This is a service / maintenance or supply contract in Conroe, Texas. Contact the soliciting agency for additional information.

This RFP is for the purchase of Portable Building Moving Services for the District. Bid response deadline:2/16/2024, 11:00 AM (ET) Anticipated award date at CISD Board Meeting:3/19/2024 07:00 PM (ET) The District has portable buildings in three (3) sizes, 24 X 30, which is a single, a 24 X 56, which is a double, and a 24 X 64, which is a double. No work shall commence until all requirements of this section have been met. A. Bidder shall secure all necessary moving permits, assuming responsibility for the fees associated with the state permits, which are required by Montgomery County and the City of Conroe related to the relocation of any of these buildings within the District. B. Bidder must be able to post all liability bonds and insurance necessary to license and shall be licensed in the State of Texas. Bidder shall comply with all guidelines and regulations as set forth by the State of Texas and/or Montgomery County. C. Bidder shall assume responsibility for repair of all damages to the buildings or surrounding areas and grounds that occur due to bidder negligence during any move. D. If bidder needs any additional material to level buildings, contact the Maintenance Department. E. If bidder cannot complete scheduled moves on time, Conroe ISD must be given at least two (2) weeks notice in writing. Failure to notify the District could result in cancellation of the contract and removal from the bidder list. Unit prices are requested for use throughout the District. A shelf or catalog discount is also requested for additional, district-wide purchases of items not specifically listed in this RFP. Award for discount allows price quotes for items not included in initial bid. Bidder shall provide the District a current catalog or price sheet upon request. CISD MAY AWARD THIS PROJECT TO MORE THAN ONE BIDDER. All prices and/or discounts are to be effective for one year, from time of award, automatically renewing annually for two (2) additional one year terms, unless either party has given written notice of intent to change the terms of the agreement no less than 60 days prior to the annual execution date of Board approval. Prices are to include delivery charges FOB Conroe ISD. Upon mutual agreement, proposed prices and/or discounts can be extended beyond the firm price offer date on a month-to-month basis. Quantity may be listed in the line items and are only an estimate. However, this estimate should not be construed to be a guarantee of either minimum or maximum since purchases are dependent upon actual need and available funding. Official CISD purchase orders will be issued on an as-needed basis. CISD may award a contract for any or all of the items of this proposal. A bidder may be awarded on some or all items depending on the Districts needs. If a bidder will not accept a partial award, but will accept only an award for all the items proposed, this stipulation must be stated clearly in the proposal response. This agreement is subject to the appropriation of funds by the District in its budget adopted for any fiscal year for the specific purpose of making payments pursuant to the Agreement. The obligations of the District in any fiscal year for which this agreement is in effect shall constitute a current expense of the District for that fiscal year only, and shall not constitute an indebtedness of the District beyond that fiscal year. In the event of non-appropriation of funds in any fiscal year to make payments pursuant to this Agreement, this Agreement may be terminated. Quantities listed are an estimate and should not be construed to be a guarantee of either minimum or maximum since purchases are dependent upon actual need and available funds. Official CISD purchase orders will be issued on an as-needed basis. The use of manufacturers specifications (Design Guides) by the District is to be considered informative, giving the bidder information as to the minimum requirements of the items requested. Any proposed alternates MUST MEET OR EXCEED these requirements in order to be considered. If unsure from description that item to be offered meets or exceeds specifications, it is the bidders responsibility to further research the design guide. The bidder shall note any deviations from specifications and shall note those changes in specifications as a bidder note. QUESTIONS & ANSWERS : Please direct any questions regarding this RFP to Emily Deska, Buyer. Bidders may submit questions regarding this bid through electronically. SCOPE Conroe ISD is seeking to establish an agreement with multiple suppliers that wish to provide Portable Building Moving Service. Proposer acknowledges that they have read and understand the Scope of this bid. PRICING Conroe ISD is asking for prices to move two sizes of portable buildings to various locations and at various times (day and night). All prices listed shall be inclusive of ALL costs associated with the move, including those listed in the Specifications below. CONTRACT TERM All discounts are to be effective for one year, from time of award, automatically renewing annually for two (2) additional one-year terms. ORDERING The District will place orders on an as needed basis. Campuses and/or Departments will be allowed to select a vendor from the awarded contractor list and request a quote based on this contracted discounted pricing. The Bidder shall not contact any other District employee, School Board member or District consultant during this proposal solicitation, evaluation, and award process without prior approval of the Director of Purchasing or the Assistant Director of Purchasing. Failure to comply may result in disqualification. The Board of Trustees of the Conroe Independent School District reserves the right to reject any and all offers and to waive any formalities or irregularities and to make the award of the contract in the best interest of the School District. All protests must be filed in writing with the Director of Purchasing within 10 days. This Contract may be terminated without cause by District or bidder by giving thirty (30) days written notice to the other party. Vendors notice is proper if sent to the Districts Legal Department as listed on the District. Districts notice is proper if sent to vendors contact address as indicated in this proposal. In the event of termination not caused by vendor, the bidder shall be paid for services performed to the date of termination in accordance with the terms of this Contract. If vendor fails to provide the services required under this Contract in any manner, or otherwise fails to comply with the terms of this Contract or violates any policy, regulation or other law which applies to its performance, District may terminate this Contract by giving five (5) calendar days written notice. The District shall have the right to terminate any purchase order to, contract with, or awarded to, Vendor, in whole or in part, for cause (including breach of the proposal, warranties, or contract by Vendor, or because of loss of federal funding) or for the Districts convenience at any time. Any award, contract, or purchase order is subject to termination by District if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Solicitation on behalf of District, is at any time while the Solicitation is in effect, an employee of Vendor in any capacity or as a consultant to Vendor with respect to the subject matter of the Solicitation.