This is a service / maintenance or supply contract in Petaluma, California. Contact the soliciting agency for additional information.

SMART is requesting Proposals from licensed, experienced, and qualified firms for On Call Civil Engineering, Design, and Land Surveying Services. The Consultant is expected to have a deep understanding of both the Civil Engineering profession, survey, and railroad engineering. This should include a thorough understanding of applicable codes and regulations, as well as common industry guidelines and standards such as those published by the American Railway Engineering and Maintenance-of-Way Association (AREMA). Work will be issued to the awarded Consultant on a task order basis. SMART will award one contract with a maximum not-to-exceed amount of $1,200,000 and term length of 5 years. Questions Due Date: Feb 7th 2024, 2:00 PM PST February 9, 2024 Final Addendum Issued by SMART February 16, 2024 - February 26, 2024:Evaluation of Proposals February 26, 2024 Notice of Shortlist February 26, 2024 - March 1, 2024: Cost Evaluations & Negotiations March 1, 2024: Notice of Intent to Award Issued March 20, 2024 :Board of Director Review March 21, 2024: Award Agreement April 1, 2024: Start of Agreement All questions, inquiries, requests for information, requests for clarification and other communications regarding the Request for Proposal must be submitted using the District Electronically All Proposals and evaluations will be kept confidential throughout the evaluation, discussion and selection process by the District to the extent permitted by law. Only those persons authorized by the District, and its officials, employees and agents, having a legitimate interest will be provided access to the Proposals and evaluation results during this period In connection with this procurement, the District reserves to itself all rights (which rights shall be exercisable by the District in its sole discretion) available to it under the Public Contract Code and applicable law, including without limitation, the following, with or without cause and with or without notice: A. Reject any or all Proposals, or information submitted related to a Proposal; B. Issue a new RFP, or modify dates set or projected in the RFP; C. Cancel, modify, or withdraw the RFP, in whole or in part at any time prior to the issuance of an Agreement without incurring any cost obligations or liabilities; D. Issue Addenda, supplements and modifications to the RFP; E. Modify the RFP process; F. Appoint a Selection Committee and evaluation teams to review Proposals and to consider the advice and assistance of non-District experts in any subject matter in Proposal evaluation; G. Approve or disapprove the use of particular Subcontractors, substitutions of Subcontractors, and Key Personnel, and any other changes in Proposer's Proposal; H. Revise or modify, at any time before the Proposal Due Date, the evaluation criteria, factors, subfactors, weighting and/or guidelines that it will consider in evaluating Proposals and to otherwise revise or expand its evaluation methodology. If such revisions or modifications are made, the District shall issue an Addendum to the Proposer's setting forth the changes to the evaluation criteria or methodology. The District may extend the Proposal Due Date if such changes are deemed by the District, in its sole discretion, to be material and substantive; I. Hold meetings and conduct discussions and correspondence with a Proposer to seek an improved understanding and evaluation of the Proposal. J. Seek or obtain data from any source that has the potential to improve the understanding and evaluation of the Proposals; K. Waive weaknesses, informalities, and minor irregularities in Proposals; L. Disqualify any Proposer that changes its organization without District written approval;M. Hold the Total Price Proposals under consideration for up to 90 calendar days after the Proposal Due Date until the Award is made unless there is a mutual agreement to extend the 90-day time limit as provided in the RFP; N. Disclose information contained in the Proposals to the public as described herein; O. Not issue a Notice to Proceed or Agreement after receiving Board Approval; P. Refuse to consider a Proposal, once submitted, or reject a Proposal if such refusal or rejection is based upon, but not limited to, the following; i. Failure on the part of a Principal Participant to pay, satisfactorily settle, or provide security for the payment of claims for labor, equipment, material, supplies, or services legally due on previous or ongoing contracts; ii. Submitted by the Proposer of more than one Proposal for the same work under the Proposer's own name or under a different name; iii. Evidence of collusion between a prospective Proposer (or any Principal Participant or Designer) and other Proposers (or Principal Participants or Designers). iv. Uncompleted work or default in another jurisdiction for which the prospective Proposer or a Principal Participant is responsible which, in the judgement of the District, might reasonably be expected to hinder or prevent the prompt completion of additional work if awarded; v. Existence of a notice of debarment or suspension in any jurisdiction; vi. Failure to obtain required bonds or insurance; Q. Further negotiate pricing, or terms and conditions, in advance of issuance of the Agreement; R. Exercise any other right reserved or afforded to the District under this RFP or under the Public Contract Code and applicable law; and/or S. Issue a single Notice to Proceed or multiple Notices to Proceed as specified in the Agreement; T. The Proposer acknowledges that, by submitting a Proposal in response to this RFP, it agrees with these disclaimers and waives any right to legally challenge or protest any District's actions that exercise these disclaimers. The method of Contractor Selection has not been Determined at this time.