The Town of Bowdoinham is seeking bids for a contractor to address concerns with the Town Hall. The Town is flexible in the actual approach used to address this issue and would look for input, in addition to the approaches outlined below. Bowdoinham is a small town in the Midcoast area of Maine, just north of Topsham. The Town population is 3,011, with 1,410 households. History - Bowdoinham was incorporated on September 18, 1762 and the Town Hall building was erected in 1823. Over the years the building has been used for many purposes including polling place, town meetings, craft fairs, dances and various private functions. The Town Hall has been a prominent feature of the Town for 200 years and is valued by many in the community. Please note, while the building is named the Town Hall, the Town government offices are not located in this building. Town government offices are in the Combs School Building that shares a parking lot with the Town Hall. Withdrawal of Proposal: A proposal must be firm and valid for award and may not be withdrawn or canceled by the Offeror. Contract Termination: this contract shall remain in effect until any of the following occurs: (1) contract expires; (2) completion of services; (3) acceptance of services, or, (4) for convenience terminated by either party within a written Notice of Cancellation stating therein the reasons for such cancellation and the effective date of cancellation at least thirty days past notification. The Town reserves the right to make final determinations as to acceptable bids and the right to reject any or all bids and to waive any formalities if deemed in their interest to do so. The Town also reserves the right to select at random, call for re-bids and to exercise judgment in evaluation of proposals Complete repair and restoration of the building as a single project. This approach has been explored and would require a very high level of funding. Please note in the June 2023 Town Meeting a proposal to acquire a Bond for $1 million for restoration was defeated by the citizens.
PROPOSAL REQUIREMENTS
1. Please discuss in detail your approach to this issue. Should you wish to propose several options
please feel free to do so. You should also provide detailed pricing and caveats, if any, for each
approach you are proposing. You are encouraged to offer alternatives to the approaches listed
above.
2. Contractor is required to have adequate insurances. Please detail what insurance coverage you
have for all aspects of this project, e.g. commercial vehicle liability, bodily injury and property
damage. Insurance certificates must be presented prior to the contract's effective date.
3. Contractor will be required to provide a performance bond sufficient to cover value of this
project, prior to the contract's effective date.
4. Contractor will be responsible to provide the Town with all necessary information and
documents to obtain required permits for the proposed work. Depending on the proposed scope
of work, a permit from the Fire Marshall's office (including stamped plans) may be required, as
Town Hall is a public building.
5. Please provide an estimated timeline to complete your approach to this project. If there are
contingencies to that timing they should be clearly stated.
6. Please provide at least 3 references where you have undertaken current or recent projects similar
to the approach you are proposing for this project. Question Deadline 11/30/2023
Questions or requests for additional information should be submitted in writing (email is acceptable), please note all questions and responses will be posted to Bowdoinham's website:
Nicole Briand, Town Manager
Town of Bowdoinham
13 School Street
Bowdoinham, ME 04008
Fax: (207) 666-5532
email: townmanager@bowdoinham.com
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