The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to contract for the following services: Provide compliance activities required by National Pollutant Discharge Elimination System (NPDES) General Permit NCG0800000 to include quarterly site inspections and stormwater discharge monitoring. Schedule of inspections, maintenance, and housekeeping measures of stormwater control systems, Best Management Practices (BMPs), and industrial activity areas including, at a minimum, all material storage and handling areas, disposal areas, process areas, loading and unloading areas, haul roads, and vehicle maintenance areas. Inspections shall occur at a minimum on a quarterly schedule (January-March, April-June, July-September, October-December). Direct all inquiries concerning this RFP to: Daniel Allen Health and Safety Analyst Email: Daniel.Allen@raleighnc.gov Deadline for Written Questions April 3, 2024 City Response to Questions (anticipated) April 10, 2024 Requests for clarification and questions to this RFP must be received by the City for the submittal of written inquires.The City shall issue addenda reflecting questions and answers to this RFP, if any, and shall be posted to North Carolina electronic Vendor Portal. No information, instruction or advice provided orally or informally by any City personnel, whether made in response to a question or otherwise in connection with this RFP, shall be considered authoritative or binding. Respondents shall be entitled to rely only on written material contained in an Addendum to this RFP. Evaluation Meeting (anticipated): May 6, 2024 Interviews (if required) N/A Selection Announced (tentative) :May 13, 2024 All questions related to this solicitation must be submitted in writing (via email) to the following individual: Daniel Allen ,Daniel.Allen@raleighnc.gov Proposers must submit: A. one (1) signed original; B. one (1) electronic version of the signed proposal and; C. and (write number (x) of paper copies need by the evaluation team) copies of the signed proposal. The electronic version of the Proposal must be submitted as a viewable and printable Adobe Portable Document File (PDF) on a USB Flash Drive. Both hard copy and electronic versions must be received by the City on or before the RFP due date and time provided in RFP Timeline (Section 1.3). Any requirements in the RFP that cannot be met must be indicated on Appendix VI: Exceptions to the RFP and submitted with the proposal. Proposers must respond to the entire Request for Proposals (RFP). Any incomplete proposal may be eliminated from competition at the discretion of the City of Raleigh. The City reserves the right to reject any or all proposals for any reason and to waive any informality it deems in its best interest. Proposals that arrive after the due date and time will not be accepted or considered for any reason whatsoever. If the firm elects to mail in its response, the firm must allow sufficient time to ensure the Citys proper receipt of the package by the time specified in the RFP Timeline (Section 1.3). Regardless of the delivery method, it is the responsibility of the firm to ensure that their proposal arrives at the designated location specified in this Section by the due date and time specified in the RFP Timeline The Contract shall have an initial term of three (3) years, beginning on the date of the Contract award (the "Effective Date"). At the end of the Contract's current term, the City shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions for up to a total of two (2) additional one-year terms. The City will give the Contractor written notice of its intent whether to exercise each option no later than ten (10) days before the end of the Contract's then-current term. In addition, the City reserves the right to extend a contract term for a period of up to 180 days in 90-day-or-less increments. The method of Contractor Selection has not been Determined at this time.
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