days after notification of the award. Each policy of required insurance shall provide for 30 days' notice of cancellation to New Braunfels Independent School District and shall name its Board of Trustees as additional insured and include the following provision: "It is a condition of the policy that the insurance carrier shall furnish written notice to the NBISD Purchasing Department, 1000 N. Walnut, New Braunfels, Texas 78130, 30 days in advance of the effective date of any reduction in, or cancellation of, this policy. Workmen's Compensation: All liability arising out of Contractor's employment of (Including Waiver of Subrogation Endorsement) workers and anyone for whom Contractor shall be liable for Worker's Compensation claims. Worker's Compensation is required and no "alternative" form of insurance shall be permitted. Employer's Liability: $1,000,000.00 Commercial General Liability: Each Occurrence $1,000,000.00 General Aggregate $2,000,000.00 (A Designated Construction Project General Aggregate Limit shall be provided) Personal & Advertising Injury $1,000,000.00 each person Products and Completed Operations $1,000,000.00 (for one (I) year, commencing with issuance of final Certificate for Payment) Property Damage $1,000,000.00 each occurrence $2,000,000.00 aggregate per project Independent Contractors (Same limits as above) Contractual Liability (Same limits as above) Automobile Liability: $1,000,000.00 combined single limit Bodilv lniurv/Pronertv Damage $ I 000,000.00 each occurrence Umbrella or Excess Llabllltv $5,000,000.00 each occurrence/a21rreeate All Risk Builders Risk against the perils of fire, lightening, windstorm, hurricane, hail, explosion, riot, civil commotion, smoke, aircraft, land vehicles, vandalism, malicious mischief, and all other perils in the amount one hundred percent (100%) of the value of the improvements including transit and materials stored off site. Additionally, this coverage shall provide protection to the full replacement value for boiler and machinery equipment up to installation, during testing, and until acceptance by Owner. Professional Liablllty for Construction Manager-At-Risk. In addition to the coverage and limits provided above, if these General Conditions are incorporated into the AJA Document A133(TM)-2019 Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price, the Construction Manager shall also provide Professional Liability Insurance covering negligent acts, errors and omissions in the performance of professional services during the pre-construction phase, with policy limits of not less than One Million Dollars ($1,000,000.00) per claim and Two Million Dollars ($2,000,000.00) in the aggregate. Scope of Work requested: Fire Alarm systems shall be tested, and service tagged at the main panel, at the frequency required by local, State or Federal statue. Copies of each inspection shall be forwarded to the local, State or Federal authorities as required by law, code or ordinance. A copy of each inspection, test or service shall be forwarded to the NBISD Maintenance Department within twenty-four (24) hours of completion of the inspection and/or test. Testing of fire alarm systems shall be performed in accordance with NFPA and CFR standards. Testing frequency shall be in accordance with NFPA standard and local, State and Federal statutes. Testing of sprinkler system devices shall be performed in accordance with NFPA standards. Inspect for any changes or modifications to the fire alarm systems. Inspect all batteries and report any problems. Inspect all telephone lines associated with panels and report any problems. Test all control and/or auxiliary functions and report any problems. Perform all bi-annual gas system / kitchen hood systems as required. Testing of all sprinkler devices. Testing of all kitchen devices. Verify proper operation of all elevator recalls. Test all annunciators and voice evacuation panels. Vendor shall be licensed as required by the jurisdiction in which the service is to be performed and the license shall be current and in good standing. Awarded vendor shall provide copies of licenses. Inspections shall be coordinated through the NBISD Maintenance Department. When testing and inspections of the fire systems reveal defective parts or functions that could cause impairment of proper operation of the system, the Vendor shall notify the NBISD Maintenance Department while still on site. A NIBSD representative will then submit a proposal to multiple pre-qualified Vendors requesting a quote to perform the needed repairs. PROPOSAL FORMAT AND PREPARATION Each proposer must submit one (1) ORIGINAL and one (1) copy of their proposal (for a total of two (2)). One of the copies must be marked "ORIGINAL" and contain original signatures. Proposal packages should be organized in the manner specified below: Proposals should be prepared in a concise manner. Clarity of content and completeness are essential. All proposals must be typed and completed on 8 1/2 x 11 paper. Each proposal must include a written narrative which reflects the proposers' planned schedule or Statement of Work response of this RFP.