This is a service / maintenance or supply contract in Pacific Grove, California. Contact the soliciting agency for additional information.

The City of Pacific Grove (City) is seeking proposals from professional architectural, engineering or other qualified firms to conduct comprehensive property condition assessments of four (5) selected City-owned facilities (project). Buildings to be included in this assessment include: 1. City Hall (300 Forest Avenue, Pacific Grove, CA 93950) 2. Police Department (580 Pine Avenue, Pacific Grove, CA 93950) 3. Fire Department (600 Pine Avenue, Pacific Grove, CA 93950) 4. Youth Center (302 16th Street, Pacific Grove, CA 93950), and 5. Public Works Corporation Yard (2100 Sunset Drive, Pacific Grove, CA 93950) The goal is to provide the City with a comprehensive building condition and needs assessment to allow for prioritization and funding of facility improvements via the Capital Improvement Program. This project shall occur in phases, defined below: o Phase 1: Comprehensive Facility Condition Assessment. This includes fieldwork and data collection on each of the facilities. o Phase 2: Develop project recommendations for improvements, repairs, renovations and capital improvements based on the data collected in Phase 1. o Each project recommendation must provide an estimated repair cost. o Projects shall be prioritized based on urgency for repair/need. o Phase 3: Design, develop, and present final written reports and supplemental spreadsheets. The scope of services for the project is broken out into phases, in detail below: Phase 1 o Conduct engineering and architectural analysis of the property, including: o Building exterior systems (roofs, envelope, facade, window systems, exterior doors, signage, plaza entrances, sidewalks, loading docks) o Building interior systems and finishes (walls, doors, floors, ceilings) o Building structural systems (including foundations, walls, columns, supports, beams, pilings, superstructure / structural frames, stairwells, girders, and joists) o HVAC systems o Electrical systems o Life safety systems (fire protection systems, security protection systems, emergency communication, cameras, alarms, access controls) o Plumbing systems o Emergency power systems (generators, fuel storage, paralleling controls, and transfer switches) o Utility service connections (electric, gas, water) o Doors/Access Points o Elevators, escalators, lifts and dumbwaiters o Create inventories of building system, components and finishes. Inventories shall include locations and relevant identifying information. o Provide estimates of where the equipment/components/systems are in their lifecycle. o Interview staff, as needed, regarding their maintenance experiences with each building's systems and components. o Document existing conditions with photos. Photos shall be taken of all building systems, components, and deficiencies. These photos shall be included in the final report. o Review existing building documentation to include surveys, drawings, previous evaluations, maintenance/repair projects, renovation projects, preventive maintenance evaluations and recent condition reports. The City will provide all available background documents after the contract award. Phase 2 o Develop a comprehensive list of recommended projects for improvements, repairs, renovations, and capital improvements based on the data collected from phase 1 for each building. o Project recommendation shall include an estimated cost (cost should include architectural, engineering costs, permits or inspection fees) o Projects shall address all deficiencies identified in phase 1. o Projects shall be categorized by priority levels 1 - 5. o Priority 1: Immediate Action Needed - Critical Conditions. This priority shall include, but not be limited to, items that: Correct a cited life safety hazard Stop accelerated deterioration Return a system to proper operation Priority 2: Potentially Critical Conditions. This priority shall include items that may inhibit the operation and functionality of the facility. Conditions in this priority include, but are not limited to: Rapid deterioration Potential life safety hazard o Priority 3: Deteriorating Conditions. This priority will include items that require scheduled attention to mitigate continued deterioration and/or to prevent potentially critical conditions. Examples include: Deferred maintenance that may cause additional damage, increased repair costs, and/or higher operating costs. Energy conservation requirements not included in priorities 1 or 2 shall be included in this priority. o Priority 4: Functional Improvements. This priority shall include items recommended to improve to the existing conditions or aesthetics. These improvements may not be required to meet the most basic functionality of the facility but may improve function and/or reduce long-term maintenance costs. This priority includes building components that have exceeded their useful life, but still operating with no or little deterioration. o Priority 5: Current Code/Standards Conditions. This priority includes items that do not conform to existing codes but are "grandfathered" in their condition. No action is required at this time, but should substantial work be undertaken, requirements listed in this priority should be addressed. This priority would include: ADA barrier free accessibility concerns. Identify and report significant opportunities for increased energy efficiency Identify any code violations Phase 3 o Using information gathered from phases 1 and 2, develop a written report for each building. The report shall provide an accurate view of current facility conditions, deficiencies, recommended projects, priority level of projects, timeline of when the projects should be scheduled over a specified period of years, and the cost involved for each action. At a minimum, the report shall contain: o Table of contents Introduction Facility description and use Project scope Methodology Description of current conditions Assessment of current conditionsRecommendations to address deficiencies o These should be categorized by priority levels. Description of each identified project o narrative of the intent of the project and estimated cost Photos of building systems, components, and all deficiencies Reference keys to identify where systems and components are lcated. o Develop a companion spreadsheet to the report which lists recommended projects for improvements, repairs, renovations, and capital improvements that provides readers with an accurate view of projects required to address deficiencies and recommendations identified in this assessment. At a minimum, the project spreadsheet shall contain: o Building name o Project name and description o Estimated costs (cost should not include architectural, engineering costs, permits or inspection fees) o Priority level o Priority level designation and force ranking of projects recommended. o Category of the type of work (i.e., site, garage, HVAC, electric, interior, life safety, etc.) o Notes if project requires further architectural or engineering services to complete o All building reports shall be designed and formatted in the same manner. Questions relating to this RFQ shall be directed in writing only via e-mail to Deputy Public Works Director, Joyce Halabi at jhalabi@cityofpg.org by 5 pm on January 31, 2024