Renovation of an educational facility in Kissimmee, Florida. Working plans call for the renovation of a educational facility.

PURPOSE This document shall serve to provide interested parties with specific information as to the Procedures for Selection of a Construction Management Firm where the method of compensation is a Negotiated Fee on a Guaranteed Maximum Price. Pursuant to Chapter 1013, Florida Statutes, the Florida Consultant's Competitive Negotiation Act, Section 287.055 Florida Statutes, and Rule 6A-2.0010, Florida Administrative Code, the School District of Osceola County, Florida will consider the contracting of one (1) firm to provide construction management services for the project described below. In determining whether a firm is qualified, the School District of Osceola County, Florida shall consider such factors as supporting office location(s), experience and past performance, proposed project staff and functions, project approach, workload, scheduling methodology, and references. PROJECT LOCATION Poinciana High School 2300 S. Poinciana Boulevard Kissimmee, FL 34758 PROJECT DESCRIPTION The Scope of Work for the project includes construction for the replacement of select air handler units (AHUs) on the campus. There are 40 AHUs that will need to be replaced in buildings 1, 2, and 3. The contracted CM firm shall replace the existing system(s) adhering to the design provided by the selected Engineering firm. The new system(s) will work effectively to properly condition all spaces and maintain proper indoor air quality. The Construction Management firm will be required to work with the selected Engineering firm to ensure all information required for deliverance of the project is provided, for the system replacement. All relief fans and components in the building automation systems will require replacement to accommodate the new system. Alternate Replacement of all LonWorks controllers in campus (Bldgs. 2, 3, 4, and 9) to BACnet/IP and integrate with current system. PROJECT REQUIREMENTS / HIGH PERFORMANCE CRITERIA 1. Integrate learning, design, sustainable design, and environmental stewardship so that it supports and enhances student learning and student success through air quality enhancing the learning environment. 2. Deliver a completely installed system 3. Meet these measurable High-Performance Criteria: a) Comprehensive Building Automation System b) Provide building systems that are durable, forthright to operate/control, and are easily maintained. c) Consider Indoor Air Quality, Thermal/Acoustic/Visual Comfort, and Universal Design standards beyond the minimum required by building code. ATTACHMENTS 1. Draft Construction Management Agreement CONSTRUCTION BUDGET: $7,916,321.00 PROJECTED DESIGN SCHEDULE Design Notice to Proceed: February 27, 2024 Design Development Documents Complete: April 16, 2024 Construction Documents Complete: May 14, 2024 PROJECTED CONSTRUCTION SCHEDULE Tentative Construction Notice to Proceed: March 27,2024 Tentative Construction Start: June 3, 2025 Substantial Completion: July 25, 2025 Final Completion: August 1, 2025 ORIENTATION SITE VISIT The Orientation Site Visit will be scheduled with the firms that are Short Listed. The date of the site visit will be scheduled at the time the Short List is prepared for presentation to the School Board. SCOPE OF SERVICES The construction management firm will be responsible for the successful, timely, and economical completion of the Project. The construction management firm's services may include, but are not limited to the following: 1. Enter an "At Risk" contract with all sub-contractors, materials suppliers and equipment suppliers necessary for the construction of the project. 2. Employ competent Project Managers, Project Superintendents, and necessary assistants to be the Construction Manager's representatives, and who shall be in attendance at the project site full time during the progress of the Work. 3. New buildings will be constructed to meet the High-Performance Building Criteria to achieve an Energy Use Intensity (EUI) requirement of 25 or less and a building envelop Air Leakage (infiltration and exfiltration) maximum of 0.20 CFM/SF. 4. Provide preconstruction services as directed by the Owner's Project Representative during the design phases of the work, and provide cost estimating, schedule development, timely document review, existing infrastructure evaluation expertise, permit request and administration, and other related administrative items necessary to ensure the timely delivery of the project. 5. Work with the project team and use the Owner's Project Management Solution, e-Builder to manage the construction processes for the project. All project communication is to be managed in e-Builder. At no cost to the district, the project team will be required to attend group or individual training sessions scheduled by the Owner's Project Representative. 6. The Owner has set an Owner Direct Purchase Goal of 20% for Renovation Projects and 30% for New Construction. The Construction Manager is to make every effort to meet or exceed the Owner's expectation for this goal. The Construction Manager must also work with its subcontractors, sub-subcontractors, and material suppliers to ensure there is a streamlined process in place to maximize discounts offered for prompt payment of items purchased through the Owner Direct Purchase Program. 7. The Construction Manager, if requested by the Owner's Project Representative, shall provide a preliminary evaluation of the Owner's Project program and budget. 8. Provide continuous on-site construction management services through the completion of the project to include, but not be limited to: a. Schedule and conduct preconstruction meetings and regular job site meetings. b. Maintain daily on-site project logs and schedule reports. c. Oversee quality assurance testing and inspection programs. d. Monitor construction management staff and subcontractor work performance for deficiencies. e. Maintain record copy of all contract documents, RFIs, ASIs, change orders and other project-related documentation. f. Oversee construction management staff and subcontractor safety programs. 9. Develop, update, and maintain master project schedules, detailed construction schedules, submittal schedules, inspection schedules and occupancy schedules. 10. Provide construction program accounting and reporting to the Owner's Project Representative. 11. Report potential budget and schedule variances and prepare recovery plans. 12. Work with and coordinate activities with any third-party contracts or contractors that the Owner provides for the project. 