Supply and Delivery of Utility Stock Items A.1 The City requires various sewer & water and sewer & water meter products.
A.2 All items must be new.
A.3 The City does not guarantee any minimum or maximum quantities purchased. The quantity listed is an estimate only. The City will place orders on an as required basis to replenish City stock. The City will pay for actual purchases.
A.4 The duration of the contract will be from date of award until December 31, 2025, where upon it can be renewed for a two (2) year term thereafter, on similar conditions at the written request of the City and written acceptance of the successful Bidder. Prices must stay firm for the length of the term stated. Indicate the following on the Bid Form:
A.4.1 Pricing from date of award to December 31, 2024;
A.4.2 Maximum price increase/decrease for January 1, 2025 - December 31, 2025 (Year 2);
A.4.3 Maximum price increase/decrease for January 1, 2026 - December 31, 2026 (optional Year 3); and
A.4.4 Maximum price increase/decrease for January 1, 2027 - December 31, 2027 (optional Year 4).
A.5 The City requires the Awarded Bidder to hold pricing for two (2) calendar months upon contract expiry date to allow for conversion, as applicable.
A.6 The item must meet all Canadian Federal, Provincial, Municipal Safety Regulations and Standards Question Deadline 02/08/2024 Administrative inquiries and requests for clarification of the Bid process shall be made to the Procurement Manager in writing at purchasing@brandon.ca and must be received not less than five (5) business days prior to the date for closing of Bids The City reserves the right to reject any or all Quotations, the City in its sole discretion may reject as noncompliant any Quotation which contains omissions, erasures; is ambiguous or unclear as to meaning or intent; is incomplete, illegible, conditional or contains a qualifier; contains any non-requested alterations or additions to the information provided by the City; is obviously unbalanced; or fails to comply sufficiently with the Instructions to Bidders. The City may, in its sole discretion, waive any and all defects, informalities, and accept any Quotation, as compliant, which it considers is in the best interest of the City of Brandon. A. SEWER & WATER STOCK ITEMS
A.1 All brass fittings and valves for service lines shall be manufactured in accordance with ANSI/AWWA Standard C-800, latest revision.
A.2 All brass components must be made with a Maximum Lead Content of no more than .25% lead content by weight.
A.3 All brass fittings and valves shall be certified by an ANSI accredited organization in accordance with ANSI/NSF Standard 61, Drinking Water Components - Health Effects, Section 8. Proof of
certification is required upon request.
A.4 All brass fittings and valves shall have the manufacturers name or trademark integrally stamped and cast on it. Another marking identifying the no-lead/low lead brass alloy, e.g. "EBII," "FD," or "NL" shall be cast or stamped on the fitting or valve.
A.5 Successful Bidders with local outlets in Brandon must keep a minimum quantity in stock in the local outlet.
A.6 Where in the Bid Form a material is specified by trade name, manufacturer's name or catalogue reference, the Bidder shall be prepared to supply only such items.
A.7 If a Bidder has an item to be considered as an "approved equal," a sample must be provided to the Sewer & Water Maintenance Section. The City reserves the right to use the item for up to one (1) month to determine if it meets the City's requirements. If the item is deemed to be
n "approved equal," the City will include it in the next Sewer & Water Stock Items annual bid opportunity.
B. SEWER & WATER METER STOCK ITEMS
B.1 Successful Bidders with local outlets in Brandon must keep a minimum quantity in stock in the local outlet.
B.2 Where in the Bid Form a material is specified by trade name, manufacturer's name or catalogue reference, the successful Bidder shall be prepared to supply only such items.
Any persons conducting business within the City of Brandon from a Brandon residential address must have a valid Business License. This includes agents from companies that are not based in Brandon but where the agent is conducting his/her business from a Brandon address. Non-compliance will result in rejection of a Bid. All successful Bidders of construction or service work for the City of Brandon, whether Brandon-based or otherwise, must obtain a City of Brandon License. This is not applicable to suppliers from outside of the City who supply the City of Brandon with goods for the sole use of the City. Any inquiries on the above should be directed to Municipal Licensing at 204-729-2230.
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