This is a service / maintenance or supply contract in Hampton, Virginia. Contact the soliciting agency for additional information.

Sealed bids will be received in the Issuing Office until Closing Date and Closing Time as specified in this solicitation including any addenda issued by this office. Bids received by telephone, email, facsimile, or any other means of electronic transfer will not be accepted. The City of Hampton is not responsible for late delivery by the United States Postal Service or any other courier. All inquiries for information regarding this ITB are to be directed to the Issuing Office as defined herein. Sealed bids will be received in the Issuing Office until Closing Date and Closing Time as specified in this solicitation including any addenda issued by this office. Bids received by telephone, email, facsimile, or any other means of electronic transfer will not be accepted. The City of Hampton is not responsible for late delivery by the United States Postal Service or any other courier. All inquiries for information regarding this ITB are to be directed to the Issuing Office as defined herein. The purpose of the ITB is to solicit bids to establish a one (1) year contract(s) with the option to renew for four (4) successive one (1) year periods with a qualified contractor(s) to provide onsite and road call tire services calls for City owned and operated vehicles on an on-call as needed basis. For each renewal period, fees may be increased with any such increase limited to the lesser of (a) the percentage change in the current Consumer Price Index for all urban customers (CPI-U) or (b) three percent (3%). The contractor shall be responsible for notifying the City, in writing, at least thirty (30) days prior to the renewal date for any increases for each renewal period. The City of Hampton reserves the right to award multiple contracts should it be determined by the City in its sole discretion to be in the best interest of the City. Specific Requirements: a. Services shall include but are not limited to the changing and/or repair of tires on City owned vehicles and/or equipment. b. Contractor shall supply all necessary materials and services to perform onsite and/or road calls as needed. Tires will be provided by the City of Hampton. c. Contractor shall be able to provide service during the day, nights, weekend, and holidays. Normal business hours are Monday through Friday from 8:00AM to 5:00PM. d. Contractor shall be capable of responding to requested services within 2 hours of the time of request. Contractor shall notify an authorized Fleet Services representative immediately if unable to respond within 2 hours. e. Contractor invoices shall include: date and time of request, date and time of completion, invoice number, City of Hampton vehicle number, VIN, or serial number if the vehicle or equipment does not have a City of Hampton vehicle number or license plate, license plate number, and description of service provided along with quantity and position of tires being repaired and/or replaced. Contact with City/City Staff, Representatives, and/or Agents. Direct contact with City staff, representatives, and/or agents other than the Consolidated Procurement Division staff on the subject of this ITB or any subject related to this ITB is expressly prohibited except with the prior knowledge and permission of the Purchasing Agent or designated representative. B. Questions. Bidders must submit questions regarding the ITB in writing to the Issuing Office via email to alicia.brown@hampton.gov no later than 3:30PM EST on February 13, 2024. Necessary replies will be issued to all Bidders of Record as addenda that shall become part of the contract documents. Oral instructions do not form a part of the bid documents. Bidder is responsible for checking website http://www.Hampton.gov/bids-contracts or contacting the Issuing Office within 48 hours prior to bid closing to secure any addenda issued for this ITB. C. Changes or Modifications. Changes or modifications to this ITB made prior to the date and time of closing will be addressed by addenda from the Issuing Office. Bidders are to acknowledge receipt of addenda in the space provided on the cover page of this ITB. Oral communications are not a part of the bid documents. This ITB and any addenda shall be incorporated, by reference, into any resulting contract.