Anticipated Contract Award* March 1, 2024 Questions from Proposers Deadline Friday, December 22, 2023 @ 4:00 PM (PST) VCTC Responses to Questions Friday, January 5, 2024 Solicitation Contact Amanda Fagan | afagan@goventura.org Interviews February 21, 2024, via Microsoft Teams Meeting (If needed) Contract Type Firm, fixed fee compensated per task completion as identified in Scope of Work Project Period VCTC anticipates plan completion and approval by November 2025 Proposer shall have completed at least three (3) trail master plans or similar projects (e.g., Active Transportation Plans, bicycle/pedestrian trail/path/route plans) with associated environmental review (Environmental Impact Report / Environmental Impact Study) within the last seven (7) years. The proposer shall also provide a minimum of three (3) references from the last seven (7) years for completed trail master plans with environmental review or similar projects. Please ensure contact information for each reference is up to date. Any questions concerning this RFP should be directed to Amanda Fagan, VCTC Director of Planning and Sustainability, by email: afagan@goventura.org no later than 4:00 PM PST on Friday, December 22, 2023. All questions and responses will be posted on VCTC as an addendum to the RFP. VCTC must receive both the electronic and hard copy versions to consider a proposal. Late proposals may not be accepted. Proposers are responsible for submitting their proposals completely and on time.
The Ventura County Transportation Commission (VCTC), hereinafter referred to as VCTC or Commission, is soliciting proposals from qualified firms, hereinafter referred to as Consultant, to provide consultant services to update the Santa Paula Branch Line (SPBL) Recreational Trail Master Plan and Environmental Impact Report (EIR) / Environmental Impact Statement (EIS), for the portion of the trail from Saticoy to Piru, hereinafter referred to as Project, located in Ventura County, California. Interested Consultant(s) are to submit their proposals in accordance with the requirements outlined in this Request for Proposals (RFP). The scope of work, in general, shall include professional planning and engineering services required for planning and environmental review of a multi-use path (trail) project along an active railroad corridor in the public sector. The scope of work includes the following tasks: 1. Project Management 2. Existing Conditions Analysis 3. Outreach and Engagement 4. Conceptual Planning 5. Plan Production and Approval 6. Project Definition 7. Technical Studies 8. Draft EIR/EIS 9. Public Participation 10. Final EIR/EIS 11. Regulatory Process Proposals will be reviewed by an evaluation committee established by VCTC. At VCTCs sole discretion, interviews will be arranged with some, all, or none of the proposers via Microsoft Teams on Tuesday, February 21, 2023. The time and date of interviews are subject to change. The following guidance is provided to help produce quality and concise proposals: The study approach should effectively communicate the proposers understanding of the project and their management approach. In addition to describing or explaining the project, this section should include an identification of requirements and constraints to consider and address. It should demonstrate that the consultant has the knowledge required and the capability needed to perform the tasks described in the scope. The term of this Agreement shall begin on the Effective Date and shall end on December 31, 2025, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect VCTCs right to terminate the Agreement, as provided for in Section 8. The method of Contractor Selection has not been Determined at this time.
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