City of Derby, Kansas (hereinafter referred to as the "City") invites proposals for mowing & debris removal services Proposed base pricing for services may be disclosed at a public meeting to receive and file responses of this solicitation at the City of Derby Board of Bids and Contracts meeting. Other information provided in your response will be considered proprietary and will not be divulged during the proposal review process unless otherwise required by law. Because the services sought will require the expenditure of public funds, part or all of the successful proposal, as well as a resulting contract, will likely be public records within the meaning of the Kansas Open Records Act. Prior to acceptance of a proposal, the information contained in each proposal will be used for evaluating the proposer's ability to handle the scope of services and will not be shared with persons not involved in the evaluation of proposals unless otherwise required by law. Thank you for your interest in serving the City of Derby. Questions regarding this document must be submitted in writing to Brent Lichti, Code Enforcement Officer, at brentlichti@derbyweb.com by 12:00 p.m. (Noon) on Friday, February 2, 2024. Questions of a substantive nature will be answered in writing as an addendum and posted on the Derby website at www.derbyks.com by 12:00 (Noon) on
February 5, 2024 SCOPE OF SERVICES The City of Derby is interested in proposals that will provide quality services at competitive rates. The proposals will be evaluated on experience, quality, price, and turnaround time. The contractor will also be required to provide all necessary tools, equipment and manpower to satisfactorily remove debris from various sized properties. Debris includes, but is not limited to: trash, tree waste and limbs, and bulky waste (items whose size or shape prevents the item from being placed in a thirty gallon container). Examples of bulky waste are: household appliances, furniture, tires, playground equipment, construction debris, and other similar items. In addition, there may be times where the contractor will be required to cut and remove tree limbs. The contractor will also be required to provide all necessary tools, equipment and manpower to mow various sized properties to a height of four (4) inches. The contractor will be required to submit an invoice for payment associated with each property location where services were provided. Invoice(s) shall include property location, services provided, date service provided, and number of hours expended. Records show that for the period 2021-2023, the City of Derby mowed 186 properties, removed debris from 22 properties and 4 properties involved both mowing and debris removal. Debris removed included, but was not limited to, refrigerators, used motor oil and tires. BACKGROUND and OBJECTIVES The City of Derby is a fast-growing, progressive community located 10 minutes south of Wichita. In 2007, Family Circle Magazine recognized Derby as one of the Top 10 Best Towns for Families in the County. U.S. World and News Report designated Derby as a Best Place to Retire in 2006. The City of Derby has a population of 25,939 and is a full-service city providing water, sewer, police, fire and other municipal services in the metropolitan area of southcentral Kansas. The City of Derby is served by two major north/south traffic corridors. The City operates under a mayor/council/manager form of government. Broadly stated, the City is desirous of selecting a contractor responsible for required services associated with all labor, equipment, material and consumables necessary for the mowing and removal of debris on identified lots within the city for a two year period.
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