This is a service / maintenance or supply contract in Northbrook, Illinois. Contact the soliciting agency for additional information.

The Village of Northbrook is seeking a qualified firm to provide material testing services for a variety of infrastructure improvement projects including but not limited to roadway, storm water, and water distribution. Contact Person: Michael Weller, Project Manager, 847-664-4132, michael.weller@northbrook.il.us The Village of Northbrook ("Village") is seeking a qualified firm ("Firm") to provide material testing services ("Services") for a variety of infrastructure improvement projects including but not limited to roadway, storm water, and water distribution. This work will take place over the Village's 2024/25 Fiscal Year which runs from May 1, 2024 to April 30, 2025. In conjunction with this work, the Firm will provide the Village with material testing services on an as needed basis associated with the Village's maintenance of its infrastructure. The Village anticipates having a material testing budget of approximately $11,000 for the 2024/25 Fiscal Year. Respondents must be able to demonstrate previous experience with the type of work described herein. The submitted Proposal should include the firm's qualifications, project team, resumes, detailed scope of services/tasks, schedule and not to exceed costs for completing the tasks specified herein for the projects included in this document. Project Scope: Required Qualifications: At a minimum interested Firms must have the following IDOT prequalification to be considered: Geotechnical Services - General Geotechnical Services Geotechnical Services - Subsurface Explorations Special Services - Quality Assurance PCC and Aggregate Special Services - Quality Assurance HMA & Aggregate Please include proof of your IDOT prequalification(s) in your proposal. General The Firm shall designate one of its staff members as the Village's Quality Assurance Manager. The Quality Assurance Manager is responsible for immediately notifying the Village's Engineer and Contractor's Quality Control Manager of all failing tests and deficiencies with the materials and shall recommend courses of action to resolve such deficiencies. The Village would like for the material testing consultant to take an active role in the projects. We want to ensure we are performing the appropriate amount of QA testing on Village projects. We are looking for a Firm that can provide more than on demand testing service. We are interested in learning how your Firm has worked with other local agencies to ensure just the right amount of material testing is done on the projects. Key Dates: Select and notify finalists February 12, 2024 Interview finalists* February 26 to March 1, 2024 Select Consultant March 6, 2024 Village Board Approval of selected consultant: April 9, 2024 The Village may elect to not interview consultants. All proposals submitted must acknowledge receipt of all addenda issued by the Village. Questions and requests for information must be submitted via email before 9 a.m. local time on January 26, 2024 to Michael Weller, Project Manager, michael.weller@northbrook.il.us . The Village will issue addendums and/or responses electronically. Proposal Due-Date & Submittal Procedure Please submit the following items in a single sealed envelope: o Three (3) bound paper copies of the proposal o One (1) USB Flash Drive containing o The proposal as a single PDF file. Proposals received after the time specified above will be returned unopened. Rejection of Proposals Proposals that are not prepared in accordance with these Instructions to Proposers may be rejected. If not rejected, Village may demand correction of any deficiency and accept the deficiently prepared proposal upon compliance with these Instructions to Proposers. Acceptance of Proposals Proposals submitted are offers only and the decision to accept or reject is a function of quality, reliability, capability, reputation, and expertise of the Proposers. The Village reserves the right to accept the proposal that is, in its judgment, the best and most favorable to the interests of Village and to the public based on the evaluation factors in this RFP; to reject the low price proposal; to accept any item of any proposal; to reject any and all proposals; and to waive irregularities and informalities in any proposal submitted or in the request for proposal process; provided, however, the waiver of any prior defect or informality shall not be considered a waiver of any future or similar defect or informality. Proposers should not rely upon, or anticipate, such waivers in submitting their proposal. The method of Contractor Selection has not been Determined at this time.