This is a service / maintenance or supply contract in Nashville, Tennessee. Contact the soliciting agency for additional information.

Contractor shall provide monthly preventative maintenance service for water treatment to chillers, boilers, cooling tower(s), closed loop(s) and accessories, based on industry standard. Monthly service shall include cost of equipment, supplies, service, water treatment chemicals, testing, inspection, trip charge, labor, and monitoring the performance of the water treatment program. Any prospective Respondent having questions and comments concerning this ITB must provide them in writing to the Solicitation Coordinator. All questions must be submitted no later than 2:00pm CT January 19, 2024 For each proposed water treatment chemical, Contractor shall propose a dosage rate with test control ranges for the trace parameter. Using these dosages, Contractors shall provide a documented calculation of the estimated consumption of each chemical, based on yearly consumption or consumption per 1000 gallons of system capacity or make up rate, as appropriate. Contractor shall send a report monthly to indicate cycles of concentration in calculating consumption of boiler treatment chemicals The Contractor shall on the initial first visit to the facility test the boilers, chillers, cooling tower(s), and mechanical closed water loop systems to make the determination of the amount of chemicals needed to bring the systems within the recommended and acceptable water treatment parameters All services shall be rendered and performed in accordance with requirements as defined by contract agreement and best commercial practices by the industry relating to water treatment of boiler and recommended procedures of the systems manufacturer. The Contractor's water treatment program shall be administered for maximum energy efficiency and cycles of concentration to prevent scale formation; minimize corrosion of water systems, and to maintain the systems free of sludge build-up and foam. The Contractor shall provide to the State a payment bond guaranteeing that the Contractor's subcontractors, laborers, and material suppliers will be paid for performance under this Contract with the additional obligation that such contractor shall promptly make payment of all taxes, licenses, assessments, contributions, penalties, and interest. The payment bond will be in an amount equal to twenty-five percent (25%) of the Maximum Liability, Written Dollar Amount ($Number). The State reserves the right to review the bond amount and bonding requirements at any time during the Term. Contractor Requirements and Responsibilities: 1. Contractor shall have current Pesticide License per State of Tennessee Charter. 2. The Contractor shall have an established and qualified full time service staff with the ability to receive and dispatch service technicians upon request of the Facility Manager. 3. The Contractor shall provide telephone numbers and pager numbers of personnel to contact on an as needed basis. An outside answering service and/or voice mail system (i.e., answering machine / recorder) shall not be acceptable to the State as a contact. 4. The Contractor shall have technical skills, materials, equipment with an inventory of materials, supplies and equipment necessary to operate, test and maintain boiler/ as referenced by this maintenance agreement. 5. The Contractor shall furnish a written report detailing results of chemical tests and inspection findings to the Facility Manager at the conclusion of each scheduled visit in the form of a service report which shall also include recommended control ranges and results of analysis by the service representative at the time of their visit and where applicable, shall be required to file a report with insurance and/or other authorities as directed by the Facility Manager. 6. All visitations by service technicians shall be logged on-site as to date and time (i.e., time and time out). This requirement shall be monitored by Facility Managers. 7. Each service technician shall personally sign-in and sign-out at the job site to verify their presence & length of stay. Lunch and other breaks are not eligible for hourly rate. 8. A service voucher/job ticket shall be left at job site with the Facility Manager documenting services rendered. This service voucher/job ticket shall be required as supporting documentation of services provided and to assist in expediting payment upon receipt of an invoice. 9. The Contractor shall be responsible for furnishing all materials, supplies, water treatment, chemicals, chemical analysis, on-site quarterly laboratory reports, and labor. 10. The Contractor shall furnish a written report within five (5) business days to the Facility Manager detailing the previous monthly results of his water treatment and monitoring program, including average operating parameters: cycles of concentration, average ph., cooling tower water make up and bleed. 11. The Contractor shall furnish a written report to the Facility Manager detailing a yearly summary of results of the water treatment and monitoring program in the same format as the monthly reports per item #10 above. The State reserves the right to conduct clarifications or negotiations with one or more respondents. All communications, clarifications Minority Business Enterprise (MBE) and Woman Business Enterprise (WBE) Businesses that are a continuing, independent, for-profit business which performs a commercially useful function, and is at least fifty-one percent (51%) owned and controlled by one (1) or more individuals in the minority or woman category who were impeded from normal entry into the economic mainstream because of past practices of discrimination based on race, ethnic background, or gender. Service-Disabled Veteran Business Enterprise (SDVBE) "Service-disabled veteran-owned business" means a service-disabled veteran-owned business located in the State of Tennessee that satisfies the criteria in Tenn. Code. Ann. 12-3-1102(8). "Service-disabled veteran" means any person who served honorably in active duty in the armed forces of the United States with at least a twenty percent (20%) disability that is service-connected, i.e., the disability was incurred or aggravated in the line of duty in the active military, naval or air service. Small Business Enterprise (SBE) "Small business" means a business that is a continuing, independent, for-profit business which performs a commercially useful function with residence in Tennessee and has total gross receipts of no more than ten million dollars ($10,000,000) averaged over a three-year period or employs no more than ninety-nine (99) persons on a full-time basis. Disabled Business Enterprise (DSBE) "Disabled Business Enterprise" means a business owned by a person with a disability that is a continuing, independent, for-profit business that performs a commercially useful function, and is at least fifty-one (51%) owned and controlled by one (1) or more persons with a disability, or, in the case of any publicly-owned business, at least fifty one percent (51%) of the stock of which is owned and controlled by one(1) or more persons with a disability and whose management and daily business operations are under the control of one (1) or more persons with a disability. Term of Contract. This Contract shall be effective on TBD ("Effective Date") and extend for a period of sixty (60) months after the Effective Date ("Term"). The State shall have no obligation for goods or services provided by the Contractor prior to the Effective Date. In no event, however, shall the maximum Term, including all renewals or extensions, exceed a total of sixty (60) months. Term Extension. The State may extend the Term an additional period of time, not to exceed one hundred-eighty (180) days beyond the expiration date of this Contract, under the same terms and conditions, at the State's sole option Communications and Contacts. Prospective respondents must direct communications concerning this ITB to the following person designated as the Solicitation Coordinator: Ellen Lipinski Department of General Services, CPO 312 Rosa L Parks Avenue, 3rd Floor Tennessee Tower Nashville TN 37243-1102 615-741-1174 ellen.lipinski@tn.gov