This is a service / maintenance or supply contract in Port Arthur, Texas. Contact the soliciting agency for additional information.

The City of Port Arthur Water Utilities Department maintains about 800 miles of water main and 450 sewer lines ranging from 48" to 2", and needs over 10,000 tap services annually. The City of Port Arthur is seeking a qualified contractor, that provides on-demand responses to the Request for Proposals (RFP) to furnish all labor/equipment to repair or install water/sewer taps, pipes, manholes, and appurtenances for the City of Port Arthur Water Utility department. This service consists of repair, maintenance, installation, and refurbishment of various taps, pipes, valves, and manholes, within the City of Port Arthur operated by the Water Utilities Department. All materials for the repair (clamps, fittings, couplings, pipe, manhole, valve, etc.) will be made available at the Service Center Warehouse, located at 111 H.O. Mills Blvd, Port Arthur, Texas. The City is responsible for ordering and maintaining repair materials. The Contractor's Supervisor will be responsible for communicating the material needs of each job to the Utility Operation Manager or designee before obtaining the items from the Warehouse. Items will be signed out and accounted for by Warehouse Personnel, with the approval of the Utility Operation Manager or the designee. 1. The work will be unscheduled, intermittent, and on an "as needed" basis. The contractor will be expected to have personnel and equipment available for repairs when required. 2. Contractor shall maintain an emergency "on-call" number, or answering service to answer all calls placed after normal working hours seven (7) days per week and during holidays. An emergency repair will be responded to within 2-hours. 3. Utility locates will be coordinated by the Contractor. 4. The Contractor is expected to perform all work competently and professionally. Any damage to a City building or facility, either direct or indirect, resulting from the Contractor or his employees, must be repaired fully and completely at the Contractor's cost, including work, materials, and any litigation fees that may be incurred to recover the cost of such damages not repaired in a workmanlike manner. 5. The City will issue a work order and scope of work for each job. Each job shall be billed separately including required replacement material invoices. Each invoice provided for the work shall bear the City's contract number and related work order number. No invoice will be paid without an authorized Work Order and Contract numbers identified on the invoice. 6. Vendor shall provide a written estimate of job cost prior to the commencement of work. 7. During the progress of the work, if it becomes evident that the actual cost of the job will exceed the estimate by ten percent (10%) or more, the vendor shall immediately notify the originator of the work, making them aware of the situation and request further instructions. 8. All travel cost is to be included in the hourly rate. 9. The City of Port Arthur or its authorized agent shall have the right to inspect the work at all times and upon completion thereof. The Contractor may not assign all or part of this contract without prior consent in writing by the City. An Insurance Certificate must also be provided prior to the performance of work by any Subcontractor showing coverage as either under the Contractors policies or as separate policies held by the Subcontractor. The City, through its authorized agents, shall have the right to refuse payment for work not performed to specifications, if such work was represented by Contractor as completed and within compliance. 10. Contractor will only perform work when called by an authorized City representative. 11. The City reserves the right to utilize any Contractor to repair any system component or equipment and is not limited in any way to the sole use of this contract for repairs. 12. No minimum or maximum quantities of work are guaranteed. Questions concerning the Request for Proposal should be directed in writing to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williams@portarthurtx.gov The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for your convenience in submitting proposals for the enclosed referenced services for the City of Port Arthur. Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall be placed in a sealed envelope, with the Vendors name and address in the upper left-hand corner of the envelope. All Proposals Must Be Received in the City Secretary Office Before Opening Date and Time. It is the Sole Responsibility of the Firm to Ensure That the Sealed RFP Submittal Arrives at the Above Location by Specified Deadline Regardless of Delivery Method Chosen by the Firm. Faxed or Electronically Transmitted RFP Submittals Will Not Be Accepted Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR.