This is a service / maintenance or supply contract in Newport Beach, California. Contact the soliciting agency for additional information.

Scope of Services : INTENT -The intent of this Request for Proposal is to select and enter into a five-year maintenance agreement with the highest-qualified Contractor that will provide bi-annual preventative maintenance and as-needed repairs to seven different irrigation pumps and motors located throughout the City DESCRIPTION OF PROJECT -Furnish all labor, equipment, materials, and supervision to provide annual preventative maintenance services and as-needed repairs for irrigation pumps and motors located throughout the City of Newport Beach SUPERVISION OF CONTRACT - All work shall meet with the approval of the Project Administrator Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until condition is corrected in a satisfactory manner as set forth in the specifications. PREVENTATIVE MAINTENANCE - Contractor shall be responsible for bi-annually (Fall and Spring): lubricating bearings (if necessary), cleaning area of debris, painting, and performing a diagnostics test. Contractor shall advise the City representative on its recommendations for any necessary repairs after the diagnostics testing. - Contractor will provide the City with a preventative maintenance schedule detailing items that will be reviewed and any maintenance completed. - City will provide information detailing the location of each pump and any additional information available - City reserves the right to add or delete pump units as deemed necessary. In the event of adding a new pump unit, the City will provide the Contractor with the pump and motor details and request an bi-annual preventative maintenance cost. The Contractor will provide the bi-annual cost in writing to the Project Administrator. No work shall be performed on the new pump until the cost is approved by the Project Administrator If a unit is removed from service the total bi-annual preventative maintenance cost will be updated to reflect the reduction in service. AS-NEEDED REPAIR SERVICES -Pick-up and delivery of electric motors and pumps to and from city facilities to shop location. - Provide labor, materials, and equipment to perform repairs to electric motors and pumps ranging from three to fifteen horsepower. Repairs may include, but not limited to the following: - Disassembly -Rewind -Oil seal replacement -Bearing replacement, -On-site diagnostic services, -Insulation testing. -Vibration analysis, and -Surge testing. o Contractor must be able to provide reports of diagnostic services, repairs, and cause of failure summaries. o Contractor shall provide cost analysis of major repair cost verses cost of new motor or VFD. o Contractor shall provide to the City old or replaced parts from completed repairs upon request. o Contractor shall be able to provide new motor or VFD proposals. Other Details Department of Industrial Relations (DIR) Noticing: No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)] No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Online Q&A Yes Q&A Deadline 12/07/2023 10:00 AM (PST) Project Type RFP (Request for Proposal) Response Types Cost File Response File Type of Award Lump Sum