This is a service / maintenance or supply contract in Saint Cloud, Florida. Contact the soliciting agency for additional information.

The City of St. Cloud, in accordance with Florida Statutes 287.055, is seeking to retain the services of multiple firms with qualifications, experience, and capabilities for Project Management Services on an "as needed" basis for various diverse construction and infrastructure projects for the City, as specified in the Detailed Scope of Services and Requirements Section of this Request for Proposal (RFP) document. The successful proposers shall prove by their qualifications, experience, and plan for the work, that they will best serve the overall needs of the City. The selection of the successful proposers shall be at the City's discretion and shall be made in a prompt manner after receipt and evaluation of all responses. If you are interested in preparing a response to this RFP, please complete all the requirements set forth in this RFP document. Under the proposal process, the stipulations set forth herein are fully binding on the proposer to the extent that you confirm acceptance by your electronic signature on the Respondent's Certification. In order for a Proposal to be considered by the City, Proposers shall demonstrate, in their proposals, compliance with the following minimum requirements: Firm must demonstrate qualifications and experience in providing professional Project Management services services. Firm licensed to do business in the State of Florida. Thorough knowledge of the principles and practices of planning, engineering disciplines and management related to construction. Ability to understand and manage complex architectural and engineering drawings and specifications related to complex projects. Thorough knowledge of all federal, state, and local regulatory requirements applicable to project planning, design, and construction. Ability to interpret pertinent laws and regulations and enforce compliance with project designs and schedules. Ability to inspect complex projects for conformance to contract documents. Thorough knowledge of construction management methods, standard construction practices, and construction contracts and agreements. Thorough knowledge of the principles of supervision, organization, and administration. Thorough knowledge of building materials, methods, and construction systems. Ability to establish and maintain effective working relationships with consultants, contractors, supervisors, and officials. Ability to plan, direct and coordinate the work of employees and contracts and consultants. Prior experience managing construction and infrastructure projects simultaneously in various phases of development. Ability to analyze bids and make recommendations for award of contracts. Ability to conduct meetings with consultants, contractors, and representatives of various agencies. Ability to express ideas clearly and concisely, both orally and in writing. Skill in the use of a personal computer and related software for report preparation. Thorough knowledge of the funding process in a municipal environment as related to budgeting, cost accounting, financial management. Ability to plan, implements, and coordinate technical and administrative programs. Scope of Work The Project Manager will be responsible for ensuring projects are completed with the highest degree of functionality and quality at the lowest possible cost. However, the Project Manager will not replace the architect, construction manager and other consultants. The Project Manager will be responsible for monitoring progress on all aspects of the project in every phase. The scope of work includes, but is not limited, to: Manage the project as assigned, overseeing all aspects of implementation and coordination of project management including the planning and scheduling and coordination of activities; following procedures and setting priorities to meet established goals and objectives. Assist consultants in the development of projects; reviews consultant's plans and specifications at various stages of development for conformance to design standards, completeness, and accuracy; monitors consultant's cost estimates and verifies consultant's invoices and recommends payment. Review and proofread plans, specifications, codes, shop drawings, submittals, procedures, reports, memos, status reports, contractor's minimum days, delay days, change order days and all correspondence between the architect, engineer, testing agencies, and the contractor. Establish and maintain all files, submittals, daily reports, and contractor daily reports. Establish and maintain all consultants reports which include submittals, correspondence, pay requests, change orders, meeting minutes, supplemental instructions, sketches, Requests for Information (RFI), and all correspondence between the architect, engineer, testing agency, and the contractor. Establish guidelines for reviewing consultants' plans and specifications, and policies and procedures for processing consultants' pay applications. Conduct meetings with consultants, contractors, and City staff. Coordinate the process of contract development, bidding, and exchange of information, surveys, equipment, and services. Attend and write reports of meetings with consultants and City agency representatives; resolves conflicts between consultant and the City. Coordinate with procurement for the procurement of solicitations; assists in conducting pre-bid conferences. Conduct pre-construction meetings with consultants, contractors, and sub-contractors. Coordinate the delivery of all required documentation to the City to obtain a NTP (Notice to Proceed). Monitor progress of projects; reviews change orders and maintain records of contingency allowance and consultant's payments. Inspect projects for substantial completion and reviews punch list for any deficiencies; arranges for correction of defects by contractor during warranty period and conducts inspections at the end of the warranty period to ensure correction of defects. Monitor quality assurance, contract compliance and report discrepancies to the City and contractor. Regular meetings with internal and institutional stakeholders will be held to ensure that the new organizational structure and contracted services are meeting the needs of the City. Completion of projects will be communicated to city council, employees and to the public. Communications throughout the entire project will be required to ensure project continues to stay on budget and within desired timeframe. This should be done at a minimum of a weekly update or sooner as necessary to address issues or concerns. An overall project timeline will be necessary at the beginning of the project to show timelines and areas that will be impacted with the construction/renovation. This timeline shall be updated when timelines or areas of impact change from the original timeline. Update plan of action to get the project back on track will be required if projected timeline changes. Walk-through of project on an as needed basis determined by the Project Manager to ensure project stays within desired timeframe. Provide the City with all necessary project closeout documentation and records of program activities, including all audit records. Ensure all warranty management related items have been satisfied. Notify appropriate agencies (FDOT, Osceola County, etc.) of project close, and provide agencies with all necessary/required documentation and final payments to fully closeout project. Convene a final program management closeout meeting with City staff; all project documents will be provided to the City during this meeting. Question Submission Deadline:January 26, 2024, 5:00pm