13. Coordinate surveyors, special consultants, and testing lab services contracted by the Owner, as required. 14. Develop and administer a Warranty Implementation Plan. 15. Administer post construction closeout, start-up and transition to operation. 16. Schedule, coordinate and participate in a walk-through inspection of the Work one month prior to the expiration of the one-year correction period, and notify the Owner's Project Representative, the appropriate Architect, and any necessary subcontractors and suppliers of the date of, and request their participation in, the walk-through inspection. 17. Work with the architect of record and the Owner's Project Representative when submitting the various documents required for review, which includes but is not limited to Change Orders, Contingency Transfers, Buyout Transfers, Applications for Payment, and Certificates of Substantial Completion and Certificates of Final Inspection. 18. All meetings shall be documented in e-Builder using the appropriate Meeting Minutes Forms. The sign-in sheet, meeting minutes and any other documents distributed during the meetings must be attached to the appropriate Meeting Minutes Form, and then uploaded to e-Builder after each meeting. The Construction Manager is responsible for facilitating the OAC meetings, distributing an agenda for each meeting and managing a sign-in sheet. The Construction Manager is also responsible for making sure the meeting minutes are documented and uploaded to e-Builder using the appropriate Meeting Minutes Form. 19. Administer post construction closeout, start-up and transition to operation. 20. The Construction Manager shall cooperate at all times with the Owner's Project Representative and shall cooperate and coordinate with any audit agency or audit firm contracted by the Owner. Question End Date 2/5/2024 12:00 PM SCOPE OF SERVICES The construction management firm will be responsible for the successful, timely, and economical completion of the Project. The construction management firm's services may include, but are not limited to the following: 1. Enter an "At Risk" contract with all sub-contractors, materials suppliers and equipment suppliers necessary for the construction of the project. 2. Employ competent Project Managers, Project Superintendents, and necessary assistants to be the Construction Manager's representatives, and who shall be in attendance at the project site full time during the progress of the Work. 3. New buildings will be constructed to meet the High-Performance Building Criteria to achieve an Energy Use Intensity (EUI) requirement of 25 or less and a building envelop Air Leakage (infiltration and exfiltration) maximum of 0.20 CFM/SF. 4. Provide preconstruction services as directed by the Owner's Project Representative during the design phases of the work, and provide cost estimating, schedule development, timely document review, existing infrastructure evaluation expertise, permit request and administration, and other related administrative items necessary to ensure the timely delivery of the project. 5. Work with the project team and use the Owner's Project Management Solution, eBuilder to manage the construction processes for the project. All project communication is to be managed in e-Builder. At no cost to the district, the project team will be required to attend group or individual training sessions scheduled by the Owner's Project Representative. 6. The Owner has set an Owner Direct Purchase Goal of 20% for Renovation Projects and 30% for New Construction. The Construction Manager is to make every effort to meet or exceed the Owner's expectation for this goal. The Construction Manager must also work with its subcontractors, sub-subcontractors, and material suppliers to ensure there is a streamlined process in place to maximize discounts offered for prompt payment of items purchased through the Owner Direct Purchase Program.The Construction Manager, if requested by the Owner's Project Representative, shall provide a preliminary evaluation of the Owner's Project program and budget. 8. Provide continuous on-site construction management services through the completion of the project to include, but not be limited to: a. Schedule and conduct preconstruction meetings and regular job site meetings. b. Maintain daily on-site project logs and schedule reports. c. Oversee quality assurance testing and inspection programs. d. Monitor construction management staff and subcontractor work performance for deficiencies. e. Maintain record copy of all contract documents, RFIs, ASIs, change orders and other project-related documentation. f. Oversee construction management staff and subcontractor safety programs. 9. Develop, update, and maintain master project schedules, detailed construction schedules, submittal schedules, inspection schedules and occupancy schedules. 10. Provide construction program accounting and reporting to the Owner's Project Representative. 11. Report potential budget and schedule variances and prepare recovery plans. 12. Work with and coordinate activities with any third-party contracts or contractors that the Owner provides for the project. 13. Coordinate surveyors, special consultants, and testing lab services contracted by the Owner, as required. 14. Develop and administer a Warranty Implementation Plan. 15. Administer post construction closeout, start-up and transition to operation. 16. Schedule, coordinate and participate in a walk-through inspection of the Work one month prior to the expiration of the one-year correction period, and notify the Owner's Project Representative, the appropriate Architect, and any necessary subcontractors and suppliers of the date of, and request their participation in, the walk-through inspection. 17. Work with the architect of record and the Owner's Project Representative when submitting the various documents required for review, which includes but is not limited to Change Orders, Contingency Transfers, Buyout Transfers, Applications for Payment, and Certificates of Substantial Completion and Certificates of Final Inspection. 18. All meetings shall be documented in e-Builder using the appropriate Meeting Minutes Forms. The sign-in sheet, meeting minutes and any other documents distributed during the meetings must be attached to the appropriate Meeting Minutes Form, andhen uploaded to e-Builder after each meeting. The Construction Manager is responsible for facilitating the OAC meetings, distributing an agenda for each meeting and managing a sign-in sheet. The Construction Manager is also responsible for making sure the meeting minutes are documented and uploaded to e-Builder using the appropriate Meeting Minutes Form. Shortlist Confirmed.