Renovation of a transportation facility in Phoenix, Arizona. Completed plans call for the renovation of a transportation facility.

The City of Phoenix Aviation Department invites sealed offers from qualified Contractors for a Public Address System Replacement at Phoenix Sky Harbor International Airport as a one-time project commencing on or about September 1, 2024. It is the Offerors responsibility to check Electronically(or contact the Procurement Officer for copies of Solicitation documents), read the entire Solicitation, and verify all required information is submitted with their Offer. The City of Phoenix invites sealed offers for a Public Address System Replacement as a onetime project commencing on or about September 1, 2024 in accordance with the specifications and provisions contained herein or the Effective Date which is upon award by City Council, conditioned upon signature and recording by the City Clerks department, as required by the Phoenix City Code, whichever is later. This Solicitation is available through Arizona Relay Service 7-1-1. Please call TTY 800-367-8939 for assistance. All questions that arise relating to this Solicitation should be directed via email to the Procurement Officer and must be received by the due date indicated in the Schedule of Events. The City will not consider questions received after the deadline. No informal contact initiated by Offerors on the proposed service will be allowed with members of City's staff from date of distribution of this Solicitation until after the resulting Contract(s) are awarded or Responses are rejected and the Solicitation is cancelled without any announcement by the Procurement Officer of the City's intent to reissue the same or similar Solicitation. All questions concerning or issues related to this Solicitation must be presented in writing. The City of Phoenix will not be responsible for any oral instructions made by any employees or officers of the City of Phoenix regarding this Solicitation. Any changes will be in the form of an addendum. The Offeror must acknowledge receipt of any/all addenda by signing and returning the document with the Offer submittal. Failure to acknowledge receipt and returning signed addenda may result in the rejection of your Offer as non-responsive. Notwithstanding the foregoing, this Agreement will terminate upon the earliest occurrence: by reaching the end of the term including any extensions exercised, or termination pursuant to the provisions of this Agreement. Offers must be submitted in a sealed envelope and the following information should be noted on the outside of the envelope: A. Offerors Name B. Offerors Address C. Solicitation Number D. Solicitation Title E. Offer Opening Date .All offers must be completed in ink or typewritten. Unless submitted electronically The Offeror is responsible for managing potential delays. The City does not make exceptions for delays caused by the Carrier. It is the Offeror's responsibility to ensure that the Offer is timely submitted. Due to file size limitations of 100 MB for electronic transmission (for sending or receiving), offers sent by email may need to be sent in parts with multiple emails. The date and time on the email(s) as received/stamped by the Citys inbox will provide proof of submission and verification as to whether the Offer (including all parts if sent in multiple emails) was received on or prior to the Solicitation Deadline. The Solicitation number and title RFP 24- 0006 Public Address System Replacement must be included on the subject line of the email when submitting your Offer. Offeror may submit electronic signatures on documents that do not require notarization. Please ensure that electronically signed documents are submitted in separate PDF files. The City does not accept electronic signatures for notarized documents, including bonds, guaranties, powers of attorney or affidavits. These documents must be submitted in paper form (i.e. hard copy) with original or wet-signatures at time of the Solicitation Deadline. It is the responsibility of the Offeror to ensure that the Offer is timely, including confirming that there are no technical reasons that any Offer submitted electronically may be delayed. The Mandatory Site Visit will include touring post-security areas at the Airport so all attendees will be subject to Transportation Security Administration (TSA) screening. Please bring a TSA-approved form of identification (e.g. state-issued drivers license or U.S. passport). Offerors are required to attend the in-person Mandatory Site Visit to participate in this project. Offerors that do not attend the Mandatory Site Visit may have their Offers deemed nonresponsive and rejected. The City reserves the right to change dates, times, and locations as necessary of the Mandatory Site Visit. To request reasonable accommodation or alternative format for any public meeting in this procurement process, please contact Kyle Brack no later than one (1) week prior to a meeting at 602-683-3886/Voice or 7-1-1/TTY, or email kyle.brack@phoenix.gov. Please note: Registration or RSVP to participate in the Pre-Offer Conference is required in order to obtain the Pre-Offer Conference meeting information. An Offeror who wishes to join the PreOffer Conference for this Solicitation is required to register prior to the meeting using the weblink provided above. Upon completion of registration, the Pre-Offer Conference meeting information will be forwarded to the registered email address Written Inquiries Due Date: January 23, 2024 at 5:00 PM, Submit to kyle.brack@phoenix.gov and avn.solicitations@phoenix.gov The City reserves the right to disqualify any Offeror who fails to provide information or data requested or who provides materially inaccurate or misleading information or data. The City further reserves the right to disqualify any Offer on the basis of any real or apparent conflict of interest that is disclosed by the Offer submitted or any other data or information available to the City. This disqualification is at the sole discretion of the City. By submission of a Solicitation response, the Offeror waives any right to object now or at any future time, before any agency or body including, but not limited to, the City Council of the City or any court as to the exercise by the City of such right to disqualify or as to any disqualification by reason of real or apparent conflict of interest determined by the City. The City reserves the right to replace the disqualified Offeror. A one-time walk-through site inspection tour will be conducted at the date and time indicated in the Schedule of Events. Submission of an offer will be prima facie evidence that the Offeror did, in fact, make a site inspection and is aware of all conditions affecting performance and offer prices