The City of Jonestown, Texas (City) is requesting a written statement of qualifications from Architectural Firms to provide professional consulting services for the preparation of a Municipal Facilities Plan. Professional firms who participate in the RFQ process may hereinafter be referred to as "Respondents" or "Firms". The city reserves the right to select and negotiate with one Respondent and shall not be obligated to enter into any contract with any Respondent on any terms or conditions. The following services are being sought:
o Perform a facility needs assessment by interviewing selected city staff to determine the current and future staffing and space requirements for improving the city's operational efficiencies and service delivery.
o Prepare a space plan for each facility or function.
o Conduct sessions with selected city staff to develop conceptual floor plans for efficient layout to best serve citizen and city staff needs.
o Develop a facility plan to include conceptual floor plans for new construction including a phased schedule for implementation if necessary.
o The guiding principles for all proposed facilities should be that they are welcoming to the community, efficient and effective, functional, flexible, healthy, safe, and fiscally responsible.
o The consultant will identify the estimated cost of proposed facilities.
o The final plan will be used to determine site development requirements in a subsequent site evaluation and selection study. The city will use an evaluation panel to review Respondent's Statements of Qualifications (SOQs). From that review, the city intends to establish a rank order beginning with the best qualified firm. The city may begin negotiations with the highest ranked firm or choose to interview a shortlist of top-ranking firms. Those firms will receive notification of the date and time of the interview if applicable. The city will attempt to negotiate a professional services contract with the highest ranked firm. If a contract cannot be successfully negotiated with that firm, the city will end contract negotiations and solicit a proposal from the next ranked firm. The target date for official award of the contract is March 14, 2024. The city will not provide compensation or defray any cost incurred by any firm related to the response to this request. The city reserves the right to reject any or all Statements of Qualification (SOQs), accept the SOQ deemed most qualified based on the evaluation criteria, waive any irregularities or informalities in the SOQs received, and to revise the project schedule as circumstances require. An original (signed and marked as such), and one digital copy of each response is required. All questions regarding this RFQ shall be submitted by email to the following email address: sjones@jonestowntx.gov. Please note RFQ name for reference. Insurance- The awarded firm shall provide and maintain Professional Liability Errors and Omissions Insurance coverage in the sum of not less than Three Hundred Thousand Dollars ($300,000) per occurrence and Five Hundred Thousand Dollars ($500,000) aggregate. A Certificate of Insurance, satisfactory to the city, showing compliance with this requirement and all other requirements shall be furnished to the city before any services are performed. F. Conflict of Interest Questionnaire (Form CIQ) - Effective January 1, 2006, Chapter 176 of the Texas Local Government Code (House Bill 914) requires that any person or business, and their agents, who seek to contract or enter into an agreement with City of Jonestown to file a Conflict-of-Interest Questionnaire (FORM CIQ). Respondents shall include a completed Conflict of Interest Questionnaire (FORM CIQ) within their Submittal. The method of Contractor Selection has not been Determined at this time.
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