This is a service / maintenance or supply contract in Oceanside, California. Contact the soliciting agency for additional information.

The Oceanside Unified School District ("OUSD" or "District") Department of Technology is soliciting Request for Proposals (RFP) from qualified and responsible vendors to supply network equipment and related services for campus Wireless Local Area Network (WLAN), and related services including but not limited to electronics, associated modules, software, applicable licenses, and related technical services. The District hereby invites all interested vendors to submit a bid for requested materials, and any other related items required for performance under the RFP. Bidder responses that do not comply with the format, forms and other criteria indicated, may be ruled non-responsive. This is a RFP pursuant to California Public Contract Code 20118.1: In accordance with the California Public Contract Code section 20118.1, the District may contract with any one of the three lowest responsible Bidders who, in the District's sole discretion, best meets the needs of the District as set forth in the Bid Documents. The Oceanside Unified School District ("OUSD" or "District") is a public school district in the city of Oceanside in San Diego County serving approximately 16,000 students. There are 23 schools in the district, including 16 K-5 schools, 4 middle schools, 2 high schools, and 1 alternative high school. Project Purpose and Expectations The Oceanside Unified School District ("OUSD" or "District") is seeking services for the purchase and delivery of new wireless network communication equipment for schools to help upgrade existing hardware with newer hardware. To comply with this RFP and related specifications, the Bidder shall provide the specific equipment for the District as defined below in the Scope of Services section. The purpose of this Request for Proposal (RFP) is to provide the Oceanside Unified School District ("OUSD" or "District") with wireless network equipment and related support services for campus wireless Local Area Network (WLAN), including but not limited to electronics, associated modules, software, and applicable licenses for SFUSD as described. Scope of Services Equipment Specifications 1. The Vendor shall provide wireless network equipment, modules, components, and applicable licenses as described. 2. The Vendor shall complete Attachment B - WLAN Bidder Equipment Response Template, and indicate the percentage which the line item is E-Rate eligible and/or ineligible. 3. Unless otherwise specified, Vendor shall warrant that the products are new. The Vendor confirms to have sourced all Manufacturer products submitted in this offer from the Manufacturer or through Authorized Channels only, in accordance with all applicable laws and policies at the time of purchase. In the event there are questions pertaining to the validity of the products, the District reserves the right to verify the origin of the products with the manufacturer. In the event the products have been acquired from unauthorized channels, the District further reserves the right to reject the proposal and/or return the products for a full refund. 4. Refurbished equipment will not be accepted. Delivery and Invoicing Requirements 1. The vendor shall deliver all hardware to the Oceanside Unified School District Warehouse located at 2070 Mission Ave Oceanside, CA. 92056. 2. Equipment may be purchased under these applications no earlier than April 1, 2024 and invoiced on or after July 1, 2024, to coincide with guidelines of the federal E-Rate (Universal Service Fund) program. 3. The Service Provider agrees to bill and receive a portion of the payment for the provisions of goods and services described herein directly from USAC via the form 474 Service Provider Invoice (SPI). The District will only be responsible for paying its non-discounted share of costs and does not intend to use the BEAR process (Form 472). The maximum percentage the District will be liable for is the pre-discounted amount beginning with the billing cycle immediately following said approval. Alternatively, should the District decide that it is in the best interest of the District to file a Form 472, the District will inform the Service Provider of its intent. USAC is not to be invoiced until after July 1, 2024. 4. All Service Provider invoicing to USAC must be completed within 120 days from the last day of service. Should the Service Provider fail to invoice USAC in a timely manner, the District will only be responsible for paying its non-discounted share. 5. Prices are to remain firm through SLD approval, execution, and duration of the contract. In the event of a price decrease for service or from the manufacturer, said decrease shall be passed on to the District and documented with a new price sheet sent to the District. 6. The District reserves the right to fund, or not to fund, regardless of E-Rate approval. In the event that E-Rate discounts are not approved, or only partially approved, the District reserves the right to cancel any or all of the work awarded as a result of this RFP. BOARD AWARD: MARCH 12, 2024. Question Submission Deadline at 2:00 p.m. PST Feb 9, 2024 Question and Answer Posting Feb 15, 2024 Intent to Award Notice at 5:00 p.m. PST (Anticipated) Feb 26, 2024 Board of Education Approval Date Mar 12, 2024 If any person contemplating submitting a proposal for the proposed contract is in doubt as to the true meaning of any part of the specifications, or other proposed contract documents, or finds discrepancies in, or omissions from the specifications, they may submit a written request for interpretation or clarification to erate@oside.us by 4:00 PM on February 17, 2024. Any interpretation or clarification of the documents will be made at least three (3) days prior to the date set for proposal opening by Addendum issued by the Coordinator, and a copy of such Addendum will be mailed, emailed or otherwise delivered to each firm that has requested a set of the documents. Questions and the District's responses will be copied to all bidders to ensure uniformity. The District will not be responsible for any other explanation or interpretation of the proposed documents. This proposal is for one year only. If mutually agreeable, the District reserves the right to renew the contract for up to two (2) additional years. This renewal is contingent upon competitive pricing and upon all terms and conditions of the original contract having been met to the satisfaction of the District. Such renewal will be made by notifying the proposer in writing thirty (30) days prior to the expiration of the contract. Proposer shall indicate on the Special Provisions page of this RFP if it would accept the option to renew. The District reserves the right to reject any proposal which imposes conditions, or terms, on purchases which were not specified in the original proposal document.