This is a service / maintenance or supply contract in San Bernardino, California. Contact the soliciting agency for additional information.

San Bernardino County Project & Facilities Management Department, hereafter referred to as the County, is seeking proposals from interested and qualified Proposers (also referred to as Contractor) for the provision of Water Treatment Services including labor, supplies, hazardous waste disposal and equipment per attached list for ninety-seven (97) units at thirty (30) locations within the San Bernardino County at a cost per unit. The number of awarded contracts will be determined by the quality of the proposals received. The County, at its discretion, shall award contracts according to the best interest of the County. San Bernardino County, Project & Facilities Management Department (County), is seeking Proposals from interested and qualified Proposers to provide Water Treatment Services including labor, supplies, hazardous waste disposal and equipment per attached list for ninety-seven (97) units at thirty (30) County owned locations at a cost per unit. The number of awards will be determined by the quality of the proposals received. The Contractor shall furnish all "County approved" supplies materials, labor, labor supervision, tools, transportation, travel time, equipment, chemicals, testing reagents, hazard waste disposal, corrosion monitoring equipment and analytical services to provide full maintenance, preventative maintenance, adjustment, parts replacements, and repair services for San Bernardino County water treatment systems. The Contractor's supervisor shall inspect five (5) random sites monthly to ensure work is being performed to the contract specifications and industry standards. The Contractor's supervisor shall inspect all thirty (30) sites a minimum of biannually. Contractor's supervisory personnel and staff will meet quarterly with County's personnel to review. The Contractor shall submit to the County monthly service reports of site visits, in arrears, no later than 15 calendar days from the end of the month. Additionally, supervisor's quality inspections should be included in the monthly reports. The Contractor's supervisory personnel shall regularly inspect the premises and the work done by their staff and will exercise complete authority over all such employees. Contractor shall immediately remove any employee whose conduct or workmanship is unsatisfactory to the County. The Contractor will regularly and systematically examine and test all related equipment in accordance with the manufacturer's recommendations and industry standards. Contractor will furnish the manufacturer's preventative maintenance guides and the Globally Harmonized System Data Sheet (GHSDS) to the County as well as provide safety and product training to onsite County personnel. Contractor shall conduct training and review classes as needed for the operators in the areas of program testing and control and water treatment technology. The Contractor's staff must complete asbestos training in accordance with CCR Title 8, Sections 5208 and 1529. Training shall be consistent with Environmental Protection Agency (EPA) training requirements as set forth in Title 40 Code of Federal Regulation (CFR) section 763.92 (a)(1). Documentation that the Contractor's staff (names) has received such training must be submitted to the County within thirty (30) days of the contract start date. The Contractor shall, during the term of this contract, maintain a staff adequate to provide complete coverage and emergency service if required. The Contractor shall supply the County with an Emergency Notification Plan that includes any emergency call out telephone numbers, spill contingency plan, emergency deliveries within twenty four (24) hours with an emergency on site response time of four (4) hours or less. The Contractor shall provide emergency services on a 24-hour-a-day, 7-day a-week-basis. Include after hour and emergency rates in Contractor's proposal. The Contractor shall maintain, at its expense, a local technician engaged primarily in the water treatment industry and the local technician and Contractor's management shall be familiar with technology and equipment involved at the designated County facilities. The Contractor shall provide annual cleaning of cooling towers, as well as maintain a full-time local service department capable of providing onsite services such as cooling tower cleaning, chemical cleaning and chemical pump/controller repairs as needed. The Contractor shall accept the existing condition of all systems and equipment. Condition of existing equipment shall not be grounds for additional payment to Contractor for performing work as specified. The Contractor shall maintain all water within the heating and cooling circulating systems utilizing environmental friendly products so as to control metal corrosion, scale formation, biological fouling and contaminated discharge. Contractor shall also provide all necessary pumps, controls, piping and chemicals to augment existing water treatment systems using "County approved" equipment as required to best accommodate treatment conditions at each facility. Contractor shall upgrade equipment as technology advances. Contractor shall provide the County with any new information dealing with chemical regulations, water resource management and technical developments in the industry. All chemicals shall be acceptable for the use in the city where the water treatment is located and the State of California and must be approved by the County and Federal Governments. Chemicals used for water treatment must comply with all state, Federal, EPA, Department of Transportation (DOT), Globally Harmonized System Data Sheet (GHSDS) requirements including packaging and labeling. All applicable codes, regulations, rules and standards must be followed. Contractor must comply with all current and future waste water requirements for local, State and Federal agencies. All permanent containers provided by Contractor for hazardous chemicals must include spill containment. Contractor must collect and dispose of chemical containers at no cost to the County. Type and size of the container used will be determined to serve the best interest of the County All materials must be County approved before they are installed. RFP Contact All correspondence must be submitted to the RFP Contact identified below: San Bernardino County Project & Facilities Management Department Attn: Joseph Sousa 200 S. Lena Road San Bernardino, CA 92515-0055 Phone (909) 387-2240 Fax (909) 388 -0177 Email joseph.sousa@pfm.sbcounty.gov The County estimates a budget of between $700,000 and $800,000 for completion of this work. Services to be provided under this Request for Proposals (RFP) are outlined under Section V, Scope of Work. The Contract period will be for a maximum of 5 years beginning on March 1, 2024 and ending on February 28, 2029. Deadline for Submission of Questions December 29, 2023, 5:00 p.m. Questions will not be accepted by email or facsimile. Questions regarding the contents of this RFP must be submitted electronically before the Deadline for Submission of Questions. All questions will be answered, and both the question and answer will be posted electronically. Offers must comply with all of the terms of the RFP, and all applicable local, state, and federal laws, codes, and regulations. The County may reject as non-responsive any Proposal that does not comply with all of the material and substantial terms, conditions, and performance requirements of the RFP. Further, the County may reject a proposal from any entity that is a parent, affiliate, or subsidiary, or that is under common ownership, control, or management with any other entity submitting a Proposal in response to this RFP. A Proposer may not qualify the Proposal nor restrict the rights of the County. If Proposer does so, the Proposal may be determined to be a non-responsive counter-offer and the Proposal may be rejected. No Proposal shall be rejected, however, if it contains a minor irregularity, defect or variation. If the irregularity, defect or variation is considered by the County to be immaterial or inconsequential, the County may choose to accept the Proposal. Minor irregularities may be waived by the Purchasing Agent when they are any of the following: 1. Do not affect responsiveness; 2. Are merely a matter of form or format; 3. Do not change the relative standing or otherwise prejudice other offers; 4. Do not change the meaning or scope of the RFP; 5. Are trivial, negligible, or immaterial in nature; 6. Do not reflect a material change in the work; or 7. Do not constitute a substantial reservation against a requirement or provision. In such cases the Proposer will be notified of the deficiency in the Proposal and given an opportunity to correct the irregularity, defect or variation or the County may elect to waive the deficiency and accept the Proposal. The decision to provide a waiver shall in no way modify or compromise the overall purpose of the submittal, nor excuse the Proposer from compliance with all requirements if awarded a Contract. This RFP does not commit the County to award a contract. The County reserves the right to reject any or all Proposals if it is in the best interest of the County to do so. The County also reserves the right to terminate this RFP process at any time. *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document.