The purpose of this RFP is to solicit proposals from qualified firms with expertise in design and installation of fully operational photovoltaic energy system to generate the maximum amount of power for the size of the roof installation for a non-profit institution. The work site is the Hudson River Maritime Museum on the Rondout Creek in Kingston. The outcome of services will be a solar array with adequate battery storage on the roof of the Riverport Wooden Boat School Building (RWBS) on the Museum Campus. The State has established a goal for Minority and Women Business Enterprises (MWBE) participation of 30% Minority and Women-Owned Businesses combined, include at least 13% MBE participation and 17% WBE participation. The HRMM may reserve the right to reject and any all bids, as well as any incomplete bids. The museum seeks a NYSERDA certified contractor to provide turnkey design, engineering, materials,
delivery, installation, and commissioning of a cost-effective and energy efficient solar photovoltaic (PV)
energy system , including battery storage, that will maximize the solar and renewable energy resource
potential of the rooftop of the RWBS building, taking greatest benefit of NYSERDA incentives and
support, as well as the Federal Inflation Reductions Act's Not for Profit Organization Direct Pay Option
for the Solar Investment Tax Credit. It is expected that all other support, rebate, reward, and other energy
efficiency programs will be researched by the respondent to maximize any potential cost savings for the
project.
The contractor shall include in the proposal all permits and approvals from governing agencies, all labor,
taxes, services, and equipment necessary to produce a fully functional and operational PV electrical power
system for use by the museum.
The contractor shall provide design documents, including a set of plans prepared and stamped by a licensed
Professional Engineer (P.E.), adequate to communicate the following information:
System Description
Equipment details and description
Layout of installation site
Layout of equipment
Specifications for equipment procurement and facility installation
Performance of system components and subsystems and project
Specifications for the battery storage system
Integration of the PV system with other museum power sources
Electrical grid and interconnection requirements
Controls, monitors, and instrumentation.
Performance monitoring
The contractor will evaluate and determine a suitable location that will house the PV inverter
equipment, battery(s) and related components/environmental control equipment/miscellaneous
equipment that will meet the following criteria:
Ease of maintenance and monitoring
Efficient operation.
Potential for flooding
Secured location and hardware.
- Compatibility to other museum facility functions Deadline for written questions/requests for clarification December 1, 2023
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