Renovation of a mixed-use development in Jacksonville, Florida. Completed plans call for the renovation of a stadium.

As of May 1, 2024, the City of Jacksonville has entered into contract negotiations with Lanier Parking Solutions (LPS of America fka Reef Parking). The City Of Jacksonville (Coj) And The Downtown Investment Authority (Dia), Acting As The Community Redevelopment Agency For The Combined Northbank Community Redevelopment Area, Seek An Experienced Parking Garage Operator To Manage The Daily Operations Of The Arena And Sports Complex Garages. Scope Of Services In Full. Please See Section 4 For A Full Description Of The Services And Deliverables Required Under This Rfp. Question Deadline 02/05/2024 at 4:00 PM ET The deadline for questions - If any questions arise during the bidding period of this RFP, contact David Klages, Purchasing Analyst, at phone number (904) 255-8813 or by email at dklages@coj.net. Please submit questions as early as possible. Locations- The Arena Garage is a 465-space, 5-level facility located at 999 E. Adams Street, Jacksonville, FL 32202 The Sports Complex Garage is a 950-space, 4-level facility located at 500 A. Philip Randolph Boulevard, Jacksonville, FL 32202. The Contractor shall manage, staff, maintain, and operate the parking facilities in an efficient manner with a customercentric focus in line with other A-class event parking facilities. The services to be provided shall include, but not be limited to, the following: 1. Coordination of event schedules and event parking needs with the City's Office of Special Events and the City's event venue manager (currently ASM Global), and management and staffing of the facility for all user groups, including transient parkers and monthly parkers if added to the facility at the determination of the DIA. 2. Billing and account reconciliation, routine daily maintenance of facilities and equipment, and working with the DIA on the coordination of contracting vendors for equipment repairs, etc. 3. Provide staffing for special events and as needed to operate transient or monthly parking when added, including on-site supervision during garage operating hours. 4. The awarded Contractor may subcontract some services but cannot subcontract: a. Bookkeeping. b. Record keeping and reporting. c. Financial reporting and the reports required to be provided to the DIA. 5. Provide facility maintenance staffing and services that include painting, garage sweeping, equipment maintenance and repair, light bulb replacement, stairwell maintenance, etc. This does not include individual capital improvement projects over $5,000.00 for a single project and more than $15,000.00 in projects per year. Projects exceeding those thresholds will require pre-approval from the DIA prior to incurring any such additional capital expense. 6. The CEO of the DIA must approve any subcontracted services for repetitive and scheduled maintenance. The Contractor shall provide three (3) quotes for services and a recommendation on which subcontractor it would select. The Contractor will provide notification if the subcontractor is a subsidiary or is otherwise affiliated with the Contractor. The Contractor should also consider JSEB qualifications when selecting subcontractors. 7. For all non-repetitive or non-scheduled maintenance, if the project is over $5,000.00, the Contractor shall provide three (3) quotes to the CEO of the DIA and a recommendation on which subcontractor it would select. 8. Within thirty (30) days after contract execution for the first year, and by January 31st for all following years, provide an annual budget for the ensuing fiscal year (October 1st - September 30th) of operating expenses and revenues for the garage. An overall budget for both should be provided as well. This budget will be subject to approval by the CEO of the DIA each year. This budget shall include: a. The management fee structure as stated in the contract. This will include any base fee, any incentive fee, and all operation expenses. b. Any third-party contracts for services. c. An accurate estimate and detail of all operating expenses to be charged to the City by the Contractor, including, but not limited to, the allocation of wages for off-site Contractor personnel, equipment rental from the Contractor, insurance provided by the Contractor, all the Contractor's management fees, Contractor IT support, Contractor banking fees, and Contractor recruiting. d. Labor costs, including: o Position titles of personnel for whom expenses will be incurred, and if shared with other operations of the Contractor, the percentage of their time devoted to this contract as compared to other contracts and business responsibilities. o Headcount for all full-time, part-time, and seasonal employees. o Wages for all full-time, part-time, and seasonal employees. o Hours worked for all full-time, part-time, and seasonal employees. o Payroll Tax, benefits. o Total monthly labor expense by position. 9. Provide detailed and accurate monthly reports and payment for reimbursement, no later than the 15th of each month, for each facility which will include the following as applicable: a. Weekly Missing Ticket Reports. b. Monthly Card Reports. c. Monthly Validation Reports. d. Monthly Entrance/Exit Reports. e. Monthly Ticket Summaries. f. Detailed Monthly Staffing Schedule. g. Monthly Manager Report including at least: actual and annual budget numbers; explanations for variances; payroll reports; strategies on how to control expenses; information on how additional parkers may be accommodated; parking rate surveys; market surveys; and information on any complaints, issues, and concerns. h. Monthly Labor Costs, including: o Position titles. o Headcount for all full-time, part-time, and seasonal employees. o Wages for all full-time, part-time, and seasonal employees. o Hours worked for all full-time, part-time, and seasonal employees. o Payroll Tax, benefits. o Total monthly labor expense by position. o Itemized list of all revenues and all expenses. 10. Monitor the facility usage and capacity on a regular basis, including doing actual counts to maximize the number of parkers utilizing the facility, monitoring daily to ensure that there is no unauthorized use, and make recommendations to the DIA regarding opportunities for increased usage and revenue. 11. Enforce parking policies and rates set by the DIA in coordination with the DIA. 12. Coordinate with the DIA to schedule garage closures for maintenance or any other reason to ensure that these closures do not impact available parking or garage revenues. 13. The Contractor is not authorized to provide free parking or sell daily or monthly spaces in the Arena and Sports Complex garages under any circumstances unless the specific use is expressly authorized in writing by the DIA. The DIA is considering adding daily and monthly parking to these garages and will retain the ability to enter into contracts to do so. The Contractor will assist the DIA in the acquisition and installation of any equipment or upgrades needed to the garages to allow for any parking agreement the DIA enters into and will be responsible for operating the garages with these agreements in place.