This is a service / maintenance or supply contract in Dallas, Texas. Contact the soliciting agency for additional information.

General Description: Supply of Polymeric and Epoxy Concrete (Products) in support of the operation and maintenance of the Dallas Fort Worth International Airport (Airport). To establish a Contract for the annual supply of Polymeric and Epoxy Concrete in support of the operation and maintenance of the Dallas Fort Worth International Airport (Airport). Contract Term: Three (3)-year period with options to renew for two (2) additional one (1)-year periods. Minority/Women-Owned Business Enterprise Goal: Goal for this contract is 0 %. Applicable Laws: This solicitation is being conducted in accordance with Texas Local Government Code Title 8, Subtitle A, Chapter 252. Question Deadline Friday, January 26, 2024 Answers Posted Friday, February 2, 2024 Evaluations February 2024 Contract Awarded (Estimated) April 2024 PRODUCTS: The products that shall be available for the Airport to purchase shall include the items specifically listed on the Pricing Form (Contract Item) and should include: Polymeric Concrete Epoxy Concrete All items ordered under this Contract shall be new and without defect. The Airport reserves the right to adjust volumes to meet the Airport actual requirements. The products ordered shall be used principally for pavement repairs authorized by the Airport ETAM Technical Representative. The Airport estimates that orders shall be smaller and less frequent than for large construction projects. All products supplied under this Contract shall be subject to inspection and material testing by the Airport representative. If the product(s) is found to be defective, either in material or manufacture, the Airport Board reserves the right to reject the product(s). The defective product shall be replaced by the Contractor at no additional cost to the Airport within 30 days of notification to the Contractor. The Contractor shall furnish upon request the exact product stated on the pricing form, under the column titled "Product Description" and "Manufacturer". If a manufacturer discontinues a Contract Item, the Contractor shall immediately notify the Airport Contract Administrator to request the Airport approval of a substitute item. Contractor shall not substitute a product without the Airport's prior written approval. PRODUCT SPECIFICATIONS: All the products under this contract must meet, at a minimum, the following requirements or be an approved equal. The decision on whether a product is equivalent shall be at the sole discretion of the Airport's ETAM Technical Representative. A demonstration of the equivalent product and/or additional references may be requested prior to its acceptance. Polymeric Concrete: For exterior use on concrete repairs in areas with higher slab movement for roadways, bridges, runways, or taxiways. Multi-part component, polymeric concrete (non-cementitious) consisting of a 2:1 polyurethane mix with sand and chopped fiberglass strands Minimum layer thickness: 2 inch or less. Final set time: 2 hours. Freeze/thaw resistance. Compression deflection stress: 800psi min / 1400psi max at 5% deflection. Coverage/Yield: 3.5 cubic feet per kit minimum. Storage: 2 years in unopened packaging (dry and cool area). Container requirements: 1 kit (2-5 gallons pail of Part A, 1-5 gallons pail of Part B, 12-22lb bags of sand/fiberglass mix ) Epoxy Concrete: For exterior use on concrete breakouts for roadways, bridges, runways, or taxiways. Multi-part component, epoxy concrete (non-cementitious) consisting of a 1:1 non-shrink epoxy mix with aggregate. Minimum layer thickness: 2 inch or less. Final set time: 5-6 hours. Freeze/thaw resistance. 24-hour compressive strength of 4,000 psi minimum. 7-day compressive strength of 9,000 psi minimum. Coverage/Yield: 1 cubic foot per kit minimum. Storage: 2 years in unopened packaging (dry and cool area). Container requirements: 1 kit (1 gallon of Part A, 1 gallon of Part B, 2-55lb bags of aggregate) CONTRACT TERM This Contract, if awarded, shall be for an initial three (3) year period, commencing as of the date specified in the Notice to Proceed letter, to be issued by the Airport's Vice President of Procurement and Materials Management Department (PMM VP), and end after the initial Contract period, unless renewed under the provisions below. This Contract, as executed, shall include the options to renew for two (2) additional one (1) year periods, under the same terms and conditions, with said options to be exercised solely at the Airport's discretion. The Airport may allow adjustments to contract pricing annually, if requested by the Contractor as outlined below. To request a price increase, the Contractor must: Present the request to the PMM VP in writing; Submit the request no less than 90 days prior to the end of the current contract period; and Submit supporting documentation from the manufacturer with the request. The requested price increase shall not exceed the Producers Price Index (PPI) for PCU 327390-327390P 12-month percentage change for the most recent month prior to the date of the request. The Contractor and the Airport may agree to price decreases at any time during the term of the Contract. The Airport shall review the request for price adjustments and, if allowed, shall document the revised pricing agreement with a Change Order to the Contract effective at the start of the next renewal period. Unless otherwise amended in writing and endorsed by both parties prior to the beginning of each respective renewal period, all terms and conditions of the Contract shall remain in full force and effect with the only change being in the Contract term. Limited Notice to Proceed: The Airport reserves the right to issue a Limited Notice to Proceed (LNTP) prior to Contract execution. The purpose of the LNTP is to allow the Contract Awardee time to mobilize or otherwise prepare to start work in order to meet Airport deadlines, such as hiring staff or executing related subcontracts. The LNTP shall define the work authorized; however, the Airport shall not make payment on work authorized by a LNTP until the Contract is executed. Fully executed subcontract agreements are due within thirty (30) business days after the Airport issues the LNTP to the Contract Awardee. Bidders must submit all questions or request for clarification ONLY electronically and ONLY to the person designated as the DFW Airport Contact for this RFB through electronically. The Airport may reject the Bid from any Bidder that contacts other Airport personnel for information or clarification on this RFB. Prospective Bidders must reference the Solicitation Number in all correspondence pertaining to this Request for Bid. Question Deadline 01/26/2024 at 2:00 PM CT. The Airport may elect to issue changes to the Request for Bid. The Airport will issue changes to the RFB ONLY in the form of an electronic written addendum. Other written information or verbal communications, including but not limited to discussion in a Pre-Bid conference, shall not constitute a change to the requirements of the Solicitation. The Airport will post any addendum issued electronically. Bids must be valid for at least ninety (90) days after Bid Opening day or time. The Airport will open all Bids properly received in a public meeting and read the Bids aloud. The meeting location (identified in this Request for Bid) is accessible. The public may request special accommodations or interpretive services up to 48 hours prior to meeting by contacting the person identified as the DFW Airport Contact for this RFB. Bid tabulations will be available once Bid evaluations are complete. If the Airport awards a Contract as a result of this Solicitation, the selection of the Successful Bidder will be based on the evaluation criteria detailed in the Evaluation of Bids section of this RFB.