Scrap Metal Recycling Service SCOPE OF WORK AND/OR SPECIFICATIONS A. Service to be provided at the City of Salem Street Department which is located at 1228 Indiana Street, Salem Virginia 24153. Service shall be on an "as needed" basis as determined by the amount of material collected. B. Scrap metal (ferrous and non-ferrous) material shall be accepted "as is" and the company shall acknowledge that there may debris or other non-recyclable material mixed in with the scrap metal. No sorting fee shall be charged for waste material found in the load. The main commodities are as follows: Scrap Steel, Appliance Scrap, Clean Aluminum, Mixed Old Aluminum Sheet Cast, Aluminum Wire Uninsulated, Aluminum Wire Insulated, Clean Brass Solids, Yellow Brass Solids, No. 2 Heavy Copper, Copper Wire Insulated, 304 Stainless Steel Solids & Clips. C. The Environmental Protection Agency (EPA) has enacted restrictions on the release of refrigerants to the atmosphere. CFC's are chemicals that have been linked to the depletion of the Earth's ozone layer. The City will provide these items that contain refrigerants (refrigerator, freezer, window air conditioner, dehumidifier) in a 20 yard roll off pan to the Company, and will leave the pan until the contents have been emptied by Company. Once the City retrieves the empty pan, the Company must provide the City with documentation on Company letterhead stating that all CFC's have be removed according to EPA guidelines from all units and appliances accepted for processing. This document must include quantities of each type of unit, the name and address of certified person or persons who removed the CFC's and the date the removal. D. The Successful Offeror shall provide the City weight tickets as the containers are collected. Failure to provide the check in a timely (monthly) manner will increase the City's dollar per ton amount by 5% for each month in arrears and may result in termination of this agreement. All questions must be submitted by 3:00 p.m., Tuesday, December 19, 2023. If necessary, an addendum will be issued and emailed to all Offerors who were emailed the original RFP. Any such addenda shall become a part of the solicitation documents, must be addressed in the proposal, if applicable, and shall become a Contract Document. The City accepts no liability for late or non-receipt of addenda. The City reserves the right to cancel this RFP and/or reject any or all proposals and to waive any informalities or irregularities in any proposal. CONTRACT PERIOD The resulting Contract will be awarded for a period of one (1) year with the option to renew for four (4) additional one (1) year periods upon mutual agreement on costs, if an increase is necessary at the end of each year. The City may terminate the Contract, in whole or in part, without cause upon giving thirty (30) days written notice to the vendor. INSURANCE By signing and submitting an offer for this solicitation, the Offeror certifies that if awarded the Contract, it will have the following insurance coverage at the time the work commences. The insurance specified herein shall name the City of Salem as an additional insured. The Successful Offeror shall provide to the City, Certificate of Insurance evidencing the coverages indicated below. Such certificates shall be furnished prior to commencement of the Successful Offeror's services and at renewals thereafter during the life of the Contract. Additionally, it will maintain these during the entire term of the Contract and that all insurance coverage will be provided by insurance companies authorized to sell insurance in the Commonwealth of Virginia by the Virginia State Corporation Commission. A thirty-day written notice of cancellation or non-renewal shall be furnished by certified mail to the Purchasing Agent at the address indicated on the solicitation.
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