This is a service / maintenance or supply contract in Plymouth, Wisconsin. Contact the soliciting agency for additional information.

The Plymouth Public Library is seeking proposals from responsive and responsible Architectural/Space Planning consultants for the development of a space needs assessment study addressing library needs for at least the next 20 years. This study is to include initial concept design options and provide cost estimates for the remodeling and/or expansion of the library at its current location. During the evaluation process, the Library reserves the right to request additional information or clarifications from proposers, or to allow corrections of errors or omissions. At the discretion of the Library, the consultant submitting proposals may be requested to make oral presentations as part of the evaluation process. The Plymouth Public Library is located in the heart of the City of Plymouth, Wisconsin, known as the cheese capitol of the world. The building is one block off of Mill Street, the main downtown thoroughfare, and is within walking distance of two schools. The library is seeking to either remodel or expand its current library building to meet the needs of the community. The assessment should serve to support current and future concepts in service delivery, focus on the library as a hub of civic engagement, offer state of the art technology, inspire lifelong learning for all users of our facility, and provide our patrons with an environment for reading, research, and enrichment by individuals and groups of all ages. Consideration needs to be given to the current and projected demographics of the community. Work will include (1) review of the current space uses, features, and limitations of the building; and (2) analysis and feedback on alternative designs for an addition or remodel of the existing facility. This also needs to achieve efficiency in terms of library staffing and operations including consideration of the changing formats of information access and retrieval. The Plymouth Public Library is seeking a consultant to identify the space needs and requirements for library space required to serve the community for the next 20 years. The following scope of work is considered the minimum of effort required and must address: 1. Community Needs and Requirements Assessment: a. Assess community (City residents, service population, businesses, non-profits, etc.) satisfaction levels with the quality, quantity, and management of the existing library, its programs, its services, and its facilities. b. Determine current resident usage of programs and facilities and the appropriateness of when and where services are offered. c. Identify the communitys interest in the construction of a library renovation or addition. d. Obtain or develop statistics for the general demographic characteristics of Plymouth such as population, poverty rate, per capita income, literacy rate, median property value, and population compilation by age and occupation. 2. Existing Facility: Identify service limitations of existing library facility. Including but not limited to: library collections, seating, staff work areas, technology, meeting rooms, study space, and childrens/teen space. As part of service limitations, identify what services are not offered that could be offered if different or additional space was available. Evaluate condition of the existing library building including structural integrity, energy conservation, health & safety, disabled access, acoustics, space flexibility/expandability, access to parking, plumbing/mechanical/electrical systems, architectural and engineering obstacles, and functional spatial relationships. 3. Space Planning or Expansion: a. Limitations on expansion imposed by adjacent properties; b. Identify space needs for collections, seating, staff offices, technology, meeting rooms, special purposes, work areas; c. Report of square footage requirements based on projected usage and needs; d. Based upon gathered information, provide an estimate for the renovation of the existing facility or the construction of an addition or new facility that would address space needs. Break out costs by use/service by public, staff, and community groups such as local non-profit programming partners (Community Ed, Generations, Family Resource Center); e. Determine current and future parking needs; and f. Determine requirements to achieve LEED certification at different levels. As part of developing the Library Facility Needs Assessment it is expected to include time for: 1. Scheduling, inviting, organizing and moderating at least three community outreach and stake-holders meetings to gather input. 2. Survey and analyze projected program and space requirements of library staff, Library Board, Library Foundation, and other partnered groups and organizations to present the final Library Facility Needs Assessment. 3. Arrange and lead a design charrette. By submitting a proposal, you acknowledge and agree that the Plymouth Public Library is not required to accept any proposal. Rather, the Plymouth Public Library may reject all proposals. The Plymouth Public Library may, after receiving all proposals, ask for further information from a proposer, negotiate further with a proposer, and may require any successful proposer to enter into a contract of the Plymouth Public Librarys choosing that further details the project requirements and covers further aspects of the agreement between the parties including insurance, indemnity, performance and payment issues, among other things. The solicitation for consultant services does not obligate the Plymouth Public Library to pay any costs incurred by respondents in the preparation and submission of a Proposal. The method of Contractor Selection has not been Determined at this time.