County offices are not open for mail or other deliveries on weekends, County holidays, or inclement weather closures. The County assumes no responsibility either for delays in USPS mail or County interoffice mail services, or for bids delivered to County offices or personnel other than to the specified office and personnel. Bids received after the date and time stated in this call for bids will not be accepted and will be returned unopened to Bidder. There will be no exceptions or waivers of this requirement. RCW 39.34 allows cooperative purchasing between public agencies in the State of Washington. Other public entities (cities, school districts, and so forth), which have filed an interlocal cooperative joint purchasing agreement with the County may elect to purchase sign materialsfrom the vendor based on the terms and conditions of this agreement, subject to vendor's consent. Firm prices are solicited for sign materialslisted below. Cowlitz County will accept no additional charges including, but not limited to freight, fuel surcharges and other charges. This includes bulk orders processed by the vendor and drop shipped to the County. No maximum nor minimum quantities are specified. The County does not guarantee to purchase any specific quantity and will not expect the suppliers to furnish or stockpile any specific quantities or products. This contract may be renewed for two (2) additional one-year periods subject to a price adjustment effective January 1 st of each renewal year. Prices will adjust based on the percentage change in the Consumer Price Index, for all Urban Users, published by the US Department of Labor for the monthly average for all items in U.S. cities, Series CUUR0000SA0, not seasonally adjusted, from September of the previous year to September of the current year. Either the bidder or the County may cancel automatic renewal of the contract by submitting written notice to the other party at the address of record such that it is evidenced as being received no later than November 15th of each year. It is the sole responsibility of the Bidder to obtain Addenda, if any. Addenda information will be available on Cowlitz County Department of Public Works internet website. Cowlitz County accepts no responsibility or liability and will provide no accommodation to bidders who fail to check for addenda and thereby submit inadequate or incomplete responses. All documents received in response to this invitation to bid will become a matter of public record and subject to the Washington Public Disclosure Act under Chapter 42.56 RCW. Payment for purchases will be made according to State Statute, in the month following use of materials, providing a properly detailed invoice has been furnished. The bid will be awarded by individual section to the lowest cost qualified bidder for each section of sign materials. A bidder is qualified to be awarded a section if they submit a bid and thereby indicate that they are able to supply at least 90 percent of the total quantity of products in that section. All bidders will be notified of the bid results and the County's intention to purchase materials during the period specified.
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