This is a service / maintenance or supply contract in Window Rock, Arizona. Contact the soliciting agency for additional information.

Navajo Nation Kayenta Police Department is seeking proposals from qualified firms and/or individuals to provide HVAC, air vents and duct services. CONTACT PERSON: Martin Page, Police Commander, martinpage@navajo-nsn.gov and Vanessa Benally, Administrative Assistant, vhbenally@navajo-nsn.gov Phone: 928-697-5608 RETURN PROPOSALS CLEARLY MARKED DO NOT OPEN: RFP #23-12-3186LE - Navajo Police Department HVAC Services Note this delivery and address surname is limited only to the proposal delivery and mailing. All respondents must have, as a minimum, the capabilities listed herein, and the bid proposals submitted must reflect in detail the inclusion of these services as well as the additional forms required in Section II. Respondent should also provide technical information of delivery of services required in this RFP. Navajo Police Department (NPD) is seeking proposals from qualified firms and/or individuals to provide HVAC units, air vents and duct services. Any upgrades need to comply with OSHA standards and other applicable building and safety codes to ensure the health and safety of all building occupants. Scope of Work: The contractor shall be able to provide personnel who have been fully trained in all phases of HVAC, air vents and duct systems operation, maintenance, adjustment, and repair. Contractor's personnel should also have familiarity with all types of components including controllers, electrical components, general preventative maintenance, repairs, and new installations of a variety of brands and models. The contractor and staff shall have expertise and experience in HVAC management to include the following but not limited to: Assessments and approvals needed for Navajo Police Departments and Programs sites: 1. Complete an assessment on the condition of all HVAC units, air vents and ducts consistent with applicable industry code and compliance standards. 2. Upgrade and install HVAC units and the repair/replacement/cleaning of air vents and ducts in accordance with applicable industry code and compliance standards, upon NPD approval. 3. Provide a scope of work and quote needed for all repairs. 4. Ensure a work order is provided by the Navajo Police Department before services are started. 5. All waste, parts and supplies should be properly disposed in accordance with EPA regulations, upon approval of Navajo Police Department. Work: 6. Provide routine preventative HVAC maintenance services including air vents and duct services for 35 units at six Police buildings (Tuba City, Kayenta, Chinle, Dilkon, Window Rock and Shiprock) . See attached listing of 35 units 7. Major and minor repairs on the HVAC, air vents and duct systems. 8. Replace 3 complete HVAC units at Tuba City facility. 9. Provide services when needed. Emergency or planned. 10. Provide new materials used on all HVAC, air vents and duct systems and shall be free of defects and pass inspection. 11. Provide labor, supplies, parts, and equipment for the HVAC, air vents and duct services. 12. Provide a schedule and detail of each location within the district of what needs repairs and upgrades. 13. Provide a timeline of when work is complete longer than 24 hours, dependent upon the supplies needed for the work. 14. Provide start up and inspections before start of services and after services have been completed. 15. Provide a sticker for HVAC system to verify service date. 16. Routine maintenance and repairs shall be done in accordance with federal and Navajo Nation regulations and codes. 17. Services to be performed and completed in accordance with industry acceptable standards. 18. Ensure work order is signed and returned to the Navajo Police Department 19. Warranty Service: Extended warranty parts and labor (define maximum number of years available). 20. Dispose of all hazardous materials and waste when repairing or changing any HVAC units in accordance with Environmental Protection Agency (EPA) regulations. 21. Must comply with all Federal and Navajo Nation Regulations. Payments 22. Provide labor and parts for all Navajo Police Department facilities. 23. Invoice Navajo Police Department under contract. 24. Understands that additional Navajo Police Department facilities may become operational or closed within the contract period. Contract can be amended to address additional or decrease Navajo Police Department as necessary. 25. Ensure service cost such as labor, travel time, mileage, parts, and supplies are reasonable and are for the work completed for the applicable Navajo Police Department facilities. 26. Each scope of work shall include all applicable taxes associated with each project that include 6% taxes for the Navajo Nation and 7% taxes for Tuba City. 27. Contract is subject to availably of funds. All services shall be coordinated with Navajo Police Department-Kayenta District Vanessa Benally, Administrative Assistant, vhbenally@navajo-nsn.gov Phone: 928-697-5608. Attached is a current listing of all 35 HVAC units installed at the Police Departments in Tuba City, Kayenta, Chinle, Dilkon, Window Rock and Shiprock. The Navajo Nation reserves the right to waive any informalities or irregularities in the RFP or reject any or all proposals whenever such rejection is deemed in the best interest of the Navajo Nation. This procurement shall be conducted in accordance with all applicable Navajo Nation laws and regulations including the Navajo Business Opportunity Act. All applicable rules, regulations, and laws shall also be followed. Prospective Vendors shall familiarize themselves with Navajo Nation regulations prior to submitting responses to this RFP and may request a copy of Navajo Nation procurement regulations from the NPD Administrative Assistant at any time up to the Deadline for Proposals. Any inquiries regarding this RFP should be submitted in writing to Martin Page, Police Commander, martinpage@navajo-nsn.gov Phone 928-697-5613 and / or Vanessa Benally, Administrative Assistant, vhbenally@navajo-nsn.gov Phone: 928-697-5608. Only written responses to questions will be considered official. All questions will be directed to Martin Page, Police Commander, martinpage@navajo-nsn.gov Phone 928-697-5613 and / or Vanessa Benally, Administrative Assistant, vhbenally@navajo-nsn.gov Phone: 928-697-5608. Questions regarding this procurement will be accepted until 5:00 p.m. MDT on 22 December 2023.