This is a service / maintenance or supply contract in Gadsden, Alabama. Contact the soliciting agency for additional information.

A Bid Bond is required in the amount of 5% of the total for bids exceeding $10,000 unless an exact amount is stated in the Invitation for Bids. The Bid Bond / Deposit shall be in the form of a firm commitment, such as an original Bid Bond, postal money order, certified check, cashier's check, or irrevocable letter of credit. A Bid Bond shall be retained by the City until such time a contract is executed, a purchase order is issued, or in some cases, materials and or equipment received. The City reserves the right to request a demonstration of any and all items bid before making the award. The City reserves the right to accept or reject any or all items covered in the request, or any portion(s) thereof, waive formalities, re-advertise and / or take such other steps deemed necessary and in the best interest of the City. Issuance of this Request for Proposal does not bind the City of Gadsden to award a contract, nor does the City of Gadsden in any way assume liability for expenses incurred in the preparation of any bids. All bids will be awarded to the lowest responsive and responsible bidder. This determination may involve all or some of the following factors: price, conformity to specifications, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility as required, other costs, and other objective and accountable factors which are reasonable. When bids are equal, local vendor shall be favored. In accordance with the Alabama Competitive Bid Law, as amended, the City of Gadsden may enter into multi-year leases, purchase, and lease purchase contracts for the acquisition of goods, supplies, materials and all other types of personal property, real property and services for a period not to exceed three years with the following provisions: a. Prices quoted shall be effective for one (1) year beginning from the date of the award, unless otherwise stipulated, with the option to renew for two (2) additional one (1) year periods. Renewals will require mutual agreement with both the City and the awarding vendor with the bid price remaining the same. b. Contracts may provide for automatic renewal unless positive action is taken by the City of Gadsden to terminate such contract and the nature of such actions shall be determined by the City of Gadsden and specified in the contract. Contract Period This agreement shall be for a one-time purchase. No bid bond required. All questions should be submitted in writing to Mechiel Underwood at funderwood@cityofgadsden.com. Failure to request clarification of any inadequacy, omission or conflict will not relieve the vendor of any responsibilities under this solicitation or any subsequent contract. It is the responsibility of the interested vendor to assure they receive responses to questions if they are issued